World Service Office Board of Directors Meeting
May 16, 1996
Proposed Minutes
MEETING was called to order at 7:22 PM
SERENITY PRAYER led by Scott
TRADITION THREE was read by Ed G.
CONCEPT THREE was read by JeffS.
ROLL CALL
Scott Stevenson, Chairperson
Jeff Schachter, Vice Chair
Ed Godfrey, Treasurer
Chuck McCollum, Secretary
K.D. Zager, WSO Director of Operations
Brian North, WSO Trustee
QUORUM was met
Motion:To approve minutes of May 9, 1996. Seconded. PASSED.
OFFICER’S REPORTS
Chairperson: Scott has completed the Financial Analysis. Has forwarded it to the CAWSC Finance Committee; and, thanks to them and others, corrections will be made. It will be given to the Director of Operations to distribution in the mailing and at the convention. • Salary Survey is still in progress. • Tax returns are done; Names of officers need to be corrected with the accountants for tax return purposes. (To-do List).
Vice Chair: No report
Treasurer: No report
Secretary: No report
Conference/Convention Liaison: Not present; no report
TRUSTEE REPORTS
WSO Trustee: No report
P.S. Regional Trustee: Not present; no report
COMMITTEE REPORTS
Finance: No report
Conference: No report
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Structures & By Laws: The manual has been completed, will be reviewed at the convention and returned to us afterward.
Hospitals & Institutions: No report
Public Information: No report Convention: No report
Literature. Chips & Format: No report
Unitv/Outreach: No report
OPERATIONS REPORT – K.D. Zager
- The office will be receiving a disk with the 12-Step piece to forward to Montreal.
- There is no financial report this week, only individual expenses.
- We have heard from Res Publica; their projected delivery date of the French language storybook is late June/early July. It was mentioned that the office should make sure that Genvieve receives a copy when it does. (To-do List).
- May 21: KD and Daniella will attend a seminar on information management.
OLD BUSINESS
-CAWS ’96
Registrations are in. Scott will be in touch with Bill A. in Atlanta to confirm our morning meeting on Friday the 24th. • Our business license is still pending; the original application was lost. KD mailed a new one on Friday, but as of today they have not received it. KD to fax another application to Atlanta with direction to the committee to hand-carry along with a check into the licensing office. (To- do List). Net income for convention is $16,462.29.
-Employee Salary Survey -TABLED
-MasterCardA/isa – TABLED
-New phone system – TABLED
-Licensing agreement
The term “possessions” will be changed to “Properties.” Otherwise, TABLED pending review by the legal committee at the Trustee meeting.
-Literature release forms – Turned over to the CAWSC Literature Committee.
-Voice Mail System – TABLED
-Employee Handbook
The list of items with the proposed policies are hereby incorporated as an addendum to these minutes. Each of the following motions are to approve each item and all of the policies contained therein:
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Motion: Eaual Employment Opportunity Seconded, PASSED,
Motion: Employment of Relatives Seconded. PASSED.
Motion: Employment Policies and Procedures Seconded. PASSED.
Motion: Benefits Seconded, (friendly amendments added in the form of grammatical changes to clarify meaning) PASSED.
Motion: Termination of Employees Seconded. PASSED.
Motion: General Information Seconded. PASSED.
Director of Operations will prepare a draft and forward a copy to the CAWSBT for review (To-do List).
NEW BUSINESS
-Annual Trustee Report
The first draft of a report was reviewed by the board. Information and/or questions to be added to report:
- Cite section of the proposed handbook that contains the “Cafeteria Plan.”
- London royalties; include the dollar amount ($1,500.00)
- What is the resolution of the question as to who is authorized to sign contracts?
Motion: To adjourn at 9:30 p.m. Seconded. PASSED.
MEETING ADJOURNED at 9:30 PM with the Lord’s Prayer
Respectfully submitted,
Chuck McCollum
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