WSOB MINUTES SEPTEMBER 25TH 2021
OPEN MEETING @ 9:00 a.m.
SERENITY PRAYER – Brenda
TRADITION – Lolita reads Tradition 9
CONCEPT – Lolita reads Concept 9
Birthdays – Cathal 13 yrs.
ROLL CALL & QUORUM DETERMINATION
Present:
- Brenda – Chair
- Alesia Vice Chair
- Lolita – DOO
- Cathal – Secretary
- Robert B. – Dir of Conf & Conv
- David C. – DAL
- Joni – WST
- Lori – WSOT
- Susan L 2022 Convention Chair (Austin)
- Mike D. 2023 Convention Chair (Atlanta)
- Joost 2024 Convention Chair (Holland)
- Yves – Observing Member
Quorum is set.
Brenda reads the relevant day from AQP.
The August minutes will be sent out to the members and have an online approval as the secretary was unable to submit due to personal reasons.
SEVENTH TRADITION –
Observed in the office, online members directed to CA.org
CHAIR ANNOUNCEMENTS
The chair welcomes the new members to the Board, Toni ( WST) and Lori (WSOT).
Ron D has tendered his resignation, which now leaves 2 open DAL positions.
Yves is attending the meeting to observe as he wishes to be interviewed for the DAL position.
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CAWS CONVENTION REPORT
CAWS 2022. (Austin). Susan L
Highlights:
Next steering committee meeting is tonight with general meeting tomorrow.
Reverting to virtual to improve attendance.
The numbers are good regarding room nights and registrations.
Robert B adds that we are currently at the same point as March 2020, considering the number of cancellations due to the pandemic, this is a good position to be in.
Urges members to promote the convention and encourage people to register.
CAWS 2023 (Atlanta) Michael S
Highlights:
Previous report will be forwarded as soon as it is received from Barbara.
Currently everything is in line, meeting with treasurer to arrange bank account.
Committees are well attended, yet still require more members.
CAWSO 2024 (Amsterdam) Joost van K
Highlights:
The Holland convention is now ready to take the next step as they were waiting on the outcome of the confer-
ence regarding the date change.
Steering committee meeting tomorrow.
Working with the treasurer to get banking and payments organized.
David C asks if the chair has received the note of interest from J Philpott from the UK.
Brenda confirms she has received it.
OFFICE DIRECTOR REPORTS
Director of Operations- Lolita S
Highlight.
12 step companion guide has been good regarding pre order sales.
Brenda adds that the office would like to assess the exact cost of conference considering this year’s uniqueness with the Hybrid version.
To list exact expenses and state overall cost and provide this to the Conference committee and WSBT.
Robert B questions if we have had P&L from previous events.
Brenda states that we do not have such information.
Lori adds that there are detailed P&L for previous conferences, with detailed line items.
Brenda clarifies that previous data will not reflect the cost of a Hybrid event, so it is necessary to investigate costs. Brenda & Joni to look at contracts offline
David C asks for clarity on the motions which were made at conference regarding the 12 SCG.
Lolita explains that only concepts were approved at conference, and therefore these changes will not be approved until future conferences,
Wales are now an approved area, and a licensing agreement is in place.
David to attend CAUK steering committee and explain the principle of the licensing agreement.
A request is made for a copy of the agreement so that David C can provide the information.
Yve enquires about Switzerland’s licensing agreement, whether there has been contact.
Lolita adds that she is waiting for signatures.
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DIRECTOR REPORTS
Chair – Brenda M
Highlights:
Several resumes have been received for the 2 open DAL positions.
It is necessary to attend this meeting on 3 occasions.
Moving forward we will then interview the candidates.
Brenda feels that it is necessary to restructure the interview questions, to better serve the process.
These will be sent out to all board members.
Meeting with Jason TAL, still work to do on the translation procedures.
This will then become a WSOB project.
Our bank accounts need to be investigated, as we have too many accounts, some of which have fees yet no purpose.
Concerning PI, information is required on what the return on the expense associated with attending drug courts.
Lolita adds that all that is received is a list of contacts which then needs to be followed up.
David C adds that this is a point that he has made over the last 2 years to provide more detailed findings.
Adding that PI in Europe no longer do this type of work, as it was ineffective.
Yve speaks about how previously the WSBT decided to abandon this approach as there was no benefit to the fellowship.
Subsequently the conference then approved that PI continue this project.
Brenda clarifies that there is no process in place and will now be on the project list to set up how this should work.
Brenda adds that she attended the finance committee at conference and points to the good work carried out. The budget is now accurate and shows a negative $31,000
The plan moving forward is to transfer lolita to the finance committee.
Vice Chair- Alesia F
Highlights:
New chair on the Conference Committee, Justine from the UK.
Lists additional expenses for the AV at conference inluding the additional hours $2375.00 The expenses for the HUB approximately $10,000.
Provisional cost of the Virtual side of the conference is $25,000.
Not confirmed as more work is required to establish exact costings.
Treasurer – Michael T. not present
Highlights:
The treasurer is not able to attend due to a family bereavement, any questions should be forwarded to his email address.
Robert B adds that the balance sheet from the convention is still not correct. This is because the funds of the convention are in the operating account, and this needs to be rectified.
The Austin 2022 Convention account should be $32,922.00 Brenda clarifies that this is on the project list and will be addressed.
Lori re iterates the point regarding the banking.
Brenda states that this was how it was but not how it will be.
Next month we may need to discuss the prudent reserve in order to balance all the accounts.
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Secretary – Cathal
Highlights
A new chair in place, Wesley from NY.
Issues regarding AQP being posted on Instagram and how to solve the problem by setting up guidelines.
A digital license is being discussed, to see if this would have a positive effect.
Yve adds that this is straight forward, areas cannot simply post our intellectual property online.
Brenda adds that this is impossible to police, so this needs to be investigated by the WSITC and may require statement from the WSBT surrounding copyright infringement.
David C points out the issue with the CA app and how there seems difficulty with a global ‘Where to find?’.
LCF, H&I, Unity & S&B remain uncovered by the WSOB as we have 2 vacant DAL positions.
Brenda to contact board members to get cover as a short-term solution, until we have successfully held the elec-tions.
Director at Large: Robert B.
Highlights
All 3 motions that were put forward at conference were passed.
The conference for 2024 & 2025 is going to be in Dallas
Plans are been made to visit and discuss alterations to the contract to best suit the version that may be re-quired, i.e. Hybrid.
All good with Atlanta, a new trustee is in place, Chris, which should facilitate their efforts.
Regarding Holland now that the date change is in place, we would hope to have a Hotel contract to be signed by late October.
Arizona 2025 has had 4 resumes submitted for the chair position, closing date for such is November 29th. Breda asks if Jason has reached out regarding the trustees coming back to LA for the quarterly meeting, as we no longer have a contract in place.
Brenda suggests the Doubletree as there is a good relationship with this specific hotel.
Robert B asks why it needs to be in LA as this is an expensive city.
Lori explains it is because of the December board to Board meetings, yet nothing has yet been decided regard-ing hotel accommodation.
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Director at Large – David C
Highlights:
Even though the format of this year’s conference was expensive it still allowed great participation and unity.
This has to be considered when we are discussing how to move forward.
One aspect which would need to be addressed is the timetable, as it was difficult to be fully focused at 6.30 am when members were up through the night.
TheAdhoc committee has had some great success, 4 of the main goals were achieved.
Conference Vetting Bid, Pie Chart, Events Venue in Convention Guidelines, as well as the Freedom Fund which increased the yearly donations by $2.760.
Next month we would like to make a presentation to this board on the freedom fund.
This will be presented by Joost with the aid of a PowerPoint.
Pi have successfully got their new Guidelines passed at area.
There is still the helpline project to be addressed, and David suggests it becomes a PI project.
Brenda would prefer that it remain a WSOB project and a board member to take the lead on this project.
David reiterates the request for a copy of the licensing Agreement.
Lolita adds that there is a document available which outlines all the details as well as payments, which should aid him when he delivers the information to CAUK.
Brenda suggests that they look at ‘Give Butter’ as a means by which to orchestrate donations.
The relevant information is to be passed on to Joost.
TRUSTEE REPORTS
WSOT Trustee Lori
Highlights –
Lori introduces herself and gives an update on the upcoming meetings.
Very much looking forward to working with this board.
Moving forward a written report will be submitted.
WST Trustee
Highlights:
Toni introduces herself to the Board and also expresses her interest in working with this Board.
Upcoming meetings will have a submitted report.
Brenda adds that she makes calls each member throughout the month and very much looks forward to making calls to both the new Trustees.
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Lori enquires whether the Motion Log is up to date.
Cathal states that it includes the motions up to and including August, September has yet to be included.
David C discusses how to investigate a more sustainable chip/keyring.
Brenda states that previously the findings were that the alternative material was very expensive.
This is to be explored and reported back to the board.
Brenda informs the Board that both Yves & Susan intend to put themselves forward for the vacant DAL positions, so they will be interviewed next month, October WSOB meeting.
Brenda entertains a motion to adjourn.
Alesia makes the motion, Lolita seconds.
Meeting closed with Serenity Prayer.
Cathal M
WSOB Secretary
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