World Service Office Board of Directors Meeting
May 12, 1994
Approved Minutes
MEETING was called to order at 7:40p.m.
SERENITY PRAYER
TRADITION EIGHT was read by Jerry L.
CONCEPT EIGHT was read by Scott S.
ROLL CALL
- Brian N., Chairperson
- Jerry L., Vice-Chair/Acting Secretary
- Barry G., Treasurer
- Bill Z., Director/WSO Trustee
- K.D. McCann, Office Manager
- Bob C., World Service Trustee
- Scott S., Visitor/WSC Finance Committee Vice-Chairperson
READ MINUTES of April 14, 1994 – Jerry L.
DISCUSSION on WSOB Minute content and organization. Remove “See Attached” and do no refer to Financial and Honey Do reports on minutes. This is to avoid confusion on duplicate minutes with no attachments.
Motion: To approve minutes as amended. Seconded. Passed.
COMMITTEE REPORTS
PUBLIC INFORMATION – Kevin M. – Not Present/No Report
H&l – Not present/No report
FINANCE – Dennis G. – Not present/No report
CONFERENCE – Not present/No report
STRUCTURES & BY LAWS – Brian N. – No report
CONVENTION – Not present/No report
LITERATURE, CHIPS & FORMATS – Not present/No report
OFFiCE/FINANCE REPORT – K.D. McCann
K.D. read her report.
Motion. The WSO Board approve the suggested speaker tape pricing $5.00 single tape, $7.50/set of two, and $15.00/set of four. Prices include shipping and handling for individual orders (tapes only). Seconded. PASSED.
DISCUSSION took place regarding moving the WSO to another location. The WSOB looked
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at space across the street 35% larger. It was determined that the WSO may need additional space. K.D. will continue to look for comparative office prior to negotiations, and will report back at the June 14th meeting.
DISCUSSION took place on Group Registration Cards and database needs for the office. Bill and Scott to assist K.D.
PRESS LAUNCH. Still searching (obtaining bids) for a mailing house to perform process. May cost more due to the specific cover letters needed in various parts of the country. Goal is to have launch initiated before the Cleveland convention.
SOFT cover book pricing was discussed.
Motion: Soft cover books are to have a iist/suggested retail price of $9.95. AH discount policies will be carried over from Hard cover. Discount schedule applies to any mix of soft and/or hard cover books. Seconded. PASSED.
DISCUSSION took place regarding the “We’re Here and We’re Free” Trademark registration. K.D. to contact Bernie Gans for verification of ail logos, and for Trademark application for the new slogan.
SAN GABRIEL/POMONA VALLEY request for approval of t-shirt printing emulating the cover of the Storybook was reviewed. Areas have authority to use all C.A. Trademarks in their activities.
CONVERSATION regarding the signature copies of the book held at R.R. Donnelley.
- D. to order covers and dye for 5000 hard cover, without binding,
- Waiting for Trustee resolution of outstanding issues,
- Probable receipt of new hard cover books by June 7, 1994,
- Soft cover books in process, art work and materials are being ordered, binding pending decision of WSBT.
- Continued discussion on 5/15. Ordering 5/15/94
- Soft Cover Inside covers will have dedication in front, “Tips” on back.
- Sold 12,500 books to date.
REGARDING the book sent to Benecia free of charge. The WSOB took up collection of $38.00 to reimburse the Fellowship for this and any future books. CAWSO won’t be donating books to individuals.
DISCUSSION took place regarding the distribution of NewsGrams. Approximately 3000 are distributed through orders. One copy will be sent with each order, and also to C.A. Conventions.
MOTION: increase NewsGram printing up to 10f000 copies per quarter at the discretion of the Office Manager. Seconded. PASSED.
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DISCUSSION took place regarding K.D.’s monitor.
MOTION: K.D. to purchase computer monitor not to exceed $300.00. Seconded. PASSED.
DISCUSSION took place regarding the moving of book costs to Reserve. Initial transfer included only April Sales – not receipts. Treasurer concurs.
EQUIPMENT repairs. Julie’s (new) computer to be sent to Pasadena Computers where purchased on warranty. Fax to be sent with Bob C. for repair/estimate.
MOTION: To purchase WinFax Pro software not to exceed $75.00. Seconded. PASSED.
HONEY DO/FINANCE. Question regarding format of Receipts and Disbursements. Somewhat confusing. Format to be changed to Cash disbursed/Transferred (Schedule A), and Cash Received/Transferred (Schedule B). Ail funds received deposited into Trust account. Funds are then transferred to either Operating or Reserve accounts.
OLD BUSINESS
NONE
NEW BUSINESS
ESTABLISHMENT of Conference Reserves. Reserves to include Conference Mandate reserves and Prudent Reserves. Referred to Finance Committee: Reserves Policy.
MOTION: Cleveland Convention proceeds to be deposited into Conference Reserve. Seconded. PASSED.
DISCUSSION of new WSOB member – Referred to Trustees.
MEETING ADJOURNED at 10:40
JKL/kdm
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