COCAINE ANONYMOUS WORLD SERVICE, INC.
MINUTES OF BOARD MEETING OF APRIL 30, 1987
ATTENDEES
- Coco
- Helene H.
- Linda H.
- Reggie L.
- Mike L.
- Jim B.
- Penny
- Corie
- Steve P.
The meeting was called to order by Coco at 7:35 PM with the Serenity Prayer.
The long form of the second tradition was read.
Helene read the minutes of April 23, 1987. Motion: To accept minutes as read with 2 correction (1st- Line K should read non-profit status papers, 2nd- add P.I. to //7 pg. 4). Minutes seconded and carried.
OFFICE EMPLOYEE
Corie – presented to board as a candidate for employment. Presented a resume. Hours would be from 11am – 5pm, 5 days weekly. Salary $6/hr 30 hours per week.
TREASURER’S REPORT – Linda H.
Present balance $5026.07
Linda spoke with CPA-Ken L. and has received copies of all papers given to him by previous treasurer. All forms for 1985-86 were filed. Next filings are due June 30, 1987. Discussed calculations of Employee salary – calculations were adjusted and now correct. In order to avoid penalties withholding taxes were paid today as follows:
Federal – $452.80
State-EDD-$146.40
Computer: Contains word processing software. Maintenance agreement for 18 months would cost $513. postpone payment for next meeting.
Court Stenographer from conference – Statement received for $2500 (Approx). Linda will speak with them to try to arrange payment since we are low on funds at this time.
Linda will obtain non-proft status papers since receipt of Articles of Incorporation have been received.
Proposed Budget moved to May 7, 1987.
Credit Applications: Southland Paper & Culver City Office Supplies. It was agreed that the credit limit at both places should be for $150. Michael L, will check into the Price Club and see where nearest one is to office as well as comparison of prices.
Linda will check into sales tax issue with State Board of Equalization with regard to Chips and Literature.
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COMMITTEE REPORTS
PUBLIC INFORMATION – No report, postponed to 5/7/87 to deliver report in writing only.
GROUP COMMUNICATION – Jim B. (San Gabriel)
Statement of purpose given. 1st letter of introduction to go out with the Newsletter.
NEWSLETTER – STEVE P.
Projected date of Newsletter availability is May 14, 1987. Might not be out until the 28th. The format for this Newsletter was shown to the board. There was much appreciation expressed for the hard work this committee has put into this project.
OLD BUSINESS
A) 23 Questions – Will be input into computer and then printed for distribution to fellowship.
B) Mike L.- UPS – scheduled meeting May 6 at WSO. Will need a check for $500 to open account (for deposit).
C) Insurance – Needs estimates of cost replacement for furniture, copier computer, postage machine, etc.. The insurance company will come to the office for inspection. Worker’s Compensation Insurance – Helene called State Compensation and and application will be sent to the office. They do not quote via phone.
D) Chips – Dyes and molds are not owned by the WSO. New mold could cost up to $3000. Continue footwork in securing more information regarding new manufacturers. Follow thru with trademark of chips. if we do own the trademark, can we force them to sell us the molds? Can we be sued if we decide to have new molds made? Mike L. will check with Richard regarding the trademark.
E) CPA report to be completed by May 1, 1987.
F) Metal Chips – Letter should be requested from San Francisco as to what they would like us to do regarding the dyes. Area service group recognizes they own the dyes and they are taking it upon themselves to make the necessary changes on the logo. As per the conference, the dyes were to be sent to WSO for use and WSO would absorb the cost for changing the logo which would be approximately $250 per logo.
G) Check with Ray regarding letter to fellowship – If not done at time of Newsletter, WSO should consider sending a letter. Reggie will follow-up on sending this letter and audit as well as the trustees minutes.
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NEW BUSINESS
A) All directors asked to serve only on W.S. Board with no other committxnents per the Board of Trustees, Linda requested a letter from the Board of Trustees for clarification as there was much confusion and conflict with this request.
B) Directors to each have a key to the office,
C) Linda asked that this office be made aware of all possible expenditures in order to produce a projected budget, i.e. attorney fees, accountant fees, trustee expenses, Linda also asked if the trustees would request audits of books on an annual or bi-annual basis.
D) Trustees forming a new Corporation. Ray to meet with Mitch Sperling. Suggest Trustees initiate a new Corporation instead of taking over present corporation. Serious tax and legal implications involved. Reggie suggests that Linda sit down with Ray and himself to inform them of all implications that are involved.
E) Linda suggested that should anyone from the Board of Directors be removed from their office, that it lie in the hands of the Trustees only.
F) Mike L. – Asked if a trustee will be present at all WSO Board meetings. He suggested that an informed Trustee be present at each meeting and that any policy being handed down, be done so by the Board of Trustees as a whole. He also asked that ie; if he says no to giving up his committments (per paragraph A-new business), what would happen? Could current chairperson remove him from his position or would it be a “Board Decision”? This discussion was tabled to meeting of May 14 per motion by Linda. Motion seconded and carried.
G) Linda asked if the business meeting and conference were one in the same and if so, who is responsible for costs? Coco suggested that a list of questions such as these be presented to the Trustees, however, Linda was advised that the WSO is responsible for the costs pertaining to the conference.
Motion to Adjourn -10:45PM Meeting was adjourned with the Serenity Prayer Next meeting of Board only May 7, 1987 at 6:30 PM
Thank you for letting me be of service
Helene Heurtin