CA World Service Office Board Meeting
July 24, 2003
Approved minutes
PRESENT:
Bob Campbell, Chair
Mark Keaser, Vice Chair
Judy Weissman, Secretary
Mike Gallagher, Director 1
Earl Henderson, Director 2
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions Vacant: none
Members absent; John (“Oliver”) Van Horn, Treasurer Visitors: none.
Meeting called to order at 7:11 p.m. Elizabeth read the 1st Tradition; Judy read the 1st Concept.
- Minutes of 7/10/03 –
- Motion (Patty/Mark) to approve as amended. Passes.
OLD BUSINESS:
- Motion (Mark/Elizabeth) to approve 6/12/03 Minutes as amended. Passes.
- Motion (Mark/Elizabeth) to approve 6/26/03 Minutes as amended. Passes.
OFFiCER REPORTS:
Chair: Has been talking with Heidi regarding taking credit cards for Donor Program. Talked with office a few times; server broken.
Vice Chair: Has been in contact with office several times. May miss 8/14/03 CAWSO Board Meeting.
Secretary: no report.
Treasurer: absent.
Director 1 (Mike G): Newsgram information is on server. Should still be ready by 8/1/03.
Director 2 (Earl H): Has accumulated equipment to install new phone system in office. Needs to refurbish phones. Will have capacity for 6 lines and 12 phones. Information on telecommunications contracts to be presented in August.
World Service Office Trustee:
- Donor Program subcommittee wants to change name of program to CA World Services Contribution Program. Will have new form for 8/14/03 CAWSO Board Meeting. Program will be rolled out domestically only for now.
- Phone call to Heidi – Discussed ACH fee list from Wells Fargo.
- Has been working hard to find a secretary for the Trustees, but has not found anyone.
- Has been working hard to get the finalized World Service Manual to the office.
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World Service Trustee:
- Received contract from Memphis Marriot. Will go over it with WSOB Chair and Trustee Negotiating Committee. Expects to have contract executed by Conference.
- Attended Trustees’ quarterly conference call.
- Has been interceding in getting the finalized World Service Manual; should be faxed to office by tomorrow morning, 7/25/03.
Office Manager: See written report. Should have complete year-end report by next meeting. Will have internal budget, so we will be better able to analyze feasibility of adding one more office staff.
COMMITTEE REPORTS:
- 2003 CAWS Convention – Room rebate check from Chicago Hilton is in the mail.
- 2004 CAWS Convention – Requesting $400.00 for pre-convention fundraiser – Laser Tag event 9/22/03.
- Motion (Elizabeth/Judy) to approve $400.00 for 9/22/03 Laser Tag event. Passes.
- 2006 CAWS Convention – Eagerly awaiting communication from Committee.
- Motion (Elizabeth/Earl) to suspend rules. Passes.
- Motion (Elizabeth/Mark) to extend time to complete new business. Passes.
NEW BUSINESS:
- Motion (Elizabeth/Mark) to change name of Donor Program to CA World Services Contribution Program. Passes.
- Motion (Elizabeth/Mark) to accept Wells Fargo ACH Electronic Transfer Program to implement CA World Services Contribution Program.
- Motion to table (Patty/John). Passes.
Conference bids:
- Motion (Mark/Elizabeth) to accept bid of $112.00 for 7 walkie-talkies from J. Dolan. Passes.
- Motion (Mark/Elizabeth) to accept bid from Dataprint Solutions for $1,900,00 for 3 copiers. Passes.
- Motion (Mark/Earl) to accept bid from Micro Solutions for $950.00 for Conference equipment. Passes.
- Motion (Patty/Mark) to accept Pam Zydell’s bid for $1,200.00 for transcribing. Passes.
Motion to adjourn (Mark/Judv) at 10:26 D.m.
Next Meeting: 8/14/03 Respectfully Submitted,
Judy Weissman, WSOB Secretary
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