Dec 5, 2015 – WSBT to WSOB Minutes

CA WORLD SERVICE BOARD OF TRUSTEES SUMMARY MINUTES OF MEETING

BOARD TO BOARD MEETING DECEMBER 5TH, 2015

Since this report is a confidential C.A. document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way out Tradition on anonymity in public communications media (press, radio, TV, etc.).

pg. 1

1. Opening remarks made
2. No supplemental remarks
3. Questions for WSOB
4. WSBT/WSOB Board to Board Meeting December 5, 2015

a. Copier
b. Lease
c. Other unforeseen “stuff” to be level set
d. Is the WSOB aware of the WSBT spending policy?

Copier – Jay

• $27,000
• Includes a buyout $6,000
• Savings $68,000
• Cash flow issue
• 28,000 leaves 40,000
• Move cost = $10,000 leaves 30,000
• 14,000 to be considered 16,000
• 20,000 under in income compared to 2014 

  Scott

• Copier (7 – 10 year life span n= $12,000 annual savings)

Lease (Scott)

• Security deposit 500
• Move?
• Telephone?
•  Networking?
• Monthly cost increase?
• Purchase and install shelving?
• Cash flow increase of $1,000 monthly / 1st quarter $3,000
• Maintenance contract = same / yearly

  Hotel deposit – would it come from operating?
  50% of loss is an accounting change $16,000 hit / less sales / $6,000 increase in conference 9,541 operating cost
  Approx. $13,000 in Convention Account

  MOTION: To approve the expenditure for the WSOB in the amount of 27,877.53 and to withdraw the funds from the savings account – Jay. Second – Ira. Passed.

pg. 2

Lease – Scott

Awaiting a copy of a draft lease. May not see until January. It will negatively affect our cash flow to be made by discontinuing reg-online use.

This office is not most conducive and no space for confidentiality.
Can our treasurer show us our cash flow to including moving cost and salary?

4. No Reports

Items for Discussion/review of agenda:

a)  CAWS 2016 – issue regarding opportunity drawing tickets not coming / funneled

b)  CAWS 2017 – ahead of timeline

c)  CAWS 2018 – have hotel agreement and are looking to seal the deal. The hotel deposit will need

to come from the odd year account, currently at $0 balance and therefore will need to be an advance from operating funds.

2. NADCP – ready

3. Status of WSO – no report

4. European Fulfillment facility – no report

5. Financials

6. Website – 3 items to accomplish – 1. organize the store to transmit to the developer, 2. Reach out

to the merchant account, 3. Reviewing items regarding service (terms of service). Communication to the fellowship. Links will be broken as of launch of the new site. Linda asked the trustees to help get the word out regarding the links broken.