WORLD SERVICE OFFICE BOARD MINUTES
January 18, 2020
OPEN MEETING @ 9:05 a.m.
SERENITY PRAYER – Led by Randy
TRADITION 1– Read Linda F
CONCEPT 1 – Read Randy M
Birthdays: Ron D for 17 years
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair); Alesia F. (Vice Chair); Linda F., (DOO); Brenda M. (Secretary.); Ron D. (DAL); David C (DAL); (WST) Yvette H.; Kevin (WST) Quorum is met.
GUEST: None
CHAIR ANNOUNCEMENT(s) – None
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – December
MOTION Linda moved to approve the November WSOB minutes with David’s revisions and any housekeeping; Alesia seconded the motion. Motion passes unanimously
SEVENTH TRADITION – Observed
CAWS CONVENTION REPORT
CAWS 2020 – Austin – Susan L. – WRS
Highlights: Committee meeting will be held at the Hotel until May. To date 1,063 room nights and 75 rooms. To date there are 230 registration in C-Vent. Check requests submitted. Linda advised Susan that the check for the deposit is being processed.
CAWS 2021 – New York – Alan S. – Written report submitted.
Preliminary numbers on registration amount is $299.00 which includes several events and the banquet. ANRC fundraiser has 250 room nights. Alan is conducting a workshop at that regional convention on the importance of our World Convention as a major fundraiser for WSO operations. Discussion of what is included in the $299.00 registration cost.
CAWS 2022 – Atlanta – Terri Knight – Not present
– Highlights: Terry resigned as the Chair for Atlanta
OFFICE DIRECTOR REPORTS
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Director of Operations- Linda – Written report submitted
Highlights: Linda reported that credit/debit car for Freedom Fund donations have expired. Efforts to update via email communications has not been effective. Linda moved to deactivate the members that have not responded to emails and card whose card has already expired 3 to 6 months ago. Alesia seconded motion; the motion passed with unanimously
Linda moved to approved. CR# 2020-007 $1414.90 for Preconvention Fundraising (“Final Edition” T-Shirt) Seconded by Alesia: the motion passed with unanimously
Linda F moved to approve CR# 2020-010-1 thru 9 for $4425.90 for Speakers travel. Alesia seconded; the motion passed with unanimously
Linda moved to approve CR# 2020-14 in the amount of $1,495.00 for YAPP App – Brenda Seconded.
The motion passed with unanimously.
DIRECTOR REPORTS
Chair – Randy M. – Written report submitted
Vice Chair- Alesia F – Written report submitted
Highlights Continue work on the referral for 2020. Assignment are pending.
Treasurer – Michael T. – Written Report Submitted.
Highlights. Final profit from Sweden is reflected on the finance report. Cash flow analysis completed by Michael T.
Secretary – Brenda M. Written Report submitted.
Highlights: Submitted timeline for recruiting strategy to fill the DOO/Office Manager position. Discussion on a potential start date for the new hire. Kevin will be added to the interview panel. Kevin request email with topic
Director at Large – Pierre K. – Not present – No written report Director at Large – Ron D. – WRS
Highlights: Continue work on the Printing on Demand process
Director at Large – David C. Written Report Submitted
Highlights document in PI and Ad Hoc report
TRUSTEE REPORT
WSO Trustee – Kevin M – No written report submitted
Highlights – Next meeting on Sunday January 19, 2020. We must need to continue efforts to be compliant with GTPR. Will contact Cameron to discuss cookies on our site.
WS Trustee – Yvette H – Written report submitted.
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Highlights: Will contact LAX Sheraton to let them know the Trustee will not meeting in Los Angeles in March. Working to book rooms for meeting in Chicago. Trademark for US logo CA HFC is due.
COMMITTEE REPORTS –
Finance – Michael T. & Brenda M
Highlights: Brenda was provided the minutes from last meeting.
Structure & Bylaws – Kevin M.
Highlights: Committee completed WSM revisions.
Convention– Ron D.
Highlight: The Chair for Atlanta resigned. A treasurer selected. New meeting is 1/19/20
Conference – Linda F. and Alesia F.
Highlights: None
Unity– Ron D.
Highlights: Committee is using Zoom for meeting.
Literature, Chips & Formats – Pierre K. Not Present
Highlights: Working with the third party company to complete the proofing of the Danish pamphlet. Companion guide book is pending proofing. 3 new pamphlet pending Trustee approval
Hospitals & Institutions – Pierre K. Not Present
Highlights: None
Public Information– David C See DAL report
Highlights: North America and Euro Summits are scheduled. Euro is a shoulder event with regional assembly. The committee continues use of the Video to inform our membership. The entire committee attended that last meeting via Zoom. There is a new Helpline Chair
IT – Randy M.
Highlights: Phone application backend completed awaiting input from fellowship for final version.
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Archives – Yvette H.
Highlights – None
GUEST REPORTS: None
ONLINE BUSINESS:
Alesia moved to ratify the December 30th online vote. Linda seconded. Motion passed
UNFINISHED BUSINES
- International Structure Development Committee – Randy – WRS
- No highlights
- Ad Hoc Committee – David C – WR
Highlights: Discussion on revision of WSCCC guidelines. Committee recommends improved guidelines for regional conventions. The committee will encourage the Holland WS committee to consider alternative bids for event venues in 2023. Continue work on the Freedom Fund. Next meeting on January 26th.
Conference Referral –
No Highlights.
NEW BUSINESS
WSOB Meeting Dates:
- February 15, 2020
- March 21, 2020
- April, 25, 2020
ISO 9001 Certification
As result of WST request, we contacted ISO9001 consultant to obtain data on the feasibility of ISO 9001. Board had discussions on ISO 9001
Shipping Cost:
Vendor, UPS, Post Office etc. are increasing the cost to ship our merchandise. Linda get more details for the Feb. WSOB meeting.
Yahoo Groups.io.: Data transfer pending
Executive Session – None
Motion to Adjourn by Linda. Meeting adjourned at 12:50 pm with the Serenity Prayer.
Submitted with Love and Peace
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Brenda Mabin
Secretary
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