CA World Service Office Board Meeting
March 12,1998
Scott opened the meeting at 7:50 pm Gretchen read tradition 12 Jeff read concept 12
Roll call
- Scott: Chairman
- Meredith: World Service trustee
- Jeff: Vice Chairman
- Gretchen: Spending committee Chairman, CAWS
- Joe: Pacific Southwest Trustee
- Susan: World Service Office Board Trustee
Chairman’s Report and office report:
- Interviewed 2 people for office manager position had 4 other people scheduled which cancelled;
- computer crashed and is rebuilt and upgraded, additionally 2 other hard drives were upgraded;
- Scott hopes to be working on Sunday to catch up bookkeeping;
- Delegate mailing was mailed out on time;
- Newsgram was not sent out on time, will try for middle of next week;
- Chuck resigned and the board is in the process of searching for a new secretary; Registration software is still being updated;
- Office received an inquiry regarding 12 step information – Mary, Bob Campbell and Lee Arder attended as representatives for CA, other organizations which were represented were: OA, NA, GA AA;
- The records for the CAWS registration money still stands pursuant to the report on 1/31/98.
Vice-Chairman’s report:
Obtained paper work for new city national bank account for signature. The bank needs a copy of the minutes which record KD’s and Chucks resignation; has stopped by the office regularly and everything is running smooth.
Treasurer’s report – not present, report given by Scott S.:
In process of re-building financial database; lengthy discussion re computer repairs and upgrades;
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- CAS 98 owes CAWSO money from seed money, once this money is transferred all money will be in their respective accounts;
- the-board agreed by 3/26/98 meeting the WSOB will have a letter for CAWS 98 updating the information regarding the repayment and transfer of funds;
- CAWSO is behind on the Book reserve which must be caught up, and the prudent reserve; CAWSO is expecting incoming money from the copier (approx $800.00) and CAS 98 transfer;
- discussion regarding the treasurers attendance at meetings;
Motion: Suspend rules to address new business in advance
Motion carried
Motion (Susan)
Second (Joe): Authorize the following signatures on the City National Bank Accounts:
- Chairman
- Vice Chairman
- Treasurer
- Director
- WSO Trustee
- WSOB Trustee
Lengthy discussion regarding motion
Friendly amendment
(Joe): Authorize the following signatures on the City National Bank Accounts:
- Chairman
- Vice Chairman
- Treasurer
- Secretary
- WSO Trustee
- WSOB Trustee
Motion carried
WSO is paying collection agency bill for AT&T’s mistake on our billing to protect our credit, Scott will work out AT&T’s failure to make good their offer to write off balance as part of our new contract with them, or find other carriers.
BREAK 8:45pm
Jeff called the meeting back to order at 9:02pm
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WSOB – Susan: No report PSW – Joe: No report
WSO – Meredith.: Interviewed two people for Office manager position; working on revising hotel bill from February Quarterly meeting; waiting for copy of signed Milwaukee contract from hotel.
OTHER REPORTS:
Spending committee Chairman – Gretchen: Brought money from opportunity drawing and needs receipts; discussion re CAWSO reimbursement of money advanced.
OLD BUSINESS
Office manager: search continues, will report when sub-committee meeting again.
Motion (Meredith)
Second (Jeff): Continue search for Office manager for an additional two weeks.
Motion carried
NEW BUSINESS
Motion (Joe)
Second (Susan): Approve Jeff as Temporary Secretary of corporation.
Motion carried
Discussion regarding Scanner for office; Susan will do as much research and return with information for next meeting.
Meeting adjourned at 9:28pm
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