World Service Office Board of Directors Meeting
September 22,1994
Approved Minutes
MEETING was called to order at 7:32 p.m.
SERENITY PRAYER
TRADITION THREE was read by Chuck
CONCEPT THREE was read by Roger
ROLL CALL
- Scott Stevenson, Chairperson
- Barry Goldstein, Treasurer
- K.D. McCann, WSO Manager
- Brian North, WSO Trustee
- Bob Campbell, World Service Trustee
- Lee Arter, Pacific South Regional Trustee
Visitors
- Roger Gray
- Chuck McCollum
QUORUM was determined.
READ MINUTES of August 18, 1994
Motion: To approve minutes as submitted. Seconded. PASSED.
OFFICER’S REPORTS
Chairperson: Scott Stevenson welcomed the new WSO Board members and visitors.
Treasurer: Barry is concerned about the 7th Tradition Donations. Book sales are at the projected amount. Discussion took place on the soft cover edition of the book, and preorders to the Fellowship. Tabled to New Business. Expenses are holding at the same or increasing. We are slowly using up our reserves.
OFFICE REPORT – K.D. McCann
K.D. read her report
Discussion took place on the Sheraton bill payment. Tabled to New Business.
Follow up letters on the Group Registration Cards were discussed as suggested by Bill Z. K.D. will submit letters to the WSOB before distribution. Bob asked that the Trustees be notified before the WSO solicits donations.
Discussion on the “A Guide To The Twelve Steps” pamphlet. The WSO currently has less than 100 in stock. The new 12 Point Literature Approval Process was reviewed. K.D. will contact Bob Quanz, Chips, Literature and Format Committee Chairperson for clarification as well as
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additional feedback and will report back at the next meeting. Bob C. will informally poll the Trustees as to it’s status. Tabled until the 10/13/94 WSO Board meeting.
BREAK 8:45
OLD BUSINESS
Copier – A memo was distributed and read from K.D. regarding the status of the copier.
Motion: To purchase Toshiba 4550 Copier subject to approval of financing. Seconded. PASSED.
Motion: To use the $2,500 down, 36 month lease financing option. Seconded. PASSED.
It is the opinion of the Treasurer that the $2,500 should come out of the WSO Reserve account. All contracts will be signed by two officers. Barry will contact the copier company to try and get an additional discount/price reduction.
Hazelden issue – Addressed in Office Report.
New Accountant issue was discussed. Bids will be obtained. We will be notifying our current CPA that this account will be put out for bid, and that he is welcome to bid.
Trustee Honey Do List was reviewed and read as follows:
- On the Book Sales Report, Winnipeg is listed incorrectly – Please put Canadian sales in Pacific North or Atlantic North. K.D. will make correction on Data Base.
- Starter Kits: Arkansas is not in Atlantic North. Starter Kit requests need to go to Trustee of Region more frequently/regularly. (Please not many of the cities/states are in the wrong region). K.D. will make corrections to Data Base. K.D. will also send out listings more frequently. “The Staff has been advised.”
- What are 1. Last Years and 2. Year to Date Canadian Royalties. A report will be submitted with the next Trustee Mailing.
- Please see notes on letter about French Translation. Much discussion took place on the French Translation project. A revised letter will be sent to Canada.
- As Trustees respond to Traditions questions… these would be good (to reach many) through the NewsGram. Submitted letters will be published in upcoming issues of The NewsGram.
- (#1 New Business) WSO to get 3 bids (additional) for translation and printing of French version of Hope Faith & Courage ASAP. The WSO Staff has already begun obtaining bids for the Translation project.
- WSO Board to assemble bids from various hotels – from which the negotiating committee will choose. Much discussion took place. Bob and Lee will contact persons involved in the Hotel bidding process and committee will report back
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NEW BUSINESS
-Office Manager’s review.
-Discussion on investing funds into federally insured money market accounts. The WSO will obtain information including rates and company portfolio.
-Vacant WSO Board positions were temporarily filled:
Barry will be acting Vice-Chairperson K.D. will be acting Secretary.
-Goal Setting was discussed Translation project.
Office Manual
NewsGram dates will be changed as follows. This will allow the NewsGram to be published in advance of each quarter.
December 1 – 1st Quarter March 1 – 2nd Quarter June 1 – 3rd Quarter September 1 – 4th Quarter
A 7th Tradition theme was discussed for the NewsGram.
World Service Manual publication .
-Open Board positions were discussed. The WSOB will attempt to have new candidates by the October 28, 1994 Board of Trustees Meeting.
-Soft cover books were discussed. The projected arrival date is October 10.
Motion: To begin distributing new orders forms with soft cover books. Seconded. PASSED.
-Discussion took place on the Sheraton Bill. It is in excess of $10,000. Bill will be paid within 30 days.
-WSC Reserves. Tabled until next meeting.
MEETING ADJOURNED at 11:10 pm.
KDM/kdm
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