CA World Service Office Board Meeting
September 25, 2003
Approved minutes
PRESENT:
Bob Campbell, Chair
Mark Keaser, Vice Chair
Judy Weissman, Secretary
Mike Gallagher, Director 1
Earl Henderson, Director 2
Elizabeth Saldebar, WSO Trustee J
ohn Bodkin, World Service Trustee
Positions Vacant: Treasurer
Members absent: Patty Flanagan, Office Manager
Visitors: Jon F., Webservant; Ken Cross, PSR Trustee; Brian W.
Meeting called to order at 7:00 p.m. Mike read the 5th Tradition; Mark read the 5th Concept.
OLD BUSINESS:
- Motion (Elizabeth/Mark) to close 2/13/03 Minutes as old business and enter in records that there were no minutes for that meeting passes.
- Motion (Elizabeth/Earl) to bring the Newsgram production responsibility (defined as receipt and computer input of articles and physical production of Newsgram) to the WSO passes.
- Motion on 2/13/03 to withhold funds for H &i video until we have an executed contract including payment terms. To wait to transfer the $5,000.00 from the H & I money market fund until we have $10,000.00 dollar amount on the WSOB Treasurer report as requested from the WSBT. Friendly amendment (Mark) to affirm that on 2/13/03 this motion was passed was accepted. Motion passes.
WSBT requests that copies of all reports be distributed electronically with minutes. Hardcopies of attachments from 7/10/03, 7/24/03 and 8/14/03 Minutes need to be mailed.
OFF/CER REPORTS:
Chair: Met a few times with Patty before she left, discussing accounting standards. Accounting clerk has brought payables and receivables up to date. The audit of CAWS 2003 Convention in Chicago is done, no surprises found. There was a little less than $52,000 profit. After Patty returns money will be transferred and account closed. Insurance covers missing projector from the Conference. 2004 CAWS Convention registration forms are being reprinted at no extra cost and will be available in a few days.
Brian W., a CPA from San Gabriel Valley is here to discuss possibility of taking Treasurer position. Treasurer’s responsibilities were explained to him, and he listed his qualifications. He will submit a resume.
Vice Chair: See written report.
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Secretary: No report.
Treasurer: OPEN – written reports submitted with Office Activity Report.
Director 1 (Mike G): Has candidate for Newsgram editor to be presented in the future.
Director 2 (Earl H): See written report.
World Service Office Trustee: See written report. Chair agrees to have draft of memo regarding the policy of the IRS per diem to Terry by October 1, 2003.
World Service Trustee: No report.
Office Manager: absent. Written report submitted.
VISITORS’ REPORTS:
Jon F. – www.ca.org/newdesion shows the proposed new version of the website. All done but the French version and the online store. See hardcopy attached. By next meeting, all Board members will have thoroughly reviewed and have questions and comments. Jon will investigate having Spanish translation done.
COMMITTEE REPORTS:
- CAWS Convention – Universal City – Ken Cross – 3 committee chairs resigned and one was removed – all have been replaced. All committees will submit written budgets at next committee meeting.
- CAWS Convention – Memphis – John – Hotel contract has been finalized with our requested changes having been made. Revised Cook Convention Center contract has been received. The up front deposit has been reduced. Need to file 501 c3 paperwork by January 1, 2005.
- CAWS Convention – Calgary – John – Meeting at Conference – expressed concern about their lack of progress, border issues and emphasized the Statement of Purpose (i.e. WS’s main fundraiser). Asked them to contact Montreal to discuss their experience with immigration problems. By the end of the Conference they had made a lot of progress. The minutes of the first two committee meetings are attached. Still concerned about lack of information committee has provided about important issues including international banking, tax issues, site selection and immigration.
- Motion (Elizabeth/Judy) to suspend the rules passes.
- Motion (Elizabeth/Earl) to extend the time of the meeting to complete new business passes.
NEWBUSINESS:
- Motion (Elizabeth/Mark) that an electronic form letter be created for the WSOB Chair to send to Areas with web page violations with a link to the Regional Trustee passes.
Amy Beech has several CA stories which need to be returned. Attempts to retrieve them have been unsuccessful so far.
Motion to adjourn (Mark/Judy) at 10:23 o.m. passes.
Next Meeting: October 9, 2003
Respectfully Submitted,
Judy Weissman, WSOB Secretary
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