World Service Office Board of Directors Meeting
November 10,1995
Proposed Minutes
MEETING was called to order at 7:32 PM
SERENITY PRAYER led by Scott S.
TRADITION THREE was read by Chuck M.
CONCEPT THREE was read by Roger G.
ROLL CALL
Scott Stevenson, Chairperson
Chuck McCollum, Secretary
Susan Turnbull, Director
K.D. McCann, WSO Manager
Brian North, WSO Trustee
Roger Gray, WS Trustee
QUORUM was met.
VISITORS:
Carrie C.
Motion: to approved minutes of 10/26/95 as changed. Seconded. PASSED.
OFFICER’S REPORTS
Chairperson: Scott informed the Board that he has given our Office manager her review. He along with our Vice Chair, met with the Trustees on Saturday, November 4. Has had discussions with KD regarding some of the things she’s trying to get out, notably the letter to Bill Acree. Scott is giving her his input and they hope to have it completed soon.
Treasurer: (Not present) j
Cash flow reports of 10/31/95 and 11/09/95 were distributed and reviewed by the board. Wo will find out where we now stand re our storybook fund contributions and see hope soon we cart become up-to-date.
Convention/Conference Liaison: Convention: Susan is working on finding a program for standardized use with Convention Registration. Lotus Approach has been recommended; we will give it a trial. Conference: We have the contracts for conference and Trustee Meetings. The Raddison made a mistake during the recent Trustee meeting and put ail Trustees’ incidentals on the master account, despite Brian’s and many other’s ah tempts to set them straight upon check-in.
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Motion: To suspend the rules in order to attend to some new business. Seconded. PASSED.
Carrie C., new Chair of the Los Angeles Area would like permission to bring members of the LA. Area Finance Committee and their Board, et al, on a “field trip” of sorts to WSG to got a dose-up look at how we operate. It is the consensus of this Board that we anything we can in order to be of service to the L..A. Area. KD to coordinate (To-do–List).
TRUSTEE REPORTS
WSO Trustee: Brian supplied the Board with answers to Questions and referrals to WSBT from WSO:
- AA’s Big Books in our inventory: Not a good idea; not enough space-shipping and administrative cost would probably wash out any discount we may receive from AA.
- Health Benefits: Tabled to Old Business
- Famed Ticket Certificate: Send it to Atlanta so they may put it to use.
- Is anyone aware of a moratorium on new literature? No.
- PSA “Escape Cocaine” is not translatable into French. Any problem with them producing their own? No.
- Problem with different revision dates between English literature and its French Translation? No. Let’s add the Translation date along with the original English revision date. KD to coordinate with Sylvie N. (To-do List).
- Trademark registration: $900 to $1400: Do it!
- Service resumes: WSBT needs revised service resume forms. As Brian N. will no longer be with us after the next conference, ail WSO Volunteer Board members !who are not already Trustees should turn in new service resumes to Sharon at WSBJ, Workers Compensation: Joining Group rate plan: No problem. KD will research as to whether or not we will actually save any money. (To-do List),
- WSBT Question: How is money allocated between Program Services and Administrative costs? Could WSBT have the chart of accounts sent to thorn, please. Stott S. to work with Brown & Co. and KD to try and clarify certain inconsistencies in the format of our current Chart of Accounts (To-do List).
- WSBT Request: News gram Articles-Trustees who are working on Newsgram articles will cal! and let KD know; Individual Trustees would like to he able to contact WSO directly instead of having to go through the Office Board Chair or the office Trustee.
- WSBT Request: Trustee calls-WSBT would like KD to keep a log of Trustee calls & requests. It was discussed that perhaps KD can respond to these on a “first in, first out” basis.
- WSBT’ Request: Please include Newsgram deadlines and other deadline dates in calendar and all Delegate Mailings.
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- The WSBT would like to extend an invitation to our Senior Staff Person to attend the next Trustee Meetings in February and August.
- WSBT Question(s): Daily P.O. Box Run by an employee-are we insured for this? Yes. What about our community service worker? What about volunteers? Can we have the mail forwarded? This usually takes far too long to be efficient The renewal date for the PO box comes up around August. KD will research the ramifications, costs, etc., of changing our P.O. Box. (To-do List).
- WSBT Question: What does WSO think a prudent reserve should be? They would like our input.
- Office By-laws? Scott will obtain a copy from Robert C.
- The WSBT has officially approved the contingent Motion of October 12, 1995 regarding title change of Senior Staff Person.
WS Trustee: Roger G. Health Insurance: WSBT would like KD to find out what other health plans her providers will accept. * WSBT has asked Roger to assist KD in reviewing articles for the Newsgram; calling folks back and making sure the articles are up-to- date, etc. * WSBT PO Box; forwarding of mail: John Henson hasn’t been receiving his mail. This has never been a WSO responsibility; Roger will check with Robert C. and find out what he can.
OFFICE REPORT – K.D. McCann
Office Report read and incorporated into these minutes. Notable discussions:
- Place a blurb in the Newsgram explaining that early CAWS Convention ’96 registration forms had the wrong zip code (To-do List).
- We need a list of conference motions that affect WSO. We need to find a transcriber, and make this a high priority since we can’t seem to locate Mike M., CAWSC ’95 Secretary, who has the minutes from the recent conference. (To-do List).
- L.A. County Property Tax filling deadline–also we should add the Indiana Property Tax filling deadline (To-do List).
OLD BUSINESS
– French Translation
Finished Final instalment has been sent to Genvieve for review.
-2nd printing of Storybook – TABLED until next meeting.
-Office Equipment:
MOTION: To purchase a new computer system from PC Service per their bid. Seconded. PASSED.
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-Employee Health Benefits
The current Package runs out in six months. We agreed, in the past, to pay our Senior Staff Person’s Health insurance. KD is currently covered. The question of other employees – namely Mary, our Office Assistant-has been raised.
MOTION: To extend for 120 days the 12 month policy we adopted 13 months ago, with regard to our Sr Staff person’s health coverage, in order to “buy time” to research a comprehensive health plan for ail employees. Seconded. PASSED.
MOTION: To, at the end of our Office Assistant’s initial 90 day period, provide up to $250.00 per month reimbursement to either her Health insurance or Care Providers until January 31, 1998. SecondedPASSED.
-Employes compensation & Raise Range:
Regarding a policy of an annual raise range percentage in conjunction with the Employee review process.
MOTION: To, on an annual basis after each World Service Conference, establish a range of “raise percentages” to be applied to each full-time employee evaluation in the coming fiscal year. Seconded. PASSED. j
MOTION: To establish a range of raise percentages from 0% to 7% for full-time employees – based on annual performance – effective immediately until the end of 1996, with (he stipulation that any raise granted by WSO of over 5% must be officially approved by the WSBT. Seconded. PASSED.
-Senior Staff Person’s Title change
Having received approval from the WSBT, the contingent motion of October 12,1995 is PASSED without reservation. The Senior Staff Person will j henceforth be known as Director of Operations.
NEW BUSINESS
– Referrals from Trustees
Done.
-Treasurer
The Trustees formally approved Ed G. as our new Director. !
MOTION: To nominate Ed G. for WSO Eloard Treasurer. Seconded. PASSED unanimously.
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-Personnel session
The WSO Board announces an increase of 4% of base salary, retroactive to October 1,1995, and added educational reimbursement benefits of up to $750.00 for our WSO Director of Operations.
The WSBT has indicated a strong desire that a salary survey of ‘’Directors of Operations” be completed ASAP-in order to “bring up” KD’s compensation.
-Letter from London
KD will draft a letter explaining that we, regrettably, cannot provide a speaker for their annual convention (To-do List).
Motion: To adjourn at 11:06 p.m. Seconded PASSED.
MEETING ADJOURNED at 11:06 PM with the Lord’s Prayer.
Respectfully submitted,
Chuck McCollum
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