World Service Office Board of Directors Meeting
November 10,1994
Approved Minutes
MEETING was called to order at 7:40 p.m.
SERENITY PRAYER
TRADITION SIX was read by Barry G.
CONCEPT SIX was read by Lee A.
ROLL CALL
- Scott Stevenson, Chairperson
- Barry Goldstein, Treasurer
- Chuck McCollum, Acting Secretary
- Brian North, WSO Trustee
- Lee Arter, Pacific South Regional Trustee
QUORUM was determined
READ MINUTES of October 27,1994.
Motion; To approve minutes with minor corrections. Seconded. PASSED.
OFFICER’S REPORTS
Chairperson: Scott Welcomed new Board Member Chuck McCollum.
It was suggested that we try to be more diligent with our use of time during board meetings, as they are tending to run late unnecessarily.
Treasurer: Further discussion took place regarding the placement of our reserves with an investment program. Comparisons were made between the plans laid out by Dean- Whitter and those by Oppenheimer. Barry will consult with Jim Scott before making a recommendation.
COMMITTEE REPORTS
- Finance: Not Present; No report
- Conference: Lee presented preliminary information of Conference location; report to come at later date.
- Structures & By Laws: Not Present; No report
- Hospitals & Institutions: Not Present; No report
- Public Information: Present; No report
- Convention: Not Present; No report
- Literature. Chips & Format: Not Present; No report
- Unity/Outreach: Not Present; No report
Page 1 of 4
OFFICE REPORT – Scott Stevenson
Scott read K.D.’s report of 11/10/94 and To-Do List from 10/27/94.
OLD BUSINESS -Office Move
A discussion took place regarding K.D.’s recommendation that we move downstairs. Pros discussed; A designated shipping area on the ground level, a savings of $100.00 per month, and probable access to the 700 square foot space next door at a decent price when it is vacated. Cons discussed: The fact that the conference area is in the same room with the office area precludes our making the conference space available for other committees to use, since we would be unable to secure K.D.’s desk, files, computer, etc.
Motion: For Barry &K.D. to negotiate with landlord on a month-to month lease for the downstairs space. Seconded. PASSED.
-CPA Bids – TABLED pending further bids.
(A discussion took place where it was pointed out that, as per their bid, Roger Brown & Co. provides a greater service than Michael Chaks for basically the same price; Brown & Co. includes payroll services and Chaks does not. This would remove the burden of payroll from K.D.’s shoulders. Brown’s Tax preparation service is only $50.00 a year more than what we are paying now, which seems a small price to pay for the benefit of their payroll service.)
-New PSA
Barry reported progress on discussions with a member of the fellowship, a Producer, who will donate the entire production. Barry will be contacting Diane Dick, WSCPI Chairperson.
-French Translation
Samples have been sent, per office report, to Montreal for their review. We are sending same to Local French teachers for their assessment with regard to maintaining a more universal French language.
-12 Step Pamphlet – TABLED to New Business
-Old Copier
K.D. to ascertain value and to entertain bids to sell it.
-Signature cards
Page 2 of 4
Since new signature cards were just recently sent in, we will wait until another Director is added to the board before doing it again. K.D. instructed to check with Sanwa Bank to see whose signatures are (still or already) on file.
NEW BUSINESS
-WSBT Referrals – Read by Brian North, WSO Trustee (See attached list dated October 1994, items 1 thru 13, for more detailed descriptions.)
1 & 2: Minutes to former Trustees; Done
#3 K.D. to update Jim Scott, Atlantic North Regional Trustee, on progress of French Translation. (To-Do list)
4 & 5: Infoline & phone list; K.D. to make corrections and additions (To- Do list)
#7-10: Further research of French translation and of guidance in Shipping to Canada; K.D. will carry out (To-Do list)
#11: Trustee Expenses; Brian and Barry will go through the Trustee’s reimbursement forms and checks as a method of tracking Trustee expenses for the last two years.
#12: Statements and Minutes to Trustees ASAP; Noted.
#13: 12 Steps Pamphlet; WSO will distribute one draft copy to each
group and each delegate with a draft statement and a cover letter explaining that the pamphlet is not for general distribution, but for feedback from the fellowship before it goes to WSC for final approval. Scott & K.D. will draft cover letter to go out with draft copies of pamphlet with Delegate mailing of December 1,1994.
-800 Number
K.D. to contact Barry re pricing of 800 number services.
-WSC Minutes prices
K.D. recommended per her report that we reduce the price of WSC minutes from $3.00 to $1.00 since our printing costs have now been greatly reduced with the advent of the new copier.
Motion: To reduce price of 1994 WSC Minutes to $1.00. Seconded, PASSED.
Page 3 of 4
-Convention, H & i, and P.l. Committee Guidelines prices.
(K.D. also recommended that we reduce the price of Convention, H & I, and P.l. Committee Guidelines from $3.00 to $1.00)
TABLED pending further printing cost analysis.
-New Officers
Board member Chuck McCollum volunteered to serve as Corporate Secretary.
Motion: To elect Chuck McCollum as Corporate secretary. SecondedPASSED.
-Meeting schedule through 12/31/94
Motion: To cancel meeting of 11/24/94 and hold regularly scheduled open meeting of 12/08/94 but postpone closed meeting of 12/22/94 until 12/29/94. Seconded. PASSED.
Motion: To adjourn at 9:16 p.m. Seconded. PASSED.
MEETING ADJOURNED at 9:16 p.m.
CLOSING PRAYER led by Brian N.
CFM/cfm
Page 4 of 4