April 14, 1988 – WSOB Minutes

COCAINE ANONYMOUS WORLD SERVICE OFFICE
MINUTES OF BOARD MEETING
APRIL 14, 1988

In attendance:

Helene H., Sara C., Steve P., Bob C., Cory A., Ray G., Rusty F.

The meeting was called to order with serenity prayer at 7:30pm. Rusty read long version of Tradition 10.

Sara C., read minutes of board meeting of March 31st.

Motion: To accept minutes as read. Seconded and carried.

Committee Reports:

**Newsgram & Intergroup – Not present/no reports.

**Connection: Susie

• Flyers have been sent out and more to be sent out. Other letters are in draft form to inform people that donated money how many Connections they will be receiving and approximately when.
• Decided that they will receive (1) Connection per dollar donated.
• Hoping for first issue to be ready for July Convention.

**Office/Chips & Literature: Cory

• Cory working on giving a quarterly report of chip & literature sales.
• Steve P., to work with Cory on starting an inventory system. Person that bags chips & literature should be the one to fill out paper work.
• Phone listing change discussed and decided to be left as it is.
• Please do not call Cory and ask her to place your calls for you!!!
• Cory is to be entitled to (10) ten sick days per year. If these days are not used at end of year (by December 15th), she will be paid for days not taken. If sick (within next two weeks) after that she will loose days pay.
• Cory is entitled to (1) one week paid vacation.

Holidays:

• New Years Day
• Christmas Day
• July 4th
• Memorial Day
• Labor Day
• Thanksgiving Day
• Day after Thanksgiving
• (1) One Floating Holiday
• Half Day before Christmas & New Years if falls on weekday.

Motion: To accept the above. Seconded and carried.

• Bumper Stickers: Discussed & decided not to purchase or saler stickers.
• CA Round Stickers: Bob C., to ask Bob G. where he ordered logo stickers.

**Treasury Report: Bob C.

• Correction of minutes: Linda turned over check books today 4-14-88.
• Linda has turned over all treasury information, etc., to Bob.
• Linda is going to help Bob C., with computer operation via phone.
• Bob is to close out old accounts.
• Cannot locate old trust account check book.

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• Deposit in trust account: $5,255.22 Payables: 4,585.42
• Operating account: Balance $1,784.75 as of 3/31 (missing checks).
• Bob C. to call and find out amount of Windell’s check.
• Bob C. to set up ledger system for each vendor listing debits/credits.
• Expenses due: $1,772.22
• Bob suggested that we transfer $1,800 from trust to operating account.
• Bob C., discussed signatories on account: All board members are to sign on account. Cory is to be put as signatory on account. Bob C., and Cory as to go to bank with signature cards and add on attachment.

Bob C., discussed concerns:

Worker’s Compensation, federal & state taxes, etc.

Solicitation of funds: Ray interacted, handed out draft of 70/30 plan that is to be approved and sent out to fellowship by Conference. Chicago will vote on donation 4/24.

Trustee expense bills to be paid by next board meeting of April 28.

Old Business:

1. Job descriptions: Must be handed in by the 28th. Job descriptions are to be updated by conference. Board will take time out in meeting to update job descriptions.
2. Helene & Steve are working on filing papers and will follow through.
3. Fire proof cabinet – Bob C., will be checking into used equipment.
4. Helen to go through minutes and compile list for Sara to type.
5. Meeting Here & Podium Signs – Discussion:

Motion/Bob C.: That we keep cost of signs the same ($7.50)

Withdrew motion

Motion/Bob C.: That we charge $6.00. Motion not seconded.

Motion/Steve P: That we sell “Meeting Here” signs for $7.50 and review cost at later date if price changes. Seconded and carried.

Podium cost to stay the same.

6. Fact file – Bob C., spoke to Bob G., he cannot come back here to help but will talk to Bob C., regarding P&I issues. Fact file is finished and waiting to be condensed. Bob C. passed onto Ray (to send to Jennifer) public information request from east coast.
7. Ray spoke to Jennifer regarding mail list used for Santa Barbara Quovadis function. She suggested that we send out letter informing fellowship that our mailing list got into someone else’s hands and. that they should send letter requesting to be taken off list.
8. Liability Insurance – Cory to call Greg/Chicago regarding this.
9. Newsgram waiting for minutes for latest issue. Cory to send.
10. Cory to send more flyers regarding Connection to all delegates.
11. Newsgram – we should send out more copies. Motion: to print 5,000 next printing. Seconded and carried.
12. Santa Barbara CA – Quovadis function. Someone to check out if in fact it is a quovadis function.????
13. Helene and Steve are handling filing Non-Profit Status and Federal Tax I.D., then State Board of Equalization. Helene to call Mitch regarding filings.
14. Rusty is no longer involved with board.

ADJOURNED MEETING AT 9:45 PM

Next board meeting is May 12th.

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