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World Service Office Board of Directors Meeting
August 10, 1995
MEETING was called to order at 7:20 p.m.
SERENITY PRAYER was lead by Scott Stevenson
TRADITION ELEVEN was read by Ed G.
CONCEPT ELEVEN read by Jeff Schachter
ROLL CALL
- Scott Stevenson, Chairperson
- Jeff Schachter, Vice-Chairperson
- Barry Goldstein, Treasurer
- Brian North, WSO Trustee
- Susan Turnbull, Director
- Bob Campbell, WS Trustee
- Lee Arter, Pacific South Regional Trustee
- Kevin Murphy, CAWSO PI Chairperson
- Ed G., Visitor
QUORUM was met
MOTION: TO APPROVE THE MINUTES OP JULY 27, 1995 AS SUBMITTED, SECONDED, PASSED WITH ONE ABSTENTION,
OFFICER’S REPORTS
Chairperson: Completed master letter to go out to those prisoners requesting
Storybooks. Also sent letter to Foundation in Chicago regarding their request for books, with a copy to the Illinois Area H & I Committee. Letter to Atlanta regarding the “seed money” was sent. Also sent a letter to Salt Lake City regarding information needed. The amount of book safes going to the Storybook Reserve has been paid through sales made before July 1, 1995.
Vice-Chairperson: Reported on French Translation work. Reviewed information from AA regarding translation/foreign publication. Suggests that the Board consider implementation of some or all of the methods. Will coordinate with Brian North on further French Translation issues and will talk to Res Publica regarding the printer selection,
Treasurer: Noted that Res Publica had submitted an invoice for one-half of the translation bid and that was in accordance with the contract with Res Publica. Money will be transferred from the Reserve ( French Translation and Storybook ) to cover the cost of the invoice in US $. WSO has received the draft of financial statements for the six months ended June 30,1995. The draft is available to all members and the Treasurer and Chairman will review prior to allowing publishing of these financial statements. Also will be
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receiving information regarding the Trustee expenses for the same period prior to the conference. Noted that expenditures and revenues have continued to be consistent with prior months.
TRUSTEE REPORTS
WSOT: Reported on discussion with Sylvie Nault regarding the French
version of the Storybook and number of books that WSOB should consider for first printing. Sylvie suggested that Res Publica be contacted regarding the possible number. Brian and Jeff will follow up. Discussed the differing version of the royalty amount payable from the Montreal Area to CAWSO for the right to print French CA literature in Canada. She will be bringing documentation to WSC supporting Montreal’s interpretation of the required royalty as $0,075 CAN vs $0,075 US. WSBOT requests 4 sets of 1 years’ Trustees minutes, ail 4 quarters, and 2 months of WSOB minutes, 4 meetings, be available at the WSC.
WST: Going to 1997 WSC Convention meeting in Denver, CO this weekend. Requested information from WSO staff on expenses incurred by Non-Delegate Chairs at both the Convention and Conference.
PSRT: None.
PUBLIC INFORMATION – Kevin Murphy
Discussed book fund (set up by CAWSO for prisoners), Kevin presented an article printed in a local newspaper regarding an incident that occurred locally. He noted the mentions of Cocaine Anonymous in the article and suggested several methods to get the word out on discussing CA issues with the media. Will be sending a short statement to the staff preparing the next Newsgram. Will also prepare a recommendation to submit to the WSC FI committee. Noted that he recently was able to attend meetings in London, England. There are currently 10 meetings there and also has brought back the correct number for the Infoline. WSOB to issue the new number over the phone and also to change the next printing of the Infoline. Had a question regarding the status of approval of the next “edition” of the PI Workbook. Requested that the process be completed, if at all possible, before the Conference. This would allow the new version to be considered by the WSC Committee.
CONFERENCE – Susan Turnbull
Reported that the Unity lunch is “on” at the WSC. Breakfast is also scheduled on Thursday AM. Rooms are booked. Insurance issue on equipment rented at conference is taken care of. Went over the draft of the Conference Agenda presented by Conference Liaison. Discussion covered various areas of the Agenda. Consensus is that the Agenda
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should remain as is with the exception that John Henson, Atlantic South Regional Trustee, be asked about the timing of the Trustee Nominating Approval Process.
STRUCTURES & BY-LAWS – NO REPORT.
HOSPITALS & INSTITUTIONS – NO REPORT.
CONVENTION – NO REPORT.
LITERATURE* CHIPS & FORMATS – NO REPORT.
UNITY & OUTREACH – NO REPORT
FINANCE – NO REPORT.
OFFICE REPORT – Staff
Presented report-, part of this report of the Directors meeting.
OLD BUSINESS
A request was made to provide a copy of letter from Res Publics regarding the translation effort with all WSBOT & WSOB packages this month.
Jeff Schachter to check on printers available for the production of the French version of Hope, Faith & Courage. Staff to schedule additional costs for moving over to another printer with next printing. Discussion took place regarding sole source contract with Donnelly or having additional bids. Consensus was that CAWSO should get additional bids however that accepting the bid from Donnelly may be less costly overall. Therefore CAWSO staff should be ready to move on ordering the minimum purchase of books from Donnelly.
Questions on Payroll record keeping and preparation of deposits and returns. Discussion on issues and solutions* short and long-term took place.
Discussion by Board on personnel issues and Office Manager review procedures.
Question on Personal Property Tax issue regarding books stored in Indiana. Scott reported that CAWSO was notified of the tax problem and possible solutions in early April, 1995. Initial due date missed but staff, with assistance from Scott and Barry, will attempt to get the returns and letters to Indiana by end of next week.
NEW BUSINESS
WSO report to the WSC both format and content were discussed. Some ideas brought up and Brian noted certain areas for review. Brian and Scott to consult on report
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content Scott to report back on August 22, 1995.
Discussion regarding the compensation and qualifications of next Office Manager. Continued until next meeting when further information on salary ranges, job descriptions and other relevant topics are presented.
Motion: To adjourn at 9:30 p.m. Seconded. PASSED.
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