April 11, 2015 – WSOB Minutes

current board members to Europe to work with Russell and go and visit the site and ask questions and bring back information.

D. Meditation Book – Status Update – Linda

1. Linda – Chris, Keith and I worked to get all of the requested changes that LCF requested. It has been uploaded to insight for RR Donnelly. RR Donnelly received it, Linda signed off on it, we have placed an additional order for 3500 books.

E. e-booklets (Keith – Morgan)

1. Linda – Keith updated his ebook report. Richard and I talked about it, we will be ready to upload HFC II and the meditation book. Laurie makes a motion to start the process of selling ebooks on all three sites, seconded by Tim A., all in favor. Motion passes. Laurie, Chris and Keith will work on updating the HFC II books with all conference approved changes.

F. IT Report – Linda

1. Linda – Nothing new to report other than a very hard working IT conference committee.

G. COi (Conflict of Interest-this will remain on the agenda till completed) – This is completed and will be taken off the agenda.

H. Moving Fiscal Year to Calendar Year (Laurie and Richard) – Update

1. Laurie – we are on track to make this change for end of the year. The two revised budgets have been drafted and Scott and I will be drafting the motion to change fiscal year to calendar year. I will send the draft budgets and drafted motion by email to the board after Scott and I have had a chance to meet and prepare the motion.

I.New CPA Firm – Laurie – All is well, the CPA send a POA form which was signed and returned, he contacted the IRS on our behalf to try to get penalty waived. He will be sending an abatement request letter to them and will report back when this is done.

J. Copyrights foreign and domestic – Nothing new to report.

II. Office Director Reports

A. 000 Report – Linda F. – Submitted written & verbal report (see committee and ad- hoc reports)

• CR# 034 $72.13 for Auctions and Drawings – Payee: Daniel Gillett- Line Item: 915512 – In Budget. Current Budget: $2983.99 – Remaining Budget: $2911.86 No Motion Required
• CR# 035 $150.00 for Auctions and Drawings – Payee: Daniel Gillett- Line Item: 915512 – In Budget. Current Budget: $2911.86 – Remaining Budget: $2761.86 No Motion Required
•CR# 036 $73.22 – for Auctions and Drawings – Payee: Daniel Gillett- Line Item: 915512 – !n Budget. Current Budget: $2761.86 – Remaining Budget: $2688.64 No Motion Required
• CR# 037 $7733.95 for Memorabilia – Payee: VIP Entertainment- Line Item: 915542.2 – In Budget. Current Budget $17602.50- Remaining Budget Balance $9868.55 Motion to approve made by Linda, Seconded by Morgan, All in Favor, approved unanimously.
• CR# 038 $1715.16 for Memorabilia – Payee: 4 All Promo – line Item: 915542.2 – In Budget. Current Budget: $9868.55 – Remaining Budget: $8153.37 Motion to approve made by Linda, Seconded by Morgan, All in Favor, approved unanimously.
• CR# 039 $730 for Source Table – Payee: 4 All Promo – Line Item: 915542.2 (Memorabilia Budget) – In Budget. Current Budget: $8153.37 – Remaining Budget: $7423.37. Motion to approve made by Linda, Seconded by Tim, All in Favor, approved unanimously.
• CR#-040 $200 for Special Event- Golf Tournament- Payee: 4 All Promo – Line Item: 915566.1- In Budget. Current Budget:$ 2500 – Remaining Budget: $2300 No Motion Required
• CR# 041 $201.41 for Auctions and Drawings – Payee: Daniel Gillett – line Item: 915512 – In Budget. Current Budget: $2688.64- Remaining Budget: $2487.64 No Motion Required

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• CR# 042 $129.51 for Auctions and Drawings – Payee: Daniel Gillett- Line Item: 915512- In Budget. Current Budget: $2487.64 – Remaining Budget: $2357.72 No Motion Required
• CR# 043 $68.48 -for Auctions and Drawings – Payee: Daniel Gillett- line Item: 915512 – In Budget. Current Budget: $2357. 72 – Remaining Budget: $2289.24 No Motion Required

B. Chair – Richard L. – Submitted written &verbal report (see committee and ad-hoc reports)

C. Vice-Chair – Tim A. – Submitted written & verbal report (see committee and ad-hoc reports)

D. Treasurer – Laurie R. – submitted written and verbal report (see committee and ad- hoc reports)

1. Operating (351) – $10,745.23
2. Odd Year (364)- $42, 170.67
3. Even Year (403)- $1,398.11
4. OY Petty Cash {380)- $200.64
5. EY Petty Cash (393)- $500
6. Prudent Reserve (386) $60,267.95
7. Publications Fund (399) $25,001.26
8. Operating Savings (373) $55,593.99
9. Petty Cash – $500
10. Finances compared from this time last year, we are in much better shape, book sales puts us $50,000 in income over last year. Expenses are down from last year as well. Currently we are at $13,463 net income, compared to last year when we were at approx. -$32,000.
11. Extending Dinner invitation with trustees and board at convention, at my brother’s restaurant in LV., tentatively Wednesday night on trustee’s dinner break.
12. Finfund meeting – we will plan to meet some time in June after convention at Chris’ house in OC.

E. Secretary – Jennifer M. – absent with prior notification

F. Director at Large – Jay H. – submitted written &verbal report (see committee and ad-hoc reports)

1. Archives – hinges were purchased to put together for display counter to be transported to convention.

G. Director at Large – Morgan T. – written and verbal report (see committee and ad-hoc reports)

1. No contact with the WS Pl Conference Committee – Germany did a significant feature on Cocaine Anonymous, hopefully that will have good responses.
2. Nothing else to report on getting the book into Barnes & Noble.

H. Director at Large – Chris J. – written and verbal report (see committee and ad-hoc reports)

1. Presented information and draft copy of a special chip for a commorative item for office to sell. He will let us know when he hears back from the person on the particulars of cost.

Ill.Trustee Reports
A. WSO Trustee – Frank P. – Submitted written & verbal report (see committee and ad-hoc reports)

1. Ratification of Scott Stevenson is scheduled to be discussed at quarterly on May 17th.

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B. WS Trustee – Ira L. – Submitted written and verbal report (see committee and ad- hoc reports)

1. Had contact with Bernie Gans, we have received an amended contract from Scotland. Ira signed it and a copy will be sent to Bernie on Monday. Hopefully that puts the Scotland issue to rest.

IV. Committee Reports –

Finance: Laurie R. & Linda F.

1. Nothing new to report.

Structure & Bylaws – Jennifer M. – No report

Convention: Linda F.1 Richard L.

1. Nothing new to report.

Conference: Linda F, Richard & Ira L.

1. Conference committee is working hard. We got the delegate mailing out and weare having a conference call next week.

Unity: Jay H.

1. We are hosting the unity meeting after the ice cream social at convention.Should be a very nice event.

Literature, Chips & Formats: Chris J. –

1. Conference call is tomorrow, will report back next month. They are working onchanges for the pamphlet to the newcomer.

Hospitals & Institutions – Tim A. –

1. Meeting was postponed because of Easter, we will have a call on the first week of May.

Public Information: Morgan T.

1. There has not been any committee activity.

l.T.: Linda F. –

1. They are meeting almost every other week, getting a lot accomplished, they are a very hardworking committee.

J. Archives: Frank P., Linda F.

1. Discussion on archive storage facility, Jay makes a motion to accept the bid suggested by the committee, subject to contract approval, seconded by Laurie. – chair of committee needs to supply us with a contract and particulars of the approved committee vendor. Motion to move to online once we hear back from the committee chair. All in favor.
2. We have a meeting next Saturday, and again on May 2″d, in preparation of the convention.

V. CAWS 2015 – Linda

A. Nothing new to report.

VI. CAWS 2016 – Chicago -Linda F.

A. No report.

VII. CAWS 2017 – Seattle- Linda F

A. No report.

VIII. CAWS 2018- Montreal- Linda F.

A. No report.

IX. New Business – no new business

X. Approval of the minutes of the prior meetings – March 14, 2015 & March 28, 2015

A. Ira motions to approve the minutes from March 14, 2015 meeting Seconded by Linda. Motion passes unanimously.

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B. Linda motions to approve the minutes from March 28, 2015 meeting with changes, Seconded by Ira. Motion passes unanimously.

C. Ira motions to insert as the second to last sentence to referral number 20148&8-3 in our response that “the world service manual clearly states the CAWSO board qualifications, responsibilities and election procedures which the WSOB is bound to follow.” Seconded by Jay. Motion passes unanimously.

I.Executive Session.

II. Next meeting: May 9, 2015 at 9 a.m. and onsite at Convention in LV time tbd.

Ill. Motion to Adjourn made by Frank, Seconded by Ira, Passed unanimously.

IV. Meeting closed at 1:40 pm by Vice Chair, Tim A., with the Serenity Prayer.

Respectfully Submitted,

Laurie Rossi
WSOB Treasurer & Acting Secretary

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World Service Office Chair Report

April 11, 2015

• I have read and responded to all e-mails to the WSOB Chair and the DOO. Linda and myself have reviewed, answered and forwarded any/ and all mails from the fellowship.
• Communicate with my fellow Trustees and WSO Board members
• I have weekly Phone conversations with the WSBT Chair
• We have a monthly staff meeting with the Office Staff
• I Communicate daily via phone, e-mail and in person with the DOO2417.
• Communicate regularly with the 2015 Convention Chair
• Communicate and met with the Treasurer and signed and deliveredChecks
• Working one-books with Keith and Linda
• Been involved with all translation projects.
• Reviewed all office bills and payments (signed all checks)
• Communicate with Yves on the New Website.
• Continue to Communicate with Russell on the Fulfillment Center
• Communicate and meet with our bookkeeper

Submitted by:
Richard L. WSOB Chair

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