Minutes
20200411 WSBT Conference Call
April 11, 2020 – 8:00 am PDT
London, 3:00 pm
Eastern, 11:00 am
Central, 10:00 am
Mountain, 9:00 am
Pacific, 8:00 am
GO TO MEETING DETAILS:
20200411 WSBT Conference Call
Sat, Apr 11, 2020 8:00 AM – 11:00 AM (PDT)
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8:00 am April 11, 2020-Moment of silence followed by the “We” version of the Serenity Prayer
Roll Call:
- Yvette Holman – WST yes
- Jason Laurence – TAL1 / MERT yes
- Vanessa Matthews Jackson – TAL2
- Kevin Murphy – WSOT yes
- Chris Redd – ASRT
- Sarah Taylor – ERT yes
- Kerry Wesley – SWRT yes
- Clay Plummer – MWRT / WSBT Assistant Secretary yes
- Tom Phelan – PSRT / WSBT Secretary yes
- George Mooney – ANRT / WSBT Vice Chair yes
- Wade Staples – PNRT / WSBT Chair yes
Reading of Twelve Traditions read by Tom
Tradition 6 & Discuss Yvette read long-form of Tradition six and discussed. No endorsed any other association.
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- Concept Seven & Discuss Sarah read the concept. And discussed the gravity of the current situation and the authority granted through the manual to the trustee board in order to oversee the affairs of the organization. Discussed the power of the purse.
- Chair’s Remarks, Wade thank You All. Recent Updates from call with Randy. Discussed the volume of work on the overall agenda. Keep Vanessa in our prayers, she is getting worse.
OLD BUSINESS ITEMS:
- 2019-08 World Area Contacts Document Follow-Up (Wade) [Wade tasked at Dec 2019 Quarterly to update it after Q1 2020 and send out to all Trustees after quarterly] Who will do this going forward? Each regional trustee to create a summary of area contacts using the template Jason uploaded into today’s call folder on Groups.io.
- Archiving WSBT Minutes (Addressed already & addressed with WSC Archive Committee Chair) – Wade updated on the progress of WSBT minutes and Archives process. Tom and Wade to get together virtually and work on this. Carry Over from 200411
- Trustee Orientation Documents (Wade) Still need to complete this business before our August conference quarterly but we will do this online – or through alternate ‘projects’ stream using groups.io, then subsequent motion. Will be dealt with online. Wade will update the document. Jason asked if these documents would be made available to the fellowship at large. Also brought up including the revised/updated on-line business process. Carry Over from 200411
–Motion to make the on- line business procedures (section on motions from the WSBT email guidelines) from the Orientation documents available for fellowship use. Unanimously approved. Wade to send to Jeannette. Tom to create section in WSBT Admin/Orientation on Groups.io.
- 12 Concepts Inventory Pamphlet (LCF Approval Process Point 7) (Clay) This will be reviewed on our conference call.
–Motion to refer this back to LCF, seconded. Passed unanimously.
Discussion took place with respect to reviewing the Step Companion Guide.
–Motion to have WSBT review the book using LCF review process/form and Clay will correlate review points into a document for the WSBT to review. Friendly amendment to extend the review period from June 22 to July 22. Passed unanimously
–Motion to review the preface, May 3, 2020 :first two sections June 14, 2020 and sections 3, 4 July 12., 2020 seconded. (10 am- 1 pm PDT). Passed unanimously.
…Moment of silence for our sister Vanessa…
- DAL for conventions & conferences follow-up. Sarah asked about progress with filling this position. Chair will follow up with WSOB chair on status of filling this position. Carry Over
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from Q1 WSOB chair indicated that an advert would be included in the delegate mailing and the Q2 Newsgram
- WSBT Long-Term Planning Item (Jason)
Empowering Regions no action at this point Carry Over from 200411
–Motion to remove 2019-5d, to review findings of PI survey, from C.A. LTP and WSBT LTP charts. Passed unanimously.
–Motion to remove 2019-24, for holding conferences in alternate locations, from C.A. LTP chart; stay on WSBT LTP chart. Passed unanimously
–Motion to remove from 2019-28 from C.A. LTP chart; remain on WSBT LTP chart. Passed unanimously
- Office Restructuring and DOO Succession Plan [Jason] Carry Over from 200411
- Office Procedures Manual Review –top to bottom review is in process by office. Further discussion to take place after everybody (WSBT) has a chance to review. WSBT item to revisit if the need arises
- Archiving Literature this item has been shifted to WSBT LTP projects chart.
NEW BUSINESS ITEMS:
- Current Online Business Review (Correspondences Review) (Clay/Wade) What responses are currently outstanding and who is assigned? Item 2020 Q1-6. Follow up to original inquiry, original response Kevin.; follow up assigned to Kevin. Item 2020 Q1-7, response assigned to George. 2020 Q2-1 PI press release….
- Interim WSBT approval of WSC Committee items and Area Petitions
–Motion to ask WSC committees to make their submissions in accordance with normal SR-14 timeline and the WSBT will review those requests for urgency or to determine if they can be held over until the next conference, to include area petitions. Passed unanimously. Note-Sarah to contact Conference committee chair prior to trustees communicating to each committee.
- WSCPI press release template-
–Motion that WSBT will not be carrying out a review, at this time, of the WSC PI committee press release template and the WSBT will inform the committee that this and any other such documents have to go through the process In accordance with the standing rules,,including SR-14 and SR-21. Jason will prepare response to 2020 Q2 1 inquiry (re: PI press release template).
- Review a process for setting up a separate workstream for correspondence. Carry Over
from 200411
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WSBT REFERRALS
WSBT 2019-2 Referral forwarded from S&B – S&B number is 2017-15
Referral Subject (summarize please): To develop a process to change Article 10 of Conference Charter, one of the 12 Steps or 12 Traditions 15 (Jason/Kevin)
WSBT 2019-3 Referral forwarded from S&B – S&B number is 2018-13 Referral Subject (summarize please): To develop a process to change Article 10 of Conference Charter, one of the 12 Steps or 12 Traditions and clarification of ¾ of the groups. (Jason/Kevin)
WSBT 2019-4 from Susan B. OSA (In-Conference)
There was information in your opening report about seeing to it that our trademarks are up to date and used properly. I respectfully ask that the WSBT make sure that the block letters C.A. are used with the periods in all your forms, minutes and reports. We depend on and look to you for guidance and consistency. Thank you for your consideration!
Approved Response:
Dear Susan,
First of all, thank you for your enquiry. The World Service Board of Trustees (WSBT) will take every precautionary measure to proofread and ensure proper usage of C.A. on our Opening and Closing Reports, Board forms, minutes, and Trustee Reports. We are not at liberty to make any changes to our “fellowship’s correspondence” that are emailed to the WSBT@ca.org. The correspondence and WSBT response will be included in our “Summary of WSBT Quarterly Minutes” that is sent out by our World Service Office (WSO) in the Delegate’s mailing.
Sincerely,
World Service Board of Trustees, Cocaine Anonymous
- Dates and Times for Conference Calls and Quarterlies (Wade):
Q2 2020: Saturday, May 16th 8AM to Noon PDT Sunday, May 17th 8AM-11AM / Noon – 4PM PDT, Monday May 18th 8AM-11AM / Noon – 4PM PDT
Conference Call: Sunday, July 19th, 2020 @ 9AM PDT
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Q3 2019: Tuesday, September 1 (6 PM Dinner) to Friday, September 4th, 2020 at noon. [TBC]
Q4 2019: TBD.
12:03 pm April 11, 2020-Motion to close – Serenity Prayer
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