CA World Service Office Board Meeting
April 9, 1998
Approved minutes
Scott opened the meeting at 7:40 pm
Steve read tradition two Ed read concept two
Roll call
- Scott Stevenson: Chairman
- Meredith Amos: World Service trustee
- Jeff Schachter: Vice Chairman
- Joe Stephens: Pacific Southwest Trustee
- Susan Turnbull: World Service Office Board Trustee
- Steve Edwards: Director
- Edward Godfrey: Treasurer
- Mary Hukill: Acting Office Manager
Motion (Meredith) Table approval of minutes of March 26, 1998.
Second (Joe):
Motion carried
Motion (Susan) Suspend rules to address new business in advance
Second (Steve):
Motion carried
Motion (Steve) Begin executive session to interview of Mary Hukill
Second (Susan):
Motion carried
Began executive session at 7:45pm
Return from executive session at 8:10pm
OFFICER REPORTS
Chair’s Report and office report:
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News gram report complete; almost done with tax return for fourth quarter 1997; spoke wit h WSOB Chair.
Vice-Chairman’s report:
No report.
Treasurer’s report:
No report.
DIRECTOR REPORTS
As de facto newsletter editor: the first Quarter newsgram is ready to go to the typesetternex t week; still waiting for submission on the 7th tradition topic.
TRUSTEE REPORTS
WSO – Susan: No report
PSR-Joe: No report
WS – Meredith
In contact with Marriott, board sleeping rooms finalized; confirmed signatures on Hotel master account: Joe, Scott, Meredith Ken; Received a signed copy of contract from Milwaukee will send copy to Scott Stokes and Quinn; mailed all past WSOB minutes; solved overflow hotel problems all overflow is to go to Courtyard by Marriott and Holiday Inn. The Courtyard has a free shuttle back and forth and
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Holiday is walking distance; will contact Lori or Hotel regarding rooms for Regional and conference committee meetings.
OTHER REPORTS:
Gretchen: Deposit returned from Pancake Breakfast; brought money from opportunity drawing and Pancake Breakfast; requested information regarding CAWS 98 check book; Jeff will contact bank regarding check book; discussion regarding check requests for spending committee guideline and budget; Chair (Scott S.) asked the Trustee (Joe) and the Liaison to relay to the committee the problems with forms submitted and the procedure to be followed and those items the treasurer will not be paying; discussion re cash handling procedures during th e convention; Joe announced that ,after the next convention planning meeting (4/19/98) there will be a meeting of the cash handling procedures; discussion regarding cash handling machines.
Break 8:50pm
Reconvene 9:05pm
OLD BUSINESS
Hotel overflow – done
NEW BUSINESS
Motion (Jeff) Refer to the Board of Trustees who they wish editor of Newsgram to be.
Second (Joe):
Discussion
Motion (Meredith) Table Discussion
Second (Joe):
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Motion carried
1 abstention
Motion (Jeff)
Second (Joe):
Require the attendance of the CAWS 98 Treasurer at the regular scheduled board meeting of 4/23/98 for the purpose of discussing cash disbursement procedures and picking up the CAWS 98 check book.
Motion carried
Discussion regarding Secretary position on the WSOB.
Report from Ed regarding the check requests for CAWS 98; Ed recommends returning check requests for proper procedures.
Lengthy and excessive discussion regarding procedures.
Discussion regarding golf tournament contact
Break 9:40pm
Reconvened 9:47pm
Motion (Jeff)
Second (Joe): To enter into executive discussion regarding Office Manager
Motion carried
retired into executive session at 9:49pm
returned at 10:10pm
WSOBT will offer Mary Hukill the position of Office Manger with a compensation package to be presented to her.
Meeting adjourned at 10:40pm
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