CA World Service Office Board Meeting
August 14, 2003
Approved minutes
PRESENT:
Bob Campbell, Chair
Mark Keaser, Vice Chair
Judy Weissman, Secretary
John (“Oliver”) Van Horn, Treasurer
Mike Gallagher, Director 1
Earl Henderson, Director 2
Elizabeth Saldebar, WSO Trustee
Patty Flanagan, Office Manager
Positions Vacant: none
Members absent: John Bodkin, World Service Trustee
Visitors: Tom S., CAWS 2004 Vice-Chair; Jon F., CAWS Webservant; Bobby G.
Meeting called to order at 7:10 p.m. Mike read the 2nd Tradition; Mark read the 2nd Concept.
- Minutes of July 24, 2003
- Motion (Elizabeth/Mark) to approve. Approved as read.
OLD BUSINESS:
- Wells Fargo ACH Electronic Transfer Program – tabled to 08/20/03 meeting.
- Motion (Elizabeth/Mark) to accept flyer submitted by Ad Hoc Donor Program Committee entitled “World Services Contribution Program.” Motion amended to include correction on page 2.
Visitors’ reports taken out of order:
- Tom S., CAWS 2004 Vice-Chair submitted Preliminary Budget for CAWS 2004. See written report. Will be voted on at Conference.
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- Motion (Patty/Mark) to accept the bid for $1,391.50 from Weber Printing for 7,500 registration forms. Passes.
- Jon F., Webservant will have website with changes available for viewing for 08/20/03 meeting. He will go over key pages of site at Conference.
Executive Session: Ratification of Board Members conducted. Chair has count of votes. Performance Review Form distributed for review of Office Manager. Will be filled out and returned at 8/20/03 meeting. Those not attending 8/20/03 will fax form to Chair.
OFFiCER REPORTS:
Chair: Has set up meetings with Patty to finish some things before Conference. Has been talking with donor committee. Met by phone with some Trustees to discuss Memphis contract. Vice-Chair: See written report. Conference Chair might not be at Conference due to injury.
Secretary: No report.
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Treasurer: See written reports. CAWS 2003 profit is approximately $10,000.00 higher than previously thought because we didn’t receive the May 2003 bank statement on time, and some deposits had not been recorded. Treasurer is resigning effective after the Conference due to job and time constraints. He will help new Treasurer to try to facilitate smooth transition.
Director 1 (Mike G): See written report.
- Motion (Mike/Earl) for Board to accept the Newsgram subject to correction of typographical errors. Passes.
Director 2 (Earl H): See written report. Will report on cost comparisons for telecommunications vendors after the Conference.
World Service Office Trustee: See written report.
- Motion (Elizabeth/Earl) to accept “Cocaine Anonymous Trademark for use by Commercial Vendors,” Motion to table Passes. Need to compare to licensing agreement submitted by Trustees.
World Service Trustee: absent Office Manager:
- The Service Manual went to the Delegates.
- Getting Conference set up.
- Trustee travel referred to travel agent at cost of $60.00.
- Hotel for Conference has rooms available for lower than our $95.00 room rate.
- Office computers are breaking down. The person who has done our computer maintenance & repairs for free in the past will not be able to do it this year. It will probably cost $3,000.00 to do all the work and replace all the parts we need. We need 2 or 3 new computers, and can fix the others.
- Script from AMR was unacceptable. Video shoot will be 9/19/03 in Del Rey, FL.
- Archives Chair wants material.
- At Board meeting at Conference we will discuss CAWS 2004 Budget.
- Motion (Patty/Earl) to use Outside Services budget to hire temporary employee for office to do bookkeeping, etc. until Conference. Passes.
- Motion (Mike/Earl) to suspend the rules. Passes.
- Motion (Mike/Judy) to extend meeting time by 40 minutes. Passes.
COMMITTEE REPORTS:
- Motion (Mike/Patty) to send referral to Finance Committee to have them establish registration fee for Areas or Delegates for Conference. Passes.
NEW BUSINESS: none.
Motion to adjourn (Judv/Earl) at 10:20 p.m.
Next Meeting: Wednesday, August 20, 2003 at 7:00 p.m.
Respectfully Submitted,
Judy Weissman, WSOB Secretary
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