World Service Office Board of Directors Meeting
June 9, 1994
Approved Minutes
MEETING was called to order at 7:20p.m.
SERENITY PRAYER
TRADITION NINE was read by Scott Stevenson
CONCEPT NINE was read by Scott Miller ROLL CALL
- Brian North, Chairperson
- Jerry Lischke, Vice-Chair/Acting Secretary
- Barry Goldstein, Treasurer
- Bill Zimmerman, Director/WSO Trustee
- Scott Stevenson, Director
- K.D. McCann, Office Manager
- Lee Arter, Pacific South Regional Trustee
- Dennis Garvey, WSC Finance Committee Chairperson
- Kevin Murphy, WSO PI Chairperson
- Scott Miller, Visitor
- Beth S., Visitor
READ MINUTES of May 12, 1994
Motion: To approve minutes as corrected. Seconded. PASSED.
COMMITTEE REPORTS
FINANCE – Dennis Garvey
Dennis requested the WSO implement a list of book sales by Area for the 1994 WSC. Also requested H&l Book sales by Area. Discussion regarding actual Area Pricing (Some Areas are selling books under list price – some selling at list} of Storybooks. Discussion tabled to new business.
CONFERENCE – Lee Arter
Lee reported the contract with the Sheraton LAX expires after this year’s Conference. The committee is checking out new hotels. Discussion regarding scheduling at Conference, suggestion to have a speaker meeting on Wednesday night and a general sharing session Wednesday morning.
STRUCTURES & BY LAWS – Brian North
Brian reported that the new 1994 edition of the World Service Manual was complete and being distributed.
PUBLIC INFORMATION – Kevin Murphy
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Kevin reported that L.A.C.A. received National Association of Alcohol and Drug Abuse Counselors (NAADAC) convention information. Booth at convention costs $750.00 for a full weekend and includes two registrations. Discussion. Very important convention to professionals. We can sell books and distribute literature to Drug Abuse Counselors. Decision tabled to new business.
HOSPITALS & INSTITUTIONS – Lee Arter
Lee reported on the H&l meeting held in Cleveland with 30 plus in attendance. H&l wants to hold a workshop in Utah, and at all future CAWS Conventions. Discussion regarding benefits of H&l workshops. H&l to contact WSC Convention Committee.
CONVENTION – Not present/no report
UNITY/OUTREACH – Lee Arter
Lee reported there would be a Love and Service Seminar in Los Angeles on July 23,1994. Needs Trustee to speak.
BREAK – 8:15
TRUSTEE REPORT – Bill Zimmerman
Bill reviewed the Trustee to do list. It is as follows:
Honey Do List from the May 1994 Board of Trustees Meeting
- Ask for a copy of our file from Bernie Ganz. This is to have no attorney time… just a copy of our file. Also, ask them to change the contact person from Jack Perry to the WSO.
- For the next printing of the book, make the change to reflect that our pamphlets are available in Spanish and French.
- Give a literature release form to Bob Campbell (For review and revision)
- Contact Donnelley and N.A. and inquire about the how to’s of printing and fulfillment for French Translation and/or printing.
- Make 200 H&l books available for P.l. Press release. Implement a form letter to go out with or after the book giving information about C.A. and the book. This letter should also have a suggestion in it that the reader for the book pass it on when they are done.
- The Infoline’s printed to be verified each quarter.
- Provide a copy of K.D.’s job description for the next Trustee meeting.
- Print the 12 step piece now.
- Forward any feedback about literature to the literature committee.
- Make a recommendation on how to get french translation done. Montreal is sending their research.
- Get copy of expense policy from Craig Harris.
- Ask that convention contracts be made out to CAWSO, Inc, A California Corporation (Jim Scott and Convention)
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OFFICE/FINANCE REPORT – K.D. McCann K.D. read her report.
Delegate mailing went out 6/8/94. Office search continues. Broker exclusive agreement was approved. Possible new CPA will be asked to send resume re: his qualifications. Barry and Scott to review. Discussion regarding Franchise Tax Board problem. CPA to follow up. K.D. to work on listing. Discussion took place on office manager request for Mailing House bid.
Motion: To make Advance Mailing House pending format bid receipt and acceptance by WSOB, mailers of Press release. Seconded. PASSED.
Discussion of using a Broker to find WSO Office space.
Motion: To obtain broker for office search to be brought by Office Manager to the WSOB. Seconded. PASSED.
Motion: Recycle old pamphlets. Seconded. PASSED.
Discussion took place regarding the new prices for the 12 & 12 Banners.
Motion: To purchase 50 sets (100 banners) of 12 & 12 at $25.00 each, totaling $2,500.00. Seconded. PASSED.
K.D. informed the WSOB that our shipping clerk, David, submitted his resignation effective 6/17/94. Discussion took place regarding starting wages for a new clerk. Also regarding Office Assistant position’s salary which is currently $7.00 per hour. Tabled to closed Board meeting.
K.D. informed the Board that there were still Areas that were not registered for the Conference. She will be following up with phone calls.
It was determined that t\he broken fax machine was not worth repairing.
Motion: To purchase a fax machine not to exceed $300.00 Seconded. PASSED.
Honey Do List. Completed except for the corrections on the Cash Flow Statement format. K.D. will complete with Barry.
OLD BUSINESS
None
NEW BUSINESS
Motion: To accept WSO P.L Chair’s recommendation to rent a booth at the NAADAC
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convention for $750.00. Seconded. PASSED.
Discussion took place regarding K.D.’s attending the convention to coordinate the booth volunteers. Future year’s at convention to be part of P.l. Conference Committee budget was requested.
Scott S. was nominated for Corporate Secretary. Vote was unanimous (One abstention- Scott). K.D. will get new signature cards for addition to bank account signatures.
MEETING ADJOURNED at 10:40
jKL/kdm
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