Dec 7, 1988 – WSOB Minutes

COCAINE ANONYMOUS WORLD SERVICE OFFICE
Minutes of Board Meeting
December 7, 1988

In Attendance

• Helene H.
• Tony C.
• Steve P.
• Ray G.
• Margie G.
• Susie S.
• Reggie L.
• Lisa C.
• Bob C.
• David C.

Meeting was opened with the Serenity Prayer.

Reggie L. read the 8th Tradition

Minutes from the November 10, 1988 meeting were ready by Lisa C.

Motion: To accept the minutes as read. Seconded and passed.

TREASURERS REPORT – Bob C.

Income
Chips and Literature – $13,103.15
Donations – 3,709.65
Total $17,839.50

Expenses – November 1 thru December 7, 1988
Total to date – $24,856.29

Bank Accounts
Operating Account – 44,091.03
Trust Account – $6,555.80

Expenses consist of catch up on past months. All expenses are paid. Money was loaned to LA GSO to help pay the salary of the office employee, Tom H.   Rent for December will have to be paid and the deposit will be refunded after the office has moved. A ledger card system is going to be set up for accounts payable.

Motion: To give Bob C. a budget not to exceed $400.00 to set up a ledger system.

Seconded and passed. Bob will coordinate with the accountant, Barry, on December 16th, to set up the system. Bob C. is also working on implementing a purchase order system. This system will eventually be handled by David C. This expense is expected to be minimal.

COMMITTEE REPORTS

CONNECTION – Susie S.

Susie is already collecting articles for the next edition. The nex edition should be ready by mid January. Sales are a little

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CONNECTIONS – Continued

slow. A letter to the delegates will be sent out in the mail by the end of December concerning the Connection. The theme for the next is “To the Newcomer”.

NEWSGRAM – Margie G.

Newsgram will be ready for approval after Christmas. The paper quality is going to be down-graded to save on expenses. A story is going to be done on the “Dance around the World”.  Information is needed on upcoming events. Graphics are needed. Newsgram will be sent to Fenn P. for review and to Tony C. to distribute to the board members. Thanks to Margie for a wonderful job.

PUBLIC INFORMATION – Steve P.

P.I. met last month in San Diego. Letters in response to the Ann Landers column were answered. The 30 second video “Cocaine Shatters Lives” will cost $650.00 to produce. A check for $450.00 is needed for the down payment. PSA’s are coming along great. The letters for answering inquiries are ready. The letters were submitted to the board for review. More assistance in the future is needed from board members in answering inquiries that come in.

CHIPS AND LITERATURE –  Reggie L.

They ran into problems with the fonts. Bookman fonts will be used. The original Jan. 1st deadline will not be met. The new targeted deadline for the literature to be don is Jan. 31st. the Literature Committee will have a letter ready to go out to the fellowship in regards to the new deadline.

OLD BUSINESS

A) The deposit and security has been paid on the new office. the new location will be 3740 Overland Avenue, Suite G, Los Angeles. CA 90034. The rent is $1,350.00 per month, payable on the 15th of each month. The lease has been signed and is in our possession.

B) The next board meeting is December 22nd, at the new location.

C) The phone number will be the same as the old number. The mailing address will be the same.

D) Volunteers are still needed. Board members are to make a pitch in meetings about the needed support.

E) The corrected V-Loks of the starter kit letter were received from Jack P. The letter will go to print and be ready for use immediately.

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OLD BUSINESS – Continued

F) Letter from attorney was received in reference to the registration of the CA block letters. Registration was filed Sept. 27, 1988. Certificate of Registration should be received within 3 months of the filing date.

G) The proposal received from Dr. Barron fro release fo the Cocaine Anonymous name was rejected by CA attorneys. They sent a new release to be signed. Also we are asking to be reimbursed for lawyer’s fees.

NEW BUSINESS

A) A letter was received from an attorney in reference to an incident with Jonathan Friedman, a purveyor of 12 Step Items. The letter is asking for a public apology in a letter form to be sent out to all GSR’s. The letter will be sent to Jack P. for immediate reply.

B) Things to be considered for the new office are:

• Phone systems – Bob C. is looking into prices on a new system.
• Furniture
• keys
• Who is going to help with the moving.

C) Ray G. expressed the concerns of the Trustees in reference to the way the WSO is being run. Concerns were in reference to Chips and Literature orders, check bouncing, new check writing policy. The Trustees came up with a list of 17 suggestions. These suggestions are to be implemented within 60 days, 12/17/88, to 2/17/28. The 17 suggestions are:

1. Check list of priorities. Example: 1 year calendar marked with all filings, meeting dates (WSO), bills to be paid out, orders to be made, etc.
2. WSO to meet every 2 weeks not twice a month.
3. Utilize computer more.
4. List of office priorities. Example: Chips and Lit. inventory.
5. New office space.
6. Business plan for the future – 1 year, 3 year, and 5 year plan and progressed.
7. Administrative office manager – part of business plan as a new office employee or develop existing office employee.
8. WSO Director’s job titles – not just job titles as they are, but what each job is and what needs to be done.
9. Develop WSO Board into a working unit.
10. WSO Board to get away for a weekend together for work, rest, and fun. This will help to become a unit.
11. Develop a Director of Volunteers to find and work with volunteers for the office.

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NEW BUSINESS – Continued

12. Business Administrator – could be a volunteer.
13. Volunteers also a part of Business plan so they can see an end, a sense of measurement, progress and changes.
14. New office space – also important for volunteers.
15. Combine two part-time employees into one more full-time employee with office skills.
16. Copies of invoices to be paid to go to chairperson and the vice-chair-person to double check payment at WSO meeting.
17. Obtain a CD for excess funds.

D) Helene is the new WSO Trustee.

E) A bill was received for the lawyer of $1,000.00. This is to cover a suit with Chemical Abuse After Care, as he is using the letters CA in his business name.

F) Commitments need to be kept at the local levels if one is made.

G) 70-30 plan letter needs to be taken care of.

H) Newsgram needs to be sent to areas not just to the delegates.

Meeting adjourned at 10:10 p.m. with the Lord’s Prayer.

Thank you for letting me be of service.

Lisa C.

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