WORLD SERVICE OFFICE BOARD MINUTES
November 16, 2019
OPEN MEETING @ 9:05 a.m.
SERENITY PRAYER – Led by Randy
TRADITION 11- Read by Ron
CONCEPT 11 – Read by Linda
Birthdays: None
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair); Linda F., (DOO); Brenda M. (Secretary.); Ron D. (DAL) Kevin (WST) Quorum is met.
GUEST: None
CHAIR ANNOUNCEMENT(s) – Written Report Submitted
No Highlights
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – October
MOTION Linda moved to approve the October WSOB minutes with any housekeeping; Ron seconded the motion. Motion passes unanimously
SEVENTH TRADITION – Observed
CAWS CONVENTION REPORT
CAWS 2020 – Austin – Susan L. – Not Present – WRS
CAWS 2021 – New York – Alan S. – WRS
Highlights: The regional convention in March is a fundraiser. Raised approximately $500.00 resulting from recent fundraising efforts. A member had concerns about the hotel services. Alan and John visited the Executive Director to the hotel will provide the services as outlined in the contract and our services will not be compromised because the hotel is closing at the end of 2021. Committee is looking at using an application what allow members around the world to bid on auction items. Kevin states that he would like to see the app used at another convention to see if it works, Alan agreed.
More discussion about room nights and concerns about the fellowship staying at the hotel. Linda reminded Alan that the board is required to approve the program; Alan reported that the timeline is year-end to submitted items to the board or approval.
CAWS 2022 – Atlanta – Terri Knight – Not present – No written report submitted.
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OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
Highlights: Linda moved to approve the check request #009-01 for $2,814.00 for banquet centerpieces. Ron seconded the motion. Kevin commented that the attached W-9 should not be in the minutes. Motion passes unanimously.
DIRECTOR REPORTS
Chair – Randy M. – Written report submitted
Highlights: None
Vice Chair- Alesia F – Not present; written report submitted
Highlights None
Treasurer – Michael T. – Not present; written report submitted
Highlights. Randy wants to finalize the budget and transfer funds from Sweden.
Secretary – Brenda M. WRS
Highlights: Proposal HR restructure was reviewed and approved; pending submission to Trustees for review. Job descriptions approved by Chair; recruiting strategy to be implemented. Brenda, Rand and Kevin will be the initial panel; with Linda the final review.
Director at Large – Pierre K. – Not present – No written report.
Director at Large – Ron D. – Written report submitted.
Highlights: Ron did not attend that last meeting and has a change meeting date to the 4th Saturday to address the conflict with the WSOB meeting and Unity committee conference call.
Director at Large – David C. Not Present written report submitted
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TRUSTEE REPORT
WSO Trustee – Kevin M – WRS
Highlights – Board to Board meeting scheduled for December 7th at world service office at 12pm – 2p. Spring session may not be held in Los Angeles. Preparing report for next trustee meeting
WS Trustee – Yvette H – Not present written report submitted.
Highlights:
COMMITTEE REPORTS –
Finance – Michael T. – Not present
Structure & Bylaws – Kevin M. –
Highlights: Committee working on referrals. Ad hoc committee assigned to world service manual revisions
Convention– Brenda M.
Highlight: On last call updated shared update for Susan outlined in her report to the WSOB. Brenda will attend November meeting to let him know Ron is replacing me on the committee.
Conference – Linda F. and Alesia F.
Highlights: Jessie is the new chair Linda has been in contacted with Jessie to support the conference committee.
Unity– Ron D. (See DAL highlights)
Literature, Chips & Formats – Pierre K. – Not present – No written report
Hospitals & Institutions – Pierre K. Not present – No written report
Public Information– David C Not present – Written report Submitted
IT – Open
Archives – Yvette H. Not present
GUEST REPORTS: None
- ONLINE BUSINESS: None
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UNFINISHED BUSINES
- International Structure Development Committee – Randy – No written report submitted
- No highlights
- Ad Hoc Committee – David C – WRS
Highlights: Committee is working on the marketing strategy for the Freedom Fund program.
Conference Referral –
- Chair and Vice Chair working to review and revise WSOB conference referral to the assigned at next month meeting
NEW BUSINESS –
Randy will contact Wade to discuss the WSOB how to move documents on the Yahoo platform to the Groups IO platform. Lack of security will not allow use of the Box.
Linda moved to approval pending edition News Grams with any housekeeping revisions. Ron seconded
Motion passes unanimously.
Schedule of WSOB meeting for 2019
December 21, 2019
Executive Session – None
Motion to Adjourn by Linda. Meeting adjourned at 10:47 am with the Serenity Prayer.
Submitted with Love and Peace
Brenda Mabin
Secretary
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