March 14, 2015 – WSOB Minutes – Documents Archive for Cocaine Anonymous

Minutes of the Meeting of CA World Service Office Board of Directors

March 14, 2015

I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 9:15 am by Chair, Richard L.

II. Tradition 12 – Read by Earl H.

III. Concept 12 – Read by Ira L.

IV. Birthdays – No Birthdays

V. Roll call and Quorum Determined

A. Voting Members Present: Richard L. (Chair), Linda F. (DOO), Laurie R. (Treasurer), Jay H. (DAL), Chris J. (DAL), Jennifer M. (DAL), Tim A. (DAL), Frank P. (WSOT) Ira L. (WST). A quorum is established.

B. Board Members Absent: DRPD (vacant); Morgan T. (DAL)

VI. Guests Present: Scott S., Earl H., Stan J.

VII. Chair Announcement – Richard L. Responsibilities of the Board Positions. Start thinking about the VP position and who to nominate. We are not the CA Police, we have to learn how to play nice, how to support each other and play nice. We are the only example of the WSOB. I would hope that everyone respects their position and respects each other and that they have a responsibility. We are board members that have to take leads on certain things.

VIII. Approval of the minutes of the prior meeting – February 20, 2015

A. Motion to approve the minutes from February 20, 2015, Seconded. Motion passes unanimously.

IX. Seventh Tradition – Can is passed.

X. Guest Reports:

A. CAWS: Earl presented. See Attached CAWS 2015 Report

Discussion on the line item budget for Computers. They need a good wireless printer for printing of badges at the convention and for a printing a daily newsletter to be placed under the door of every registrant.

a. Suggested to look into rental of computer and printer.

b. If there is a specific need by the WSO for a printer and computers, suggested to buy and when the convention is over to return them for use by the WSO.

2. San Gabriel Pomona Valley (SGPVCA) is donating $137 for the CAWSO Raise the Flag pre convention fundraiser.

3. Discussion on numbers of convention and budget. May need to increase budget due to growing registrants and room bookings. Laurie will run a budget vs. actuals and compare as well. Earl wants to compare to Phoenix to see where we are at in comparison.

XI. Online Business –

A. Online motion was made by Linda F. to accept CA News Gram (Oct – Dec 2014 Edition), corrections found so tabled until meeting. Seconded by Jay. Motion approved unanimously.

B. Online motion was made by Linda F. to accept COI Policy as corrected. Seconded by Jay. Motion approved unanimously.

I.Old Business

A. WSOB Director Openings –Richard L. – We still have openings and are always accepting applications.

pg 1

B. Org Website Current and New (Linda and Richard)

Richard – new website – Out of his hands. Yves is in the process of trying to put together the pages and then put it on a platform. Frank will contact Yves to submit an update prior to each of our meetings.
Linda – current website – San Fernando Valley: List only multiple day events. SFV is doing a 1 day event for 30 years. Rec’d letter disagreeing with the concept and asking that 1 day events be listed on current website. They were denied Discussion: Chris said maybe to make exceptions for special events. Ira move to close discussion.

C. European Fulfillment Center – Nothing to report

D. Meditation Book – Status Update – Linda

Working on identifying corrections. Linda spoke to Rob about the changes. Some of out of our control. Currently identified up until May. Chris seeking clarifications. LCF marked up the book and WSO is making the corrections. Corrections will upload to RR Donnelley for final product. LCF asked if the book is in Word Format. Answer, partially complete. Jay Finesilver is working on getting WSO the Word format.
90 cases left. Selling 3 – 5 cases per week. Estimated 2 – 3 months’ supply left.

E. e-Book

Set up with BN and Amazon, waiting for Apple to review our 501 to grant us access.
Spoke with LCF and they have a concern that we are selling the books cheaper $5.75. Richard told them that’s mis-information and we are doing the research on E Books.

F. IT Report – Linda

Linda – Nothing new to report

G. COI (conflict of interest) – Ira L.

Motion we approve the last version that was submitted online (Laurie). Seconded by Tim. POI: Ira-The COI policy is important and to be taken seriously. Laurie – We should refrain from voting when there is a COI with a potential business partner seeking to do business with CAWSO. Passed Unanimously

H. Fiscal Year vs. Calendar Year – Laurie and Richard

We will be changing Fiscal year to Calendar by 1/1/16.

I.New Accounting Firm – Richard and Laurie

Laurie and Richard went and met with the new accountant on Saturday. They felt that Mark was the best choice for the WSO. Great office setup, good one on one service and could provide the best more personal service choice. Laurie gave accountant a timeline for the next 6 months of what we need for him to do. Tax returns will be done in a timely manner and compilations in time for the conference.

J. Copyrights foreign and domestic – Ira

Postpone till next month. Waiting on Yves regarding the Canadian Copyrights and trademark.

II. Office Director Reports

A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)

1. CR#32 $249

For Programs

Phone App Program

pg 2

Payee: Douglas Gray

Line Item: 915552.4
In Budget

Current Budget: $1,565
Remaining Budget Balance: $1,316

2. Discussion on letters received from prisons and institutions requesting the Meditation Book. Wants to send book if requested by name.

2. Motion to approve distribution of request to inmates. (Chris). Seconded by Tim. Voted in favor with 2 in opposition.

a. Discussion: Why doesn’t H&I buy and send to Meditations books to the inmates who have requested them since they have their own budget.

b. We have a line item budget for things that individuals ask for. The requests are coming into the office, not through H&I.

B. Chair – Richard L. – Submitted written & verbal report (see committee and ad-hoc reports)

C. Vice-Chair – Open

D. Treasurer – Laurie R. – submitted written and verbal report (see committee and ad-hoc reports)

As board members be prudent about spending and long term plan on getting costs down and building prudent reserve.
Idea of creating a history of CA book for sales.
Idea contact delegates to be lifeliners of CA
Wants permission to look into opening a CD to see if we can generate a bigger savings on our money. She will report back next month.

E. Secretary – Jennifer M.

F. Director at Large – Tim A. – submitted written & verbal report (see committee and ad-hoc reports)

G. Director at Large – Jay H. – submitted written & verbal report (see committee and ad-hoc reports)

Discussion on Printer and bids received. Lease is up in 2016 so we have some time in making a decision on next steps. Start looking at the new terms in January 2016.

H. Director at Large – Morgan T. – Absent, no report

I.Director at Large – Chris J. – submitted written & verbal report (see committee and ad-hoc reports)

III.Trustee Reports

A. WSO Trustee – Frank P. – Submitted written & verbal report (see committee and ad-hoc reports)

B. WS Trustee – Ira L. – Submitted written and verbal report (see committee and ad-hoc reports)

IV Committee Reports –

Finance: Laurie R. & Linda F. – Nothing to report
Structure & Bylaws: Jennifer M.
Convention: Linda F., Ira L. & Richard L. – Report submitted
Conference: Linda F, Richard & Ira L. – Nothing to report
Unity: Jay H. – Report submitted
Literature, Chips & Formats: Linda F. – Nothing to report
Hospitals & Institutions – Tim A. – Nothing to report

pg 3

H. Public Information: Morgan T. – No report

I. IT.: Linda F. – Nothing to report

J. Archives: Frank – Nothing to report

V. CAWS 2015 – Earl H. – Report submitted and verbal report given.

VI. CAWS 2016 – Chicago –Linda F.

A. Asking for vote on their theme and logo. “Sweet Home Chicago”

• Need waivers to approve Blues Brothers picture and possibly lyrics on back of the shirt. Committee needs to find who owns image and words and get waiver. Ira – don’t approve artwork without releases and permission to use free and research to be done on “Sweet Home Chicago” is it a copyrighted phrase

VII. CAWS 2017 – Seattle– Linda F.

No report

VIII. New Business

Referrals

I. Executive Session

II. Next meeting: April 11, 2015 at 9 a.m.

III. Motion to Adjourn made and seconded, Passed unanimously.

IV. Meeting closed at 2:15 pm by Chair, Richard L., with the “we” version of the Serenity Prayer.

Respectfully Submitted,

Jennifer Molina

WSOB Secretary

pg 4

CAWSO – Director of Operations Report

March 14, 2015

I meet and/or communicate with the WSOB Chair, WSBT Chair, Treasurer, and Paid Bookkeeper daily, weekly and/or when necessary.
I will continue to work with the Archive, Convention, Conference, and LCF committees – via conference calls.
- Archive Committee
  - A Work Day held on March 1^st
  - Next Work Day scheduled for Sunday, March 21^st
  - Working with the Trustee and Chair to get their Guidelines updated with 2014 Conference approved corrections
  - Once this is completed – they will be added to the website and will be in the Delegate Notebook for 2015 Conference
- Conference Committee
  - Conference Call scheduled for Sunday, March 22^nd at 10 am
- LCF Committee –
  - We (Keith and I are working with RR Donnelley and the LCF to make the changes to the book that are able to be changed.) See below
Office Update:
I am working with Jay H on getting bids for a new copy machine (or two) for the office
- We have reached out to 3 vendors
  - Getting prices if we continue to lease
  - Getting prices if we decide to upgrade and purchase the copier
  - Also checking on a color machine that would allow us to produce high quality color copies for brochures, presentations etc.
  - Refer to Jay’s report
Working with Keith to get us registered with Apple as we continue to do research into moving to EBooks for HFC, HFC II, A Quiet Peace and the Newcomer Booklet
Working with Keith to get the corrections done on “A Quiet Peace”
- Some of the corrections the proofreading committee are concerned about – deal with the font they have selected and nothing cannot be done. (i.e. Question Mark and Explanation Mark raised)
- While misspelled words, capitalization, spacing and other corrects are being worked on in a timely manner.
Having the Trustee signed off of the Portuguese pamphlets
- I am working with Shalom in our office to get these pamphlets in the proper format and will print them in the office.
- Once they are finished – the area will be placing an order.
We continue to work with Marius to build our own Registration Form that would be on our Convention Website and our Conference Registration Forms to replace RegOnline…
- Looking into setting up an Authorize.net account
- If we decide to go this direction Our Goal will be to have it available for CAWS 2016 – to launch on Sunday, May 24^th
H & I question – we are receiving letters from prisons and Institutions requesting the Meditation Book. Should we send them if requested by name?
CAWS 2015 Conference – is working to move ahead with our new hotel
- Delegate Mailing is on schedule to be sent at the end of March
- I will begin working to update the RegOnline registration form as soon as these items are secured
CAWS 2015 – Las Vegas – (Snapshot will be in your report on Saturday)

pg 5

Registrations: 373 Revenue: $47,983 (As per Thursday – 3-12-15 10:30 am)
We are working with the committee to take another tack in granting the Sales Tax Exemption
We will be working with Wings, Inc. to transport items to and from Las Vegas
I make a motion to approve the following:
- CR# 32 $249 for Phone App Program – Payee: Douglas Gray – Line Item: 915552.4 – In Budget. Current Budget $1565 – Remaining Budget Balance $ 1316
- More check requests are expected before Saturday…
CAWS 2016 – Chicago –
- I would like to present the CAWS 2016 Logo and Theme for Approval
- I would like to present the artwork for a pre-convention T-Shirt (they are currently collecting bids to have these printed. If the bids come in this next week – I will make an online motion.)
CAWS 2017 – Seattle – No report at this time
CAWS 2018 – Montreal – No report at this time

Respectfully submitted:

Linda L Francisco

Director of Operations

pg 6

World Service Office

Chair Report

March 14 , 2015

I have read and responded to all e-mails to the WSOB Chair and the DOO. Linda and myself have reviewed, answered and forwarded any/ and all mails from the fellowship.
Communicate with my fellow Trustees and WSO Board members
I have weekly Phone conversations with the WSBT Chair
We have a monthly staff meeting with the Office Staff
I Communicate daily via phone, e-mail and in person with the DOO 24/7.
Communicate regularly with the 2015 Convention Chair
Communicate and met with the Treasurer and signed and delivered Checks
Interviewed the New CPA firm with Laurie
Working on e-books with Keith and Linda
Been involved with all translation projects.
Reviewed all office bills and payments (signed all checks)
Communicate with Yves on the New Website.
Continue to Communicate with Russell on the Fulfillment Center
Communicate and meet with our bookkeeper

Submitted by:

Richard L. WSOB Chair

pg 7

MARCH 14, 2015

WORLD SERVICE TRUSTEE REPORT for the WORLD SERVICE

OFFICE BOARD MEETING

Since the last meeting of the WSOB on 2/21/15, I have performed the following:

Participated in all WSBT business in the Sunday, March 8^th Conference telephone call, texts and e-mail as necessary for discussions and voting matters with fellow Trustees. Recently discussed Trademark and Copyright issues, as an example, which need additional work.
Contacted our C.A. Attorney, Bernie Gans, regarding the Chartered Accounts of Scotland, CA issue, at the request of the WSOB and the WSBT. Bernie agreed to suspend all contact until further notice by the Trustees.
Cooperated with the WSOB Chair, Richard L., the DOO, Linda F., and with all necessary Board Members on appropriate issues like the Meditation Book, the EFC, the new Website, the Photocopier opportunity, and the various Convention Committees.
I have been in contact and working with the 2015 Chair, TAL, the TNC, and the Harrah’s Hotel, on continuing negotiations on the Las Vegas Convention, like the 500 room-night increase, with thanks to the WSOB Chair, as well as recent budget discussions.
The 2016 and 2017 Convention continue to be on the radar and I have been in discussions recently with the 2017 Convention Chair regarding the Seattle hotel contract and the Hotel Liaison position.
Have been in in-depth communication with the 2017 WSC Chair, Gary Parker, via phone, e-mail, and text. Am awaiting a new contract for the 2017 WSC for TNC consideration, as of the date of this report.
I continue to learn numerous lessons on the spirituality of service work and am very grateful to have this opportunity.

ILAS,

Ira M. Land, World Service Trustee

Lead Negotiator, Trustee Negotiating Committee

pg 8

WSOB- DAL Report

March 11, 2015

The following are the activities I have performed since our last meeting

On joined the H&I committee and yahoo group.
On Sunday March 1^st, I participated on the phone conference and discussed the different sub-committees work.
On Sunday March 1st worked on the archives committee
Participated in the WSOB online voting
Participated on the Archives online voting

Thank you for letting me be of service

Gratefully,

Tim Andre

pg 9

WSOB –DAL JAY HANNA

Attended WSOB meeting

Leave a Reply Cancel reply