WORLD SERVICE OFFICE BOARD MINUTES
August 15, 2020
OPEN MEETING @ 9:08 a.m.
SERENITY PRAYER – Led by Randy
TRADITION 8– Read by Susan L
CONCEPT 8 – Read by David C
Birthdays: None
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair); Alesia (Vice Chair) Linda F., (DOO): Ron D. (DAL); David C (DAL); (WST) Yvette H.; Kevin (WST) Pierre K (DAL) David C (DAL)
GUEST: Susan L; Joost; Jay F.; Robert B, Sarah; Cathel
CHAIR ANNOUNCEMENT(s) – Interviews for the Director of Convention and Conference will take place during the Executive Session on the Agenda. Robert and Jay T thank you for your willingness to serve.
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – Not done minutes for July are unapproved.
SEVENTH TRADITION – Please use the freedom fund on one time donation on CA.org
CAWS CONVENTION REPORT
CAWS 2021 – Austin – Susan L. – No written report submitted
Highlights: Anyone going to CAWSO.org for convention information will be redirected to the 2021 convention site which as be updated. The team building events planned for September will be postponed until October. The city will not allow gathering with more than 10 people.
The steering committee has be on a break so written report will resume in September after our next meeting. Only lost one person has asked for a refund. Excitement for the event is still in place. Researching virtual options for participation.
CAWS 2022 – New York – Alan S. – No Written report submitted.
Yvette has highlights: Committee is stilling working hotel and have established dates for Memorial Day weekend 2022. Still in negations with hotel on other details. George M is working at Trustee for
CAWS 2023 Atlanta – Michael S – Not present –No written report.
Derrick F. is the new hotel liaison. Activities was put on hold when Chris passed. Not moving very quickly. Randy suggested Mike work with Austin Treasurer for guidance. There is an
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account established at the regional level. Fundraiser Chair and Treasurer in place. Program chair in place. Need Vice Chair
CAWS 2024 Amsterdam – Joost – Present no written report.
Highlights: A committee in place and first meeting was held last month. Hotel liaison is researching venues all options are on the table included venues that are not hotels. The budget is being reviewed.
OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
Highlights: We are having problems with the online store. The cart function is incorrectly calculating sales taxes for orders placed online. The board discussed possible resolution of this issue. A project will be established to updated web site with immediately attention to the cart function. The board will reach out to the IT committee for input.
The final details for the redesigned book cover of HFC II are in the works. The Roman numeral II will be changed to the #2 on the cover and on appropriate pages.
A check in the amount of $75.00 was received from Network for Good. Linda asked if we should deposit the check. Kevin did not want to deposit it, as we don’t’ know who donated it. Michael informed the board that we can check to see who the member is. Kevin wants input WST the manner was put on hold.
DIRECTOR REPORTS
Chair – Randy M. – No written report submitted
- In communication with the Chair of WST ongoing business
- Working with Linda of Office tasks and projects.
- Attended the IT committee meeting
- Working with Brenda on the recruiting and interviewing of Office Manager/DOO
Vice Chair- Alesia F – No written report submitted
Highlights: None.
Treasurer – Michael T. – Written Report Submitted.
Highlights: No highlights
Secretary – Brenda M. – No written report
Director at Large – Pierre K. – No written report
Director at Large – Ron D. – No written report
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Highlight in the convention and unity committee report
Director at Large – David C. Written Report Submitted Highlights documented in PI and Ad Hoc report
MOTION: Kevin moved to take the agenda out of order to hear from Sarah on the 800 number.
David seconded. Motion passed.
TRUSTEE REPORT
WST Sarah – EST
Presentation by Cathel – Research a solution of 800 for new area and U.K. The WSOB is responsibility for providing an 800 service to our fellowship. Discussion and Q&A. The cost 300- 600 pounds. The amount is a lot more than North America. Finance will look at the data for the board to make a final decision.
WSO Trustee – Kevin M – No written report submitted
Highlights: The conference committee is considering how to deal with any conference business. Guidelines for virtual meetings for conference is under consideration. H&I meeting was cancelled for August. Quarterly reports from the WSOB need to be submitted by 8/22/2020
WS Trustee – Yvette H – Written report submitted.
Highlights: Continue to working with hotel with room nights and pricing. Waiting for guidelines on Covid- 19 procedures at the hotel. Atlanta will need help no activities to date. If not action the office may need to put on the convention. Quarterly is in two week. Trademark update on US application is underway.
COMMITTEE REPORTS –
Finance – Michael T. & Brenda M – Not present no written report
No attendance is August
Structure & Bylaws – Kevin M.
No report
Convention– Ron D.
Invite and box access has been received meeting is scheduled for tomorrow
Conference – Linda F. and Alesia F.
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Highlights: Meeting on tomorrow will report in September Unity– Ron D.
Will send you the minutes; the meeting time continues to be a conflict May be able to attend today call which if this meeting ends on time.
Highlights:
Literature, Chips & Formats – Pierre K. Not Present
Highlights: No meeting for H&I Meeting with LCF chair next week will report next month
Hospitals & Institutions – Pierre K. Not Present
Highlights: None
Public Information– David C See DAL report
Highlights: Requested the PDF of the pamphlet “For the Professionals” for an event Color the World Green PI event is September. Linda takes the action item to get the PDF to David. PI guidelines update is complete.
IT – Randy M.
Highlights: Attended the IT meeting good process on CA app.
Archives – Yvette H.
Highlights – Archives Zoom meeting 8.23.20. The virtual museum on display.
GUEST REPORTS:
Jay and Robert made comments on the WSOB update. 626 Room nights to date.
- ONLINE BUSINESS:
No online business for July or August
UNFINISHED BUSINES
- Ad Hoc Committee – David C –WRS
Highlights: Committee will refocus on the ways to refresh the world convention.
Conference Referral –
- Referral on adding the “events venues” language to the convention guidelines
NEW BUSINESS
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WSOB Meeting Dates:
- September 26
- October 17
- November 21
Executive Session – Interview will be done in September 2020
Motion to Adjourn by Linda. Meeting adjourned at 12:50 pm with the Serenity Prayer.
Submitted with Love and Peace
Brenda Mabin
Secretary
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