WSBT Approved Conference Call Minutes
January 22rd 2022, 8:00am PDT
Stockholm – 5:00pm
London – 4:00 pm
Eastern – 11:00 am
Central – 10:00 am
Mountain – 9:00 am
Pacific – 8:00 am
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Meeting Details Below
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Topic: WSBT Conference Call
Time: Jan 22, 2022 04:00 PM London
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Page 1 of 8
Moment of silence followed by the “WE” version of the Serenity Prayer
Roll Call
- George M. ANRT – present
- Chris M. ASRT – present
- Sarah T. ERT/WSBT Vice Chair – present
- Johan T. MERT – present
- Clay P. MWRT – present
- Ruby C . PNRT/WSBT Vice Secretary – present
- Aurora L. PSRT – present
- Barry H. SWRT – present
- Jason L. TAL1/WSBT Chair – present
- Laurie R. WSOT – present
- Joni E. WST/ WSBT Secretary – present
Meeting called to order at 9:22 a.m. PDT by Jason L. with the Serenity Prayer
Readings
- Reading of Twelve Traditions (Chris)
- Tradition 4 & Discuss (Clay)
- Concept 4 & Discuss (Aurora)
Chairs Opening Remarks
We have a lot of business to get through. We may need to extend the meeting.
Place Marker / Business Items (items retained on agenda for every meeting)
Copyright and Trademark Protection (Joni)
|
Matter No. |
Country |
Mark |
Renewal Due |
||
|
59628-0001 |
Canada |
WE’RE HERE AND WE’RE FREE |
September 30, 2027 |
||
|
59628-0002 |
U.S. |
COCAINE ANONYMOUS |
September 4, 2030 |
||
|
59628-0003 |
Canada |
COCAINE ANONYMOUS |
December 13, 2031 |
||
|
59628-0004 |
U.S. |
CA |
December 20, 2028 |
||
|
59628-0005 |
Canada |
CA |
June 12, 2032 |
||
|
59628-0006 |
U.S. |
CA HOPE FAITH COURAGE (logo) |
April 24, 2030 |
||
|
59628-0007 |
Canada |
CA HOPE FAITH COURAGE (logo) |
August 9, 2032 |
||
|
59628-0008 |
U.S. |
WE’RE HERE AND WE’RE FREE |
April 2, 2026 |
||
|
59628-0009 |
Europe |
COCAINE ANONYMOUS |
April 1, 2026 |
||
|
59628-0010 |
Europe |
CA HOPE FAITH COURAGE (logo) |
July 26, 2026 |
||
|
59628-0011 |
Europe |
CA |
July 25, 2025 |
||
|
59628-0012 |
South Africa |
COCAINE ANONYMOUS |
? |
||
|
59628-0013 |
South Africa |
CA |
June 30, 2027 | ||
|
59628-0014 |
South Africa |
CA HOPE FAITH COURAGE (logo) |
June 30, 2027 |
Page 2 of 8
a. Appointment of new attorney
The Legal Services Agreement for attorney Gregory Brescia is ready for final review and approval by WSBT.
b. Protection for emerging Areas
As soon as the retention agreement for Mr. Brescia has been finalized, Joni will discuss with him the need for trademark registrations in the following emerging areas:
- Thailand
- Indonesia
- China
- Australia
- New Zealand
c. C.A. Logo, placement of trademark ‘R’
d. Legal document suite
Correspondence Tracker (Ruby)
Proposal made to have a correspondence meeting to address all outstanding responses on 4/23 at 8:00 a.m. PDT. All members in agreement, meeting scheduled.
Motion to accept the response to Q1-03 2022-01-24 re Alberta convention invitation made and seconded. Passed unanimously.
Long Term Planning (Clay)
a. WSBT Projects Chart
Royalty options and opportunities, royalty for each book. Laurie to discuss with WSOB to keep tracking.
Motion to remove 2019/31 from LTP chart made and seconded. Passed unanimously.
We need to start putting together our presentation for LTP meeting at Convention.
International Structure & Development (Johan)
Page 3 of 8
a. General update
Johan presented the chart and the next meeting has been set for 05/15/22 at 9:00 a.m. PDT.
Status of World Service Office (Laurie)
a. Review of WSO actions (document attached)
WSOB is actively looking for a new bookkeeper in light of retirement of current bookkeeper.
Inventory Levels & Unfilled Orders – WSOB Chair says there are still supply chain issues – she is planning on putting a note on the website advising there is a 30 day delay for orders. We need to know exactly what procedures have been implemented to ensure we don’t run out of stock. Chris asked whether we can ask if they are using QB reminders. Jason advised we should remind the WSOB that we approved increased inventory levels.
8X8 Helpline – Duane confirmed he has been contacted to assist with the project. 2021 Conference Final Accounting – We need to follow up on the cost of Conference accounting. WSBT agreed that due to COV-ID there was to be no charge for individual rooms.
Bank accounts – WST and WSOT have not yet been added as signers to the bank accounts.
WSBT Debit Cards – Guidelines detailing the functionality of the debit cards has not been provided. There is still a need for written procedures for the use of the cards including what types of expenses can be charged to the cards, how the cards will be disseminated, and the need for receipts. WSBT agreed that we should still be submitting receipts for all expenses, even those charged to the cards.
Motion to extend the meeting for an hour made and seconded. Passed unanimously.
Motion to approve the opening of an HSBC account for international banking made and seconded. Passed unanimously.
Motion to approve the 2024 Holland convention hotel contract made and seconded. Passed unanimously.
Motion that we write a statement to the Fellowship RE stolen checks & fraudulent activity made and seconded. Passed unanimously.
Page 4 of 8
The WSBT members agree to continue the call on 4/23/22 at 8:00 a.m. PDT.
Continuation of WSBT Conference Call
Time: Apr 23, 2022 04:00 PM London
WSBT Chair, Jason L., called the meeting to order at 8:02 a.m. PDT. All members present.
Referral Tracker (Ruby)
There is only one new referral. The tracker, otherwise, remains unchanged. Ruby requested assistance from Clay re communication with Dawn on referral status issues.
Referral discussed regarding adding the English-speaking Caribbean to the Atlantic South Region. Duane M. suggested we make a motion on the floor re adding English-speaking Caribbean to the Atlantic South Region.
Jason advised that we need to get all referrals completed prior to Conference.
Long Term Planning (Clay)
Clay reported that the Advisory Committee is asking if they can add items to the project chart. WSBT responds that ideas for projects can come from anywhere but only the WSBT can add items to the chart.
Motion to add to LTP guidelines that ideas for projects can come from LTP Advisory Committee and that WSBT will decide whether to add to the project chart made and seconded. Passed unanimously.
International Structure & Development (Johan)
Johan reviewed the project list including:
- Translation Policy
- Alternate Platform for GiveButter Global Distribution
- Licensing
The committee asked the WSO to see if they can find a donation platform to be used until the tax exempt status resolves.
Trustee Election Committee (Sarah) Financial Overview (Laurie)
Page 5 of 8
Laurie reported that the financials look ok but there are discrepancies that are still being reviewed.
Motion to approve the minutes from the Special WSBT Meeting held on April 10 made and seconded. Passed unanimously.
WSBT Projects Chart (Sarah)
Projects chart will be reviewed by Jason and Sarah.
Old Business Items
Adding of English-speaking Caribbean to ASR (Chris/George) WSBT will bring a motion on the Conference floor.
Trustee Orientation Documents (Sarah/Clay)
There is one item that remains pending for WSBT Email Guidelines.
Change to Tradition 11 (Sarah/Barry)
AA did not object to the proposed change to Tradition 11 to include social media. We have changed other parts of their readings. Also looking at what would need to be changed if Tradition 11 is revised. The list is quite extensive including WSM, readings, meeting formats, etc. To make a change to Tradition 11 would require approval from the whole Fellowship, needs to be distributed in SR14. This should be an agenda item for Conference. Russell S. confirmed per conversation with Clay.
AA response to Trad 11 question (Jason)
See above.
Delegate mailings (Clay/Laurie)
Next mailing is scheduled for 5/15. Need to confirm with the WSOB Interim Chair and Vice-Chair that the mailing is to be submitted to WSBT for review prior to distribution.
Personal Data Protection GDPR (Aurora/Barry)
Aurora reports that she will have more information during our Q2 discussions.
IT Projects Funding (Johan)
Motion to support the WSCIT’s fund request for development of a C.A. app made and seconded. Passed unanimously.
Page 6 of 8
Review of Part C of the 12 Step Companion Guide (Jason)
To be completed on 04/23/22 and submitted to LCF prior to the deadline of 4/29/22.
Review of TEC questions – TAL questions (Sarah/Clay) Process is ongoing.
NewsGram in Delegate mailings (Laurie/Ruby)
The WSO has been asked to include the Newsgram to Delegate Mailings.
Book approval process (Jason)
New Business Items
- CAWS 2024 Contract (Joni)
Contract reviewed by TNC and approved by WSBT, executed by WST and returned to the Director, Conventions and Conference.
- 2024/25 Conference contracts (Joni)
Contracts reviewed by TNC and approved by WSBT, executed by WST and returned to the Director, Conventions and Conference.
- Cheque information from Areas (All)
- SR14 Timeline (Jason)
- Financial oversight of CAWS 2022 (Laurie)
- Approval of Q1 minutes (Joni)
- Follow up on motions from Q1 (Joni)
- Trustee Dinner (Luncheon)
Page 7 of 8
Dates and Times for Conference Calls and Quarterlies 2021-2022
(Dates of conference calls to be agreed by Board)
| WSBT Q2 2022: | Austin – Hosted by World Service Convention | |
| Monday | May 23rd 1pm for lunch | |
| Monday | May 23rd 2pm – 10pm | |
| Tuesday | May 24th 8am – 10pm | |
| Wednesday | May 25th 8am – 1pm | |
| Attend Convention | Thursday | May 26th 1pm – onwards |
| Trustee Lunch | Friday | May 27th 12pm – 2pm |
| Long Term Planning | Sunday | May 29th 9am – 11am |
| Meet the Boards | Sunday | May 29th 11am – 1pm |
| Great Conv Exchange | Sunday | May 29th 2pm – 4pm |
| Monday | May 30th 1pm close | |
| WSBT Conference Call: | Saturday | July 9th 8am – 12pm PDT |
| WSBT Q3 2022: | Dallas – Hosted by World Service Conference | |
| Friday | Aug 26th 1pm for lunch | |
| Friday | Aug 26th 2pm – 10pm | |
| Saturday | Aug 27th 8am – 10pm | |
| Sunday | Aug 28th 8am – 1pm | |
| TEC 2022: | Monday | Aug 29th 8am – 10pm |
| Tuesday | Aug 30th 8am – 10pm | |
| Wednesday | Aug 31st 8am – 1pm | |
| Conference 2022: | Wednesday | Aug 31st 2pm – 10pm Orientation |
| Wednesday | Aug 31st 7pm – 10pm Conference | |
| Thursday | Sept 1st 8am – 12pm Conference | |
| Thursday | Sept 1st 1pm – 3pm Caucuses | |
| Thursday | Sept 1st 3pm – 10pm Breakout | |
| Friday | Sept 2nd 8am – 12pm Breakout | |
| Friday | Sept 2nd 1pm – 10pm Conference | |
| Saturday | Sept 3rd 8am – 10pm Conference | |
| Sunday | Sept 4th 8am – 1pm Conference Close | |
Moment of silence followed by the “WE” version of the Serenity Prayer.
Page 8 of 8