World Service Office Board of Directors Meeting
December 29,1994
Approved Minutes
MEETING was called to order at 7:34 pm
SERENITY PRAYER led by Scott
TRADITION EIGHT was read by Chuck
CONCEPT EIGHT was read by K.D.
ROLL CALL
- Scott Stevenson, Chairperson
- Barry Goldstein, Treasurer & acting Vice Chair
- Chuck McCollum, Secretary
- K.D. Zager, WSO Manager
- Brian North, WSO Trustee
- Bob Campbell, WS Trustee
- Lee Arter, Pacific South Regional Trustee
QUORUM was met
READ MINUTES of December 8,1994
Motion: To approve minutes as read with minor corrections. Seconded. PASSED.
OFFICER’S REPORTS
Chairperson: Scott wished everyone present a happy new year. No report.
Treasurer: Barry informed us of an accounting firm, (Jim Godsey, et al), who is interested in bidding our entire accounting package, (except payroll, which we may just handle ourselves).
It was discussed that, if we haven’t received their bid by 01/09/95, we should call and give them a nudge. We will defer discussion of how to handle payroll until we have both bids in hand. It was further discussed that we must obtain a third bid, as per policy. A third bid has been requested from Sterns-K.D. will contact them again to check on their progress (To-do list).
OFFICE REPORT – K.D. Zager
K.D. read her report of 12/29/94
- NewsGram is complete.
- Julie Toussant has resigned as Office Assistant.
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-French translation. Discussion tabled to old business.
OLD BUSINESS
-French translation.
French teacher doesn’t like the translations of Montreal’s 1 st & 2nd choice; loves Allied & Paragon’s work, which Montreal hated. We will still obtain a bid from AA’s translator, which Montreal deems acceptable.
It was discussed that we are behind schedule on our commitment to hire a translator before 01/01/95. While AA has been slow to respond to our requests for information, we will not change our decision to compare AA’s translator with Montreal’s 1st choice, then make our decision- and to then find a Reviewer/Editor to be liaison to Montreal and the translator.
Bob Campbell, WS Trustee, and K.D. Zager, WSO Manager, will place a conference call to Sylvie Nault, Delegate from Quebec, next week to apprise her of all progress to date.
-Old copier
Contact from our new copier will call with information (ie: value) re the old copier.
-Signature cards Done.
-WSBT referrals
Discussion: Should there be a limit to how much WSO can authorize when it comes to “extraordinary” expenses? (This comes out of an earlier discussion, when we were thinking of moving, regarding using $7,500.00 of our reserves for possible tenant improvements.) The discussion brought up questions:
-Where is the line between the “informal” policy of reporting to the WSBT as a courtesy and a ‘ formal” policy that must be adhered to?
-If the Trustees must be informed before we can exercise our right of decision, do we need to have a Trustee as a signatory?
-Under what circumstances, or at what arbitrary point would we be compelled to inform the Board of Trustees of such planned expenses?
It was discussed that perhaps we should settle on a dollar figure that, once projected, should compel us to seek an “advisory opinion” from the Trustees before proceeding with the expense. This would mean someone informing the
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Trustees directly, as opposed to through the minutes, outside the WSOB meetings.
$5,000.00 was a suggested dollar figure. It was also suggested that our WSO Trustee would be designated as the person responsible for reporting to the WSBT in these situations, it was decided that we should have a draft of a proposed policy in the Office Policy & Procedures Manual by the Trustee meeting of February, 1995.
NEW BUSINESS
-H & I Bookmarks
It was pointed out that the “Tips for Staying Clean & Sober,” which we planned to print on the backs of the H & I bookmarks include tips like “call your sponsor, “ and “go to 90 meetings in 90 days,” and “go out for coffee after meetings;” all things that inmates and hospital patients cannot possibly do.
Motion: To change the H & l Bookmarks (again) back to the “Twelve Principles, ”
Seconded. PASSED
-Personnel policies
A discussion took place regarding policies of personnel leave. No decision was made at this time.
Motion: for WSO Manager to hire a new full-time Office Assistant at a salary not to exceed $7,00 per hour Seconded, PASSED.
-Soft-cover books
K.D. to call Steve & the salesperson at Donnelly on Tuesday re: Samples of soft-cover materials (To-do list).
Motion: To adjourn at 9:27 p.m. Seconded. PASSED,
MEETING ADJOURNED at 9:27 p.m.
CLOSING PRAYER led by Scott
CFM/cfm
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