World Service Office Board of Directors Meeting
February 23,1995
Approved Minutes
MEETING was called to order at 7:36 PM
SERENITY PRAYER was led by Scott S.
TRADITION TWELVE was read by Chuck M.
CONCEPT TWELVE was read by Barry G.
ROLL CALL
- Scott Stevenson, Chairperson
- Barry Goldstein, Treasurer
- Chuck McCollum, Secretary
- K.D. Zager, WSO Manager
- Bob Campbell, WS Trustee
- Jeff Schachter, Director
QUORUM was met
Motion: To approve minutes of 02/09/95. Seconded. PASSED.
OFFICER’S REPORTS
Chairperson: Scott submitted two documents for review. The first, a cover letter and a graph representing a four-year financial analysis to go out with the delegate mailing. The other is for the Newsgram; Two pie-chart representing 1994 revenues and expenses, and an explanatory cover page. Many thanks to Scott for his efforts; a terrific looking presentation.
Treasurer: Barry expressed the need for a review of the policy regarding reimbursement of convention expenses for WSO Directors.
MOTION: To re-state existing reimbursement policy-transportation to and from convention, 50% of hotel room rate and $25 per diem-add to this policy: The basic registration fee shall be reimbursed; and also added to the policy: Any Board member that is unable to afford certain additional expenses may submit a special request to the board for reimbursal Seconded. PASSED.
Directive to Office Manager: To review financial statements since the last transfer of a percentage of gross storybook sales to storybook fund reserves, and make up any shortfall (To do list).
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OFFICE REPORT – K.D. McCann
K.D. read her report of 02/23/95
OLD BUSINESS
-French translation
Two changes were suggested by the legal committee which will be incorporated into the language of the Letter of Agreement between CAWSO and Res Publics. Office Manager will revise accordingly and the Letter Agreement will become part of the minutes as an attachment (To do list).
-New Office Assistant
Based on an analysis of what people actually came through the door requesting as a salary, we seem to be a dollar or two per hour under the market rate for this type of position. We need to fill this position asap. We need a capable person who will be able to fill in for the Office Manager when the time comes.
MO TION: To raise the salary range for an Office Assistant to between $8-$ 10/hr, and to authorize an immediate starting salary of $8,00/hr for a probationary period of ninety (90) days, increase of up to $ 1.00 per hour to be determined based on performance.
It is the consensus of the Board that before making the final decision, Office Manager will contact WSO trustee and determine a time for one or more Board members to meet with the two candidates.
-Soft Cover Books
A discussion was held regarding the problem as explained in the F.Y.h section of KD’s office report of 02/13/95.
MOTION: To proceed with the printing, accepting the delay in order to include text on the inside coven Seconded. PASSED.
-Oppenheimer
Tabled until Jim Scott, Pacific North Regional Trustee reviews different packages.
-Trustee To-do list
Direction to Office manager: To clear up some of the “not done yets’’ in projects pending by Friday, February 24, 1995 (To do list).
NEW BUSINESS
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-Phoenix donation (outlined under QUESTIONS in KD’s report of 02/23)
KD to send a letter to Sun Valley Intergroup thanking them for their donation (To-do list).
-Taxes
We need to disengage Stearns. Office Manager to compose a letter disengaging them and of thanks for work to date, then inform Brown & Co. that they will be handling our fiscal CAWS return (To do list).
-Address for bank statements
Letter to be sent,to Sanwa with two signatures authorizing all Bank statements to be sent to the CAWS office (To do list).
It is a consensus of the Board that statements will be opened only by our accountants for reconciliation.
-1994 WSC Minutes
WSOB Trustee volunteered to draft letter to delegates informing them of mistakes contained in the 1994 WSC Minutes, including the “delegates serve for four years” statement.
-Board request
It was requested that Office manager generate a report on what’s falling behind in the office with the absence of an Office Assistant. KD will work with Scott S. and try to put report together.
-Florida merchandise
It was brought to our attention that an individual artist in Florida wants to create medallions including the CA logo and sell them to the local area. This appears to be a first; the tradesman approaching the area rather than the other way around to produce merchandise. This will be brought up to the Trustees as it need to be studied.
Motion: To adjourn at 9:11 p.m. Seconded, PASSED.
MEETING ADJOURNED at 9:11 p.m.
CLOSING PRAYER led by Scott
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