WORLD SERVICE OFFICE BOARD MINUTES
October 19, 2019
OPEN MEETING @ 9:05 a.m.
SERENITY PRAYER – Led by Randy
TRADITION 10– Read by Ron
CONCEPT 8 – Read by Brenda M
Birthdays: Alesia 11 years
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair); Alesia F. (Vice Chair); Linda F., (DOO); Brenda M. (Secretary.); Ron D. (DAL); David C (DAL) (DAL) Pierre; Kevin (WST) Quorum is met.
GUEST: Misty C
CHAIR ANNOUNCEMENT(s) – Written Report Submitted
No Highlights
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – August Meeting
MOTION Linda moved to approve the August WSOB minutes with any housekeeping; Alesia seconded the motion. Motion passes unanimously
SEVENTH TRADITION – Observed
CAWS CONVENTION REPORT
CAWS 2020 – Austin – Susan L. – WRS
Highlights: We have raised 87.35% of pre-convention fundraising goal. $20,363.05 in revenue against expenses of $6,121.40 for a total profit of $14,241.65. Currently at 715 room night reservations and 47 registrants with the majority of the registrants buying the Capitol of Texas package. Q&A regarding room nights a discussion about past challenges with targets for attrition. The board was presented with a quote from Sweetwater for the purchase of a Zoom handheld 6 trk 24-bit recorder to record workshops and speaker. The board with place on the agenda for November’s meeting.
CAWS 2021 – New York – Alan S. – No written report.
Highlights: Last meeting has 22 participates. The topics for the meeting was how to get full registration by including entertainment in the full package. Discussion on merchandise with and with the CA logo. They plan to trademark to artwork of the bridge. They have a 900 room night goal. Using the Goggle Suite package to enable them to offer on-line auctions and 50/50 raffle. The regional convention in March is a fundraiser. The committee secretary has relocated and may step down from commitment.
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CAWS 2022 – Atlanta – Terri Knight – Not present – No written report submitted.
OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
Highlights: Met with treasure to revised data and correct/revise the P&L report on operation and world convention. Worked to increase the translation budget. Kevin request a copy of the declaration page on the general liability insurance policy. Discussion on process improvement as well as the renewal CAWSO corporate fee due in November and January.
DIRECTOR REPORTS
Chair – Randy M. – written report submitted
Highlights: None
Vice Chair- Alesia F – written report submitted
Highlights None
Treasurer – Michael T. –
Highlights. Michael reports that the report data needs to be revised. Q&A and discussion about P&L reports for operations and convention
Secretary – Brenda M. WRS
Highlights: Proposal for an HR restructure is done and will be submitted in November for review and approval. Discussion on possible employee medical insurance.
Director at Large – Pierre K. – No WRS
Director at Large – Ron D. – WRS
Highlights: The committee is using Zoom for meeting. Ron may have a conflict with the board meeting as unity is changing the day they meet to Saturday. Ron will be working on the printing on demand referral.
Director at Large – David C. WRS
Highlights: Date for NA PI Summit 19th to 23rd February 2020 in Atlanta with lead up events in Austin Texas and Birmingham Alabama. Euro PI Summit 5th April 2020 in Geneva Switzerland Information on our Adobe Production Suite licensing is requested by PI. CA. ORG subcommittee. Discussion on having the PI summits at the same time as the world convention and marketing Freedom fund at CA events.
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TRUSTEE REPORT
WSO Trustee – Kevin M – WRS
Highlights – Discussion on the process to download all of our documents from Yahoo. Worked with Brenda and the insurance agent on how CAWSO could provide medical insurance to our office employees. Provided details on the process and the cost.
WS Trustee – Yvette H – Not present written report submitted.
Highlights:
COMMITTEE REPORTS –
Finance – Michael T. –
Highlights – Chair of finance will not have access to QuickBooks. The budget is pending and will be discussed at an Executive session.
Structure & Bylaws – Kevin M. –
Highlights: Committee has a new Chair Taylor. Kevin requested Taylor be provided instructions to make meeting reservations to GoToMeeting for the S&B meeting. Working with Jason L and committee with changes to the world service manual.
Convention– Brenda M.
Highlight: None On call tomorrow request a new committee.
Conference – Linda F. and Alesia F.
Highlights: Alesia and Linda (as administrator) are having problem with access the box. Jessie is the new chair and Linda has been in contact with Jessie to support the conference committee.
Unity– Ron D.
Highlights: See. (DAL report) – Printing on demand referral assigned to Ron. Unity Committee is using Zoom for committee meetings, the platform is working
Literature, Chips & Formats – Pierre K.
Highlights: Bid to edit 3 new pamphlets. Casey Clague consider for new vendor.
Hospitals & Institutions – Pierre K.
Highlights: None
Public Information– David C WRS–
Highlights: Summit 19th to 23rd February 2020 in Atlanta with lead up events in Austin Texas and Birmingham Alabama. Euro PI Summit 5th April 2020 in Geneva Switzerland.
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IT – Randy M.
Highlights: None
Archives – Yvette H.
Highlights – None
GUEST REPORTS:
- ONLINE BUSINESS:
Alesia moved to ratified online vote to pay of $120.00 from budget to Cameron. Linda seconded motion passed.
UNFINISHED BUSINES
- International Structure Development Committee – Randy – WRS
- No highlights
- Ad Hoc Committee – David C – WRS
Highlights: Reported the Freedom funds is a success with 60 members added at conference.
Committee is working on the marketing strategy for the program.
Conference Referral –
- Assigned at next month meeting
NEW BUSINESS – Schedule of WSOB meeting for 2019
November 16, 2019
December 21, 2019
Executive Session –
Motion to Adjourn by Linda. Meeting adjourned at 12:47 am with the Serenity Prayer.
Submitted with Love and Peace
Brenda Mabin
Secretary
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