World Service Office Board of Directors Meeting
March 9,1995
Approved Minutes
MEETING was called to order at 7:40 PM
SERENITY PRAYER was led by Scott S.
TRADITION ONE was read by Bob C.
CONCEPT ONE was read by Susan T.
ROLL CALL
- Scott Stevenson, Chairperson
- Barry Goldstein, Treasurer
- Chuck McCollum, Secretary
- K.D. Zager, WSO Manager
- Bob Campbell, WS Trustee
- Lee Arter, Pacific South Regional Trustee
- Jeff Schachter, Director
VISITORS:
- Susan T,
QUORUM was met
Motion: To approve minutes of 02/23/95 with corrections. Seconded. PASSED.
OFFICER’S REPORTS
Chairperson: Scott hopes to have savings account information by next week.
Treasurer: We are again receiving reimbursement requests without original receipts.
This violates the by-laws of non-profit organizations and could jeopardize our non-profit status. WS Trustee to advise WSOBT that we must have original documentation before we can issue reimbursement checks.
Barry will review December 31,1994 tax return to determine if it is acceptable as is. Directive to Office Manager to note the existence of any uncollectable checks in the office report.
Office manager to follow through on statement mailing address changeover with Sanwa Bank (T o-do list).
COMMITTEE REPORTS
Finance: NR
Conference: (BobC.)
Fine-tuning in progress on contract with Raddison Hotel in Manhattan Beach.
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Structures & By Laws: NR
Hospitals & institutions: NR
WSC Public Information: (Chuck M.)
The P! Workbook is complete. Diane Dick, CAWSC Pi Committee Chair, will review with PI Committee liaison for any corrections before forwarding to the Trustees.
March 20 is the date slated to complete production on the new Video PSA’s.
It is the consensus of the Board that the final version of both PSA’s will be mastered onto 1″ tape; Master copy to be stored in a vault, the location of which yet to be determined.
Convention: It is a concern that the WS Convention is getting very little publicity at the meeting level. It is requested that we all push the convention at our local meetings. We would like to forward to the WSC Convention Committee the idea of researching a “Package” that can be offered in future years to members of the fellowship; one that includes travel, hotel, registration, banquet, etc., all for one price.
Literature. Chips & Format: NR
Unitv/Outreach: NR
OFFICE REPORT – K.D. Zager
KD Read her office report of 03/09/95.
We discussed the possibility of moving to the office at the front of the building, which has become available. We would gain another 700 square feet, and the increase in rent would be $360.00 per month. It is estimated that moving costs would be between $800- $1,000. Directive to Office Manager to check out the space, and do further research re: security and possible tenant improvements.
WS Trustee will respond to question put by Chris Phillips, Trustee at Large, regarding donations to CAWS and tax laws.
OLD BUSINESS
-French translation:
WSOB Secretary will review the fax copy of the signed contact we received from Res Publica to ensure that all changes are consistent with those we made at the last Board meeting. WSOB Chairperson will sign pending a review by our Legal Committee. We will add a second signature and send it off ASAP so we can get the translation rolling. NOTE: We are signing and sending via FAX. KD will inform Lise Payette that we need two signed originals. We will then sign both and return one.
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-Phoenix donation:
Office Manager will respond In writing re their donation, sending thanks but explaining that we do not have a separate fund for H & I, and suggesting three options:
- We deposit the check in our general fund which includes H& I books, bookmarks, etc.
- We return the check
- Use the check to directly purchase a quantity of H & I hardcover storybooks.
(To-do list)
NEW BUSINESS
-Trustee convention expenses
KD will call Non-Addict Trustee Abbot Francis and provide travel agent number for making airline reservations, making sure he knows to tell the agent to bill CAWSO. (To-do list)
-Personnel
KD to ensure that Office Assistant does not work any unauthorized overtime.
Motion: To adjourn at 9:26 p.m. Seconded PASSED.
MEETING ADJOURNED at 9:26 p.m.
CLOSING PRAYER led by Bob C.
CFM/cfm
c:\msoffice\wirrword\minutes\03-0S-95.app
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