WORLD SERVICE OFFICE BOARD MINUTES
February 20th, 2021
OPEN MEETING @ 9:05 a.m.
SERENITY PRAYER – TBC
TRADITION – TBC
CONCEPT – TBC
Birthdays: David C (12 yrs)
ROLL CALL & QUORUM DETERMINATION
Present Brenda M. (Chair); Alesia (Vice Chair) Lolita S (DOO), Cathal (Secretary), Michael (Treasurer), Robert B (Dir Conf & Conv) Ron D. (DAL), David C (DAL); Pierre K (DAL), Tom P. (Interim WSOT), Kevin (WSOT), Susan L. 2022 Convention Chair; Mike S 2023 Convention Chair, Joost 2024 Convention Chair
CHAIR ANNOUNCEMENT(s)
We will be updated the software in order to move the hosting of this meeting to Zoom, previously we have been using Gotomeeting.
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s)
TBC
SEVENTH TRADITION – Donations can be made at CA.org
CAWS CONVENTION REPORT
CAWS 2022 (Austin) Susan L. – WRS
Highlights:
Committee discussing some minor changes, to the logo and hotel contracts.
All speakers with the exception of one are still fully committed.
All as enthusiastic as ever.
CAWS 2023 (Atlanta) Michael S – WRS
Highlights:
Domain acquired to promote convention online.
Whatsapp group to be set up to ease communication
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CAWSO 2024 (Amsterdam) Joost van K WRS
Highlights:
Hotel& Budget is the main work at the moment.
Talks are ongoing regarding a bank account.
OFFICE DIRECTOR REPORTS
Director of Operations- Lolita S– WRS
Highlight.
Investigation ongoing regarding email accounts which are longer in use. Once it is verified that they are no longer active, information will be archived and accounts will be closed.
Consignment of HFC 2 received, incorrect number arrived and the quality is poor.
A vendor review is in process.
DocuSign is now in place and will be used moving forward.
A new bank account is to be investigated to better suit the needs of the WSOB/Fellowship as in terms of international transfers.
DIRECTOR REPORTS
Chair – Brenda M. – WRS
Highlights:
A copy of the office manual is circulated amongst WSOB members to view and assess. This is to be a working document, as things improve and change, this document will be updated.
The French version of Quiet Peace is with Yves to review, to be back with the Board by late Feb 2021.
MS office to be installed to cater for storage of all documents.
New cheque request system to be put in place to keep track of all committee expenses.
Vice Chair- Alesia F – No WRS
Highlights: None
Treasurer – Michael T. – WRS
Highlights:
QuickBooks now being used to allow ease of use for the convention committees moving forward.
Alterations to the budget may be required as the Austin convention will no longer be held.
Meeting scheduled for Brenda, Michael, Tom & Lolita to visit bank to organize signatures.
Secretary – Cathal Mc No WRS
Highlights
Attended the WSITC, getting up to speed with ongoing projects such as the app
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Director at Large – Pierre K. WRS
Highlights:
No action points.
Director at Large – Ron D. – No WRS
Highlight: None.
Director at Large: Robert B. – WRS
Highlights
Slight concerns raised over 2023 convention so this will be the main area of action.
Worked with NY on their close down meeting.
Online focus group meeting in the next few days to set up some type of virtual event in place of the 2021 convention.
Query over funds raised for NY convention, and whether they are to be returned to office. .Brenda to make contact with the relevant trustee
Director at Large – David C. WRS
Highlights:
Recommendation made that the WSOB supports a virtual.
Review of the Convention bidding process being looked at by the adhoc committee, update to be given next month.
TRUSTEE REPORT
WSOT Trustee – Kevin M – NO WRS
Highlights –
Discussion ongoing in WSOB sub committee relating to fulfillment centre.
WST Trustee – Tom P. – No Written Report Submitted
Highlights:
COMMITTEE REPORTS –
Finance – Michael T. & Brenda M
Highlights:
Structure & Bylaws – Open
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Highlights:
Convention– Ron D. No WRS
Highlight: None
Conference – Kevin M – No WRS
Highlights:
Committee are not convinced of the workability of a virtual conference and therefore would not advise to hold such an event.
Unity– Ron D. No WRS
Highlights:
Meeting is now rescheduled for next month.
Literature, Chips & Formats – Pierre K. WRS
Highlights:
All is working, nothing to report.
Hospitals & Institutions – Pierre K. WRS
Highlights: None
Public Information – David C WRS
Highlights:
IT – Cathal Mc
Highlights:
Lots of work ongoing, such as app but this may require to be outsourced. Will update next month.
Archives –
GUEST REPORTS: None
ONLINE BUSINESS: No online business.
Brenda (Chair)
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Licensing agreement discussion with regards to individual area printing their own books.
It is necessary to discuss further so this will be put back on the agenda for next month.
Kevin M (WSOT)
A discussion surrounding the licensing agreement for pamphlets.
There seems to be an issue surrounding if the word ‘group’ or ‘meeting ‘ is used on the agreement.
Tom WST Trustee
Makes a motion
‘to approve the current licensing agreement, with the wording amendment, ‘meeting’ instead of ‘group’.
Michael seconded the motion.
Passed unanimously.
Brenda makes motion to adjourn, tom seconds motion.
Next Meeting of the WSOB
March 20th, 2021
Motion to Adjourn:
Meeting adjourned
Closed with the Serenity Prayer.
Submitted with Love and Peace
Cathal Mc Cauley
WSOB Secretary
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