CA WORLD SERVICE BOARD OF TRUSTEES
APPROVED MINUTES OF THE REGULAR QUARTERLY MEETING
MAY 1999
Since this report is a confidential CA document, for members only, it contains members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference Such confidential use does not, of course, violate in any way our Tradition of Anonymity in public communications media (press radio. TV. etc ).
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CAWSBT REGULAR QUARTERLY MEETING MINUTES
Tuesday, May 25, 1999
The regular quarterly meeting of CA WORLD SERVICE BOARD OF TRUSTEES, at the Hilton Hotel was called to order at 7:30 p m.
- Quiet Time and Serenity Prayer
- Roll Call
| Walter Johnson | Atlantic South Regional Trustee | Chair |
| Andy White | Pacific North Regional Trustee | Vice Chair |
| Scott Stokes | Midwest Regional Trustee | Corresponding Secretary |
| Steve Amelotte | Southwest Regional Trustee | |
| Meredith Amos | World Service Trustee | |
| Amy Beech | Atlantic North Regional Trustee | |
| Barbara Brandes | Trustee at Large | |
| Susan Turnbull | World Service Office Trustee | |
| Absent | ||
| Joe Stephens | Pacific South Regional Trustee | |
3. Reading of the 12 Traditons
4. Personal Sharing was done
5. Review of March 1999 WSBT Meeting Minutes
MOTION PASSED to accept Minutes as corrected.
WSBT Recording Secretary Cheryl De Salvo will get disk from previous Recording Secretary Dawn Headwall to correct March 1999 WSBT Meeting Minutes
WSBT OFFICER REPORTS
1. Chairperson (Walter Johnson) – Deferred
2. Vice Chair (Andy White) – Discussed communication between WSBT members. The buddy list seems to be working very well Discussed having communication as a standing item on the WSBT Agenda and making it as the first order of New Business at each meeting. Discussed need to talk about what’s going on.
3. Corresponding Secretary (Scott Stokes’) – Has sent out acknowledgement letter to Northern California area regarding letter sent tc WSBT and advised that it would be on May Meeting Agenda Agreed to send letter of acknowledgement of letter to D J. regarding his letter as copied to WSBT.
WSBT will meet again on Wednesday. May 26. 1999 at 9:00 a m
MOTION PASSED to adjourn meeting at 11:05 p.m.
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1. Meeting called to order at 9:15 a.m
2. Roll Call
| Walter Johnson | Atlantic South Regional Trustee | Chair |
| Andy White | Pacific North Regional Trustee | Vice Chair |
| Scott Stokes | Midwest Regional Trustee | Corresponding Secretary |
| Steve Amelotte | Southwest Regional Trustee | |
| Meredith Amos | World Service Trustee | |
| Amy Beech | Atlantic North Regional Trustee | |
| Barbara Brandes | Trustee at Large | |
| Susan Turnbull | World Service Office Trustee | |
| Absent | ||
| Joe Stephens | Pacific South Regional Trustee | |
3. Twelve Traditions were read.
4. Read and discussed Tradition 7 long form
5. Read & discussed Tradition 8 long form
6. Read & discussed Concept 11 long form
7. Read & discussed Concept 12 long form
TRUSTEE COMMITTEE REPORTS
1. Conference Committee (Meredith & Walter,!
Nothing to report.
2. Election Committee (Steve. Joe & Susan)
Steve noted that he has received resumes from all areas but Atlantic South He is trying to make arrangements to get together a number of interviews at Convention Although two of the TEC delegates won’t be present. Steve will make arrangements to tape interviews and send to those delegates. Four potential candidates will be interviewed with a senes of 15 questions and will be interviewed by a group and won t be split up Susan agreed to take over at Convention and will report back to Joe. Noted that Susan and Joe will rotate off WSBT next year and that Amy and Walter will stay on Noted that Walter will rotate off as Chair and Amy will then be eligible for Chair and that maybe they should get involved with TEC to keep abreast of business.
3. Finance Committee (Barbara & Scott;
Discussed information from Joy and Mary is being disbursed better but need to have Joy explain some items Discussed need to get check register and ledger together to get a new procedure in place. Expressed concern regarding continuity of members on committee due to Scott and Barbara rotating out.
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4. Legal Committee (Amy & Barbara)
Amy is looking into fair use on the Internet. She needs to speak with Joe regarding the initial referrai and will make progress this quarter and have a report at the next WSBT meeting prior to the Conference Due to lack of activity. Amy feels that one person on the committee will work at this time, since Barbara is rotating out. Barbara had nothing to report.
5. Negotiation Committee (Meredith, Steve. Andy & Walter)
Nothing to report, except as noted on written report submitted by Steve.
6. Newsqram Committee (Andy. Amy & Walter)
Amy couldn’t arrange conference call until May 9. so decided to have discussion here at Convention. Agreed that Walter. Scott. Steve and Amy will meet on Thursday May 27 1999 at 3:00 p.m All WSBT members are welcome to attend.
The 1st quarter Newsgram went out in the Delegate mailing in May The 2na quarter Newsgram should be at Convention Walter noted that he appreciated getting the last two Newsgrams for review prior to publication. Discussed WSBT should review for any tradition violations and that WSOB also reviews as per Concepts.
7. Orientation Committee (Steve Joe & Susan ;
Nothing to report
8. Long Term Planning Waiter & Scott
Distributed Andy’s written report Andy Scott and Wa!ter will meet Friday at 7.00 p m. to discuss handling of WSO Forum Workshop at Convention.
WS CONFERENCE COMMITTEE REPORTS
1. Conference Committee (Meredith)
See attached report. Agreed to work on orientation. Is working on job description of Conference Coordination Committee Agreed to send corrected report.
2. Convention Committee (Steve)
A. 1999 Milwaukee (Scott)
Met with Tom Stokes. Chair of Conference Convention Committee and is anxious to meet with committee. There will be a WSCC meeting held at Convention Scott noted that he needs to speak with Tom prior to that, as it will be an open meeting. He discussed that this meeting should be for information sharing and kept positive. According to Andy, in the Structure & Bylaws, the meeting is traditionally used to conduct business, but if want to change that, then we need to know. Walter said the meeting would allow members to participate in the Conference and that the core members are coming to Convention and since it is the midway point, they need to take care of committee business Scott noted that these meetings should be tailored for information and that guidelines are needed for future meetings Meredith agreed that this could be referred to Structure and Bylaws Steve noted that if we proceed with doing Conference business at the Convention, more and more delegates will have to get money to
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attend and that if we keep the Convention meeting informational can keep business at the Conference Amy noted that it is not in the WSBT purview to make decisions on what committees can discuss. It was noted that in letter to Conference Convention Committee, they were invited to meet with WSBT at the Conference, not the Convention. Scott noted that the Milwaukee Convention planning has been going well, really smooth.
MOTION PASSED that as the WSBT, we refer any formal discussion concerning the WSBT letter of December 5, 1998 to the WSCCC until the 1999 Conference. However, if sought out individually, WSBT members may discuss the issue (listen) without expressing any opinion.
B 2000 Arizona (Steve)
Fifteen people will meet at Convention from committee to learn for Phoenix They are very upbeat and know they need to ask for funds plenty of time in advance They will be selling memorabilia Sunday & Monday at Convention and registration forms will also be available.
C 2001 New York (Amy)
Things are going very well The hotel contract has been signed The WSCC has approved the Steering Committee They are forming subcommittees. Ninety people have signed up to be of service They are doing fundraising through the 7th Tradition at Committee meetings and have collected a couple of hundred dollars. They are working with Mary for Treasurer to set up bank account Will need 90% of room block sold to avoid paying banquet room fees, re.. 1245 commitment = 1120 rooms or will have to pay S25 000 Leslie Hotel Liaison has renegotiated a lower food cost The room rate is SI 95 for up to 4 people.
3. Finance Committee (Susan)
No report.
4. H&l Committee (Andy)
See attached report.
5. Internet Committee (Joe)
No report.
6. Literature Chips & Format Committee (Walter)
Spoke with a member regarding pieces submitted, but hasn’t received a response.
Advised Committee Chair Jay S. of WSBT s response to survey.
7. Public Information Committee (Barbara)
See attached Trustee at Large Report, item D.
8. Structure & Bylaws Committee (Amy)
Committee is active – a number of items remain from the 1998 Conference
- Timelines for motion implementation
- Committee Guidelines for WSM
- 11th Tradition suggested amendment
- Trustee rotation
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9. Unity Committee (Scott)
According to Steve Shaw, there will not be a Unity breakfast at Convention It is hoped that the Friday Night Reception will bring unity to Convention.
OLD BUSINESS
1. Newsqram (Andy. Amy & Walter)
Keep on Old Business
Discussion on role ofWSBT regarding Newsgram and whether WSBT should provide direction. Would like to see Newsgram as source of income, like the Grapevine is for AA. It was thought that the Newsgram WSBT Committee was to review for tradition violations Suggested that this could be resolved at meeting with Newsgram on Thursday at 3:00 p m
2. Negotiating Committee Guidelines (revising draft) (Meredith & Steve)
Keep on Old Business
Meredith will mail copy to the WSBT before next meeting after discussing with Steve
3. Feasibility of Filling Second TAL and Non-Addict Positions (Barbara & Joe)
Keep on Old Business
See Barbara Brandes Trustee at Large Report Item F attached Discussion to ask fellowship to submit candidates to be interviewed According to Walter, there is information in the CAWS Manual regarding search Meredith has researched information for TAL & Non-Addict Trustee qualifications, but the Responsibility Guide has not been approved and is not in the CAWS Manual yet Discussed that Non-Addict Trustee position may be better served on WSOB. Agreed to take off of Old Business and to discuss again at November WSBT Meeting.
4, WSO Financial – Progress on Engagement Letter Accounting Procedures Keep on Old Business
Scott will bring engagement letter this week according to Susan. The accounting procedures are still being developed.
5. TEC – Review of Process (Steve, Scott Susan. Joe & Amy)
Steve advised that 15 questions have been designed. As some were uncomfortable with procedure followed last year, all interviews will be done together and every candidate will be asked the same 15 questions to be consistent during process. Three candidates will be interviewed by telephone and taped and those tapes will be shared with the committee. Discussion that it is awkward to interview candidates on an unapproved slate and that this maybe should be referred to Structures & Bylaws. At regional meetings, resumes are collected, interviews are at Convention and at Conference the slate is approved. Since the election process is vague, it needs to be worked on in TEC and has not been approved Discussion on changing terms so as to not begin immediately after Conference. Could discuss for next year’s slate and change terms now, as it is too late to change the election process now Items needed to be done are: a) fix election procedures, b) change time when Trustee term begins and c) this may fix the slate problem. Noted that delegate involvement is one of the most unifying things in the process. How to select slate at the Regional Assembly seems to be well written in the
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CAWS Manual. The Proposed Trustee Election Committee Guidelines were distributed to WSBT, with request to respond to Steve by June 15, 1999.
6. Communication Concerning Convention Taping (Meredith & Andy)
Letters were mailed, faxed and emailed regarding the NY taping issue Steve and Amy have responded by mail. Meredith will photocopy the letter and has asked for response by Thursday. May 27 1999.
7. Use of Long Form of 12 Traditions & Feedback on AA s Convention Handling (Steve) Advised that Unity pamphlet is being worked on by Trustees. Received copies of letters from AA regarding their convention procedures They are in the convention business it is not a fundraiser, but they break even. They hire all parties that deal with finances (up to 50 people) and host city does everything else with a volunteer force All fundraising is from the host city Steve will provide a report.
8. Letter on Fiscal Responsibility for Conference Committees Tor review by WSBTi (Steve & Scott;
Tabled until September meeting
ITEMS REFERRED
1. PS Trustee Attendance at WSOB Meetings Refer to S&B (Joe & Susan)
Will refer to S&B
2. Schedule of Rotation – WSOB & WSBT {Refer to S&B) (Amy & Andy)
Referred to S&B. Concern with three Trustees going off of WSOB at same time Need to coordinate rotating schedule to serve fixed terms. Andy will present to WSBT by end of meeting for referral to S&B later.
3. What are the Legal Rights of Copyright Infringements for On-Line Use of CA Logo & Copyrighted Literature by Third Parties “What Constitutes Fair Use?” (Referred to Trustee Legal Committee)
Was referred and Amy will report back at next meeting
4. Retaining of Pro-Bono Attorney (Referred to Trustee Legal Committee)
(Meredith & Susan)
Letter should be at WSO to Trustees and will forward before next meeting
ITEMS TABLED
1. Role and Relationship of the WSOB and WSBT (Joe & Susan)
Susan will report at next meeting.
2. Pass it On – Conference Committee Overview (Walter)
Consensus is that it is up to individual Trustee to pass on their committee work
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1. Atlantic North Trustee (Amy)
See attached report
2. Atlantic South Trustee (Walter)
See attached report.
3. Midwest Trustee (Scott)
See attached report,
4. Pacific North Trustee (Andy)
See attached report
5. Pacific South Trustee (Joe)
No report.
6. Southwest Trustee (Steve)
See attached report.
Trustee at Large (Barbara)
See attached report.
8. World Service Office Trustee (Susan)
See attached report.
9. World Service Trustee (Meredith)
See attached report
NEW BUSINESS
1. British Columbia Concerns with Printing Cost of Literature Outside of U S. (Andy & Susan)
They are having a difficult time as it costs S.25 -S 30 per pamphlet to purchase through WSO They have started dealing with Quebec Susan brought up contracts at last WSOB and will check with Scott to see what GSO has and report back Discussed that WSO has existing royalty license with Canada & United Kingdom and decision was to leave alone: they wanted to be charged in Canadian money, not U S. Agreed to send out to those Trustees involved, a copy of the specific agreements that relate to Atlantic North. Midwest & Pacific North.
2. Starter Kit Information Mail Out Timing (Andy & Walter)
Discussion on WSO sending out Starter Kits Agreed that Starter Kits should include a cover note indicating that a follow up call will be made by the Regional Trustee to verify receipt of kit; cover letter should be copied to Trustee for follow up Agreed to also check on possible follow up of downloaded Starter Kits Continue to provide quarterly printout to Regional Trustees.
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3. Northern California Letter to WSBT (Andy)
Steve has emailed a letter to Andy regarding things he’d like addressed Walter noted that he spoke with a member of the No California fellowship and that it appeared that their concerns were earned over from the Conference It wasn’t clear what the exact intent or concerns of letter were, but apparently they thought the CA logo wasn’t going to be on literature or memorabilia Andy will investigate further, draft a letter of response and have WSBT sign off on it.
4. Joe Stephen’s Status on WSBT (All)
Discussed Joe s lack of participation at last two meetings According to the CAWS Guidelines, need to attend 3 of 4 quarterly meetings or may be asked to resign. It was noted that Joe has only missed two WSOB Meetings (and gave prior notice of such) and he is taking care of his Region and is committed to be at Conference.
MOTION FAILED to ask Joe to step down as Pacific South Trustee. (Vote: 1 in favor, 6 opposed.)
5. Barbara Brandes Status on WSBT (All)
Decided to accept Barbara s resignation at end of Convention effective May 31. 1999
6. Email Communication (Andy;
Discussions on need to establish policy and guidelines regarding privacy
MOTION PASSED that the WSBT has reached a consensus that it wishes to act responsibly with respect to email sent over the Internet concerning WSBT business: that such communications be used to convey information to other WSBT members; that only members of the WSBT be copied on such emails; and that such emails not be used in an inappropriate, emotional or judgmental manner. This is not intended to restrict emails from members of the WSBT to other individuals setting forth information necessary and appropriate to carry out their service functions.
7. 7th Tradition (Joe & Walter)
Discussion on 7th Tradition at CAWS Convention Suggested referring to Conference Convention Committee to review for guidelines regarding procedures and benefactors (See page 4 and page 20 in CAWS Manual Convention Guidelines.)
8. WSBT Minutes & What Should Be Included (Scott & Susan)
Discussion on what should be included in WSBT Minutes and how to handle telephone conference call minutes. Noted that minutes should be accurate and reflect actual meeting, with assistance from other officers regarding questionable items, if necessary Conference call agenda should be sent out prior to conference call and conference call minutes should be sent out between conference calls WSBT Recording Secretary will provide rough draft of minutes within one week to WSBT.
WSBT will meet again on Thursday, May 27, 1999 at 8 00 a m
MOTION PASSED to adjourn meeting at 11:15 p.m.
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1. Meeting called to order at 8 30 a m.
2. Roll Call
| Walter Johnson | Atlantic South Regional Trustee | Chair |
| Andy White | Pacific North Regional Trustee | Vice Chair |
| Scott Stokes | Midwest Regional Trustee | Corresponding Secretary |
| Steve Amelotte | Southwest Regional Trustee | |
| Meredith Amos | World Service Trustee | |
| Amy Beech | Atlantic North Regional Trustee | |
| Barbara Brandes | Trustee at Large | |
| Susan Turnbull | World Service Office Trustee | |
| Absent | ||
| Joe Stephens | Pacific South Regional Trustee | |
3. Reading of the 12 Traditions
LONG TERM PLANNING
1. Long Term Planning (Andy & Walter)
Discussion on inviting past Trustees to participate in LTP as part of the agenda as can gam a wealth of information from them Should make it known at beginning of each WSBT Meeting that past Trustees are welcome at least for LTP.
There are three Long Term Planning Priorities
- Membership & Spirituality
- PI and H&l
- Trustee Roles
There are three subgroups of 1) Membership & Spirituality
- Keeping Members
- Attraction
- Institution and Specialty Programs
Keeping Members
Discussed keeping past Trustees – those involved in past service and finding ways to use their expertise New York has started Old-timers meeting once a year and they have a few speakers each night, sharing their experience strength and hope. A solution is to work with others and newcomers. Could bring Old-timers back to service work by asking them to explain how their service work worked for them In Arizona, there is a meeting called Day of the Dinosaurs. Some areas need to bring Old-timers back in. by having trusted servants call them and ask for assistance in certain matters. Might consider asking CLF to develop a meeting format for Old-timers and a pamphlet addressing Old- timers Could have two new formats – an Old-timers and an Old-timers/Newcomers meeting. The Newsgram could have articles addressing Old-timers. Could ask newcomers to reach out to Old-timers to let them know they need them One area has an Old-timers Meeting, where at least eight years sobriety is needed to lead or speak and newcomers may ask any questions of Old-timers but may not share Service Boards could write
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letters to Old-timers in the area noting that we need input, you have lots to contribute If have Newcomer who has something in common with an Old-timer, ask the Old-timer to help work with them (good idea for a pamphlet). Should encourage Old-timers to start new meetings in areas where there aren’t any now Start daytime meetings Promote CA as the “kinder, gentler fellowship.” Noted that certain types of events bring out Old- timers i.e.. anniversaries, formal dinners, long term themed events. NA is very successful at this and Steve well check with NA.
Newcomers
Discussed there are some areas where there are no Old-timers to give to the Newcomers – they don’t hear any strength, so they go somewhere else Need to get PSAs on radio and advertise within our traditions Discussed need to bridge with other fellowships and not badmouth each other. Need to talk about the reasons “I love CA.” Enthusiasm in CA needs to start with Trustees The key is P I and H&l and getting more to treatment centers and prisons Need to get people to cover all commitments and also alternates Noted that CA is all-inclusive Suggestion that WSBT sent out via WSO to Old-timers an invitation to get more involved in their local area Discussed printing a letter to Old-timers in the Newsgram with instructions to make a copy and give it to an Old-timer Invitations could be sent using past Delegate mailing lists, inviting you and one of your friends tc please come tc the meeting Suggested to get input from Old-timers on what to incorporate in such a letter.
2. Look at Taking Action around Ideas Generates at Last Quarterly Meeting No discussion
3. Long Term Planning Finance Advisory Board – further discussion at this meeting No discussion
4. See Page 11 of 1st Quarter Board Meeting for New Priority Breakdown No discussion
NEW BUSINESS (continued)
9. CAWS Chair Attending Conference (Steve;
Discussion on whether this should be handled by WSBT or Conference Convention Committee. WSBT should not enter into areas where controversy would outweigh the value of a referral.
MOTION PASSED that WSBT refer to Conference Convention Committee to look into having CAWS Chair attend Conference following Convention. (Vote: 3 in favor, 2 opposed, 1 abstention.)
10. Open Business Meeting Laws (Scott)
Are we holding these business meetings properly as closed meetings when we are nonprofit? Refer to Legal.
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11. WS Forum at CAWS ’99 (Walter)
Discussion to clarify if intent for workshop was for WSO or WS. Purpose in the past was to learn about what WS did not just the WSO It was suggested long ago that each host city create a place on the agenda for the WS Forum Asked that all Trustees attend.
12. Communication (Andy)
Keep on Old Business
Covered under New Business Item #6 Agreed to keep item on Old Business.
13. Financial Reports (Steve)
Steve will talk with Joy and report back to WSBT Will check on possibility of getting financials a week ahead of WSBT quarterly meetings Susan will meet with Joy. Would like to see WSOB Chair, Vice Chair and Treasurer at WSBT meeting in November prepared to explain budget and financials.
14. WSBT Officer Selection Procedure (Amy)
Tabled until next meeting
15. Response to December 5. 1998 Letter WSCCC (Amy)
Discussed response wasn’t satisfactory timely and substantive Noted, however that letter was sent at end of Conference was dealt with at the next scheduled WSBT Meeting on November 15. 1998 and a letter of response was sent on December 5. 1998 This was as timely as our structure allows Now a year has past and will meet with them WSBT needs to be better ambassadors Discussed what would be appropriate measure from WSBT in engaging in dialog Moving the CAWS Convention into the office is a huge issue but that was the consensus As with anything, it could be brought up and voted on again. WSBT is still willing to meet with the Convention Committee at Conference Amy will write a letter explaining WSBT position prior to Conference and ask for response from WSBT. Scott will work with Amy to ensure clarity on all issues of concern and WSBT will sign off on it.
16. Registration by Internet (Steve)
Steve will distribute information and will discuss during next conference call.
17. Public Info Requests (Barbara)
Discussion on procedure to follow when a request is received by WSO Should gc to WSOB and for informational purposes also to the P I. & Regional Trustee for follow-up in area requesting info Barbara will hand over to Meredith all her pending projects.
18. Reimbursements & Budgets of Trustees (Steve)
Steve will discuss further with Joy.
19. 50/50 Raffle (Barbara)
See Barbara s attached written report Report needs to go back to Conference floor as it was originally referred from there. Need to clarity as to whether raffle or 50/50 raffle is a donation or a chance drawing. Discussion on whether we can sell outside of the fellowship or if it is a tradition violation. It is a very useful form of fundraising and it would be very difficult to police Discussed need to put in writing the spirit of the tradition 50/50 raffles don’t violate the spirit of the 7th tradition, but each jurisdiction may have their own laws and must be consulted Noted that it was voted on Conference floor regarding CAWS raffles. basically need to follow laws of Host City Also need to address limit on.
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value of items raffled. Will issue answer on 50/50 raffles and also note that WSBT is researching the use of other raffles Noted that response should be restricted to CAWS and most areas will follow CAWS guidelines.
20. Closed Bids (Meredith)
(Keep on Old Business)
Discussed whether closed bids are a tradition violation or a business deal Bids are closed until vendor is selected then becomes open information. Concern that percentages of profits of proceeds are in contracts.
21. AA Conditions of Reprinting & Adapting Twelve Steps
Noted that wasn’t used in Milwaukee program Refer to Convention Committee.
22. WSBT Liaison to CAWS 2000
(Keep on Old Business)
Need a period of time for a new Trustee to see how things work for a smooth transition Steve will be on Convention Committee but no longer on WSBT it would be a hardship to put a brand new Trustee in that position Discussed it may be better to use a Los Angeles area Trustee for this Convention due to travel expenses Concern expressed on new Trustees limited exposure with CAWS convention Need to consider not taking away Trustee’s ability to have experience and training, at least until after Trustee’s first quarterly meeting. Since Convention finances are handled by WSO liaison should be a WSOB Trustee Agreed to discuss in a conference call with entire WSBT prior to Conference.
23. Conference Calls
Next scheduled WSBT conference calls will be heic on the last Sunday of the month June 27 1999 at 8:00 pm CST and on July 25, 1999 at 8 00 p m C S T. However, if an issue arises and any Trustee wants a conference call to address it. then will cal! to arrange in a timely manner.
MOTION PASSED to accept WSBT conference call minutes of March 28 and May 16, 1999.
24. Southwest Regional Trustee
Joe will fax his report to Susan so that all can get a copy before the end of the Convention.
25. TEC Delegates
Not sure of who is present. Asked to check voice mail every couple of hours so that interviews can be arranged, tentatively after Speaker Meetings on Friday, Saturday and Sunday.
26. Newsgram
Meeting will be at 3:00 p m today.
27. WSBT Group Inventory
Completed
MOTION PASSED to adjourn meeting at 1:00 p.m.
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REFERRALS TO WSC COMMITTEES
1. Chips. Literature & Format
Old-timers Meeting Format
2. Chips. Literature & Format
Old-timer pamphlet – “Could You Be an Eider Statesman?
3. Structure & Bylaws
WSCC meeting at Convention – should it be informational only for all attendees or for business or keep committee business at Conference.
4. Structure & Bylaws
Interviewing candidates at Convention on an unapproved slate since slate is not approved until Conference.
5. Structure & Bylaws
PS Trustee Attendance at WSOB Meetings (referral incomplete from March 1999 meeting).
6. Structure & Bylaws
Schedule of Rotation – WSOB & WSBT
7. Conference Convention Committee
Need for guidelines regarding procedures ancdbenefactors for 7th Tradition at CAWS Convention (see CAWS Manual Convention Guidelines page 4 & 20)
8. Convention Committee
Need to print AA Conditions of Reprinting & Adapting rg Steps in convention program etc.
9. Conference Convention Committee
Should CAWS Chair attend Conference following Convention?
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REFERRALS TO WSBT COMMITTEES
1. Legal
Are WSBT Meetings properly being held as closed meetings even though a non-profit?
2. Legal
Raffles, other than 50/50. also limit on value of item raffled & selling outside of the fellowship or if a tradition violation.
WSO TO DO LIST
1. Starter Kits
Send out cover letter with Starter Kits with cc. to area Trustee noting in letter that Trustee will follow up receipt of Kit with requesting person Also can downloaded Starter Kits be followed up?
2. Royalty Agreements
Send out copy of agreement affecting Atlantic North Midwest & Pacific North to involved Trustees.
3. November WSBT Meeting
Would like to invite WSOB Chair. Vice Chair & Treasurer to explain budget and financials.
4. Financial Reports
Possibility of getting financials out to WSBT a week ahead of quarterly meetings Susan will meet with Joy.
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1. JOE
a. May Trustee Reports
Send to WSBT and Cheryl De Salvo (via email)
2. SCOTT
a. D.J. Letter
Letter of acknowledgement of letter copied to WSBT from D.J.
b. May Trustee Reports
Send via email to Cheryl De Salvo
3. MERIDTH
a. Negotiating Committee Guidelines (revising draft)
After discussing with Steve, mail to WSBT members prior to August meeting.
b. Barbara’s Pending Projects
Receive all pending projects from Barbara
c. Communication Concerning Speaker Taping
Photocopy & distribute letter for response of WSBT (Steve & Amy responded previously) by May 27, 1999
d. May Trustee Reports
Send via email to Cheryl De Salvo
4. ALL WSBT MEMBERS
a. Proposed Trustee Election Committee Guidelines
Respond to Steve by June 15, 199
b. WSBT Liaison to CAWS 2000
Discuss prior to Conference in conference call
5. MEREDITH & SUSAN
a. Letter at WSO re: Retaining of Pro-Bono Attorney
Forward to WSBT members before August 1999 meeting
6. ANDY
a. Northern California Letter WSBT
Draft letter of response and have WSBT sign off on it.
b. May Trustee Reports
Email to Cheryl De Salvo
c. Schedule of Rotation
Will present draft for approval of WSBT by end of convention for referral to S&B.
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7. STEVE
a. Old-timers
Will check with NA regarding keeping oldtimers involved
b. Convention Registration by Internet
Will distribute information to WSBT to discuss on next conference call
c. Reimbursements & Budgets of Trustees
Discuss with Joy
d. Use of Long Form of 12 Traditions & Feedback on AA’s Convention Handling
Will provide report
8. AMY & SCOTT
a. Response to December 5, 1998 WSCCC Letter
Draft letter explaining WSBT position and ask for response from WSBT before Conference.
9. ANDY
a Schedule of Rotation
Andy will present draft for approval of WSBT by end of Convention for referral to Structure & Bylaws Conference Committee.
10. SUSAN
a. Role & Relationship of the WSOB & WSBT
Will report at August WSBT meeting
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