CA World Service Office Board Meeting
July 10, 2003
Approved minutes
PRESENT:
Bob Campbell, Chair
Mark Keaser, Vice Chair
Judy Weissman, Secretary
John (“Oliver”) Van Horn, Treasurer
Mike Gallagher, Director 1
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions Vacant: none
Members absent: Earl Henderson
Visitors: Kathy Jo R., Gary, Jon F.
Meeting called to order at 7:20 p.m. Bob read the 12th Tradition; Judy read the 12th Concept.
- Motion to table 6/26 minutes (Elizabeth/Mark). Passes.
OLD BUSINESS:
- Minutes of 6/12/03
- Motion to table (Elizabeth/Mark). Passes.
OFFICER REPORTS:
Chair: Has had some discussions with Heidi regarding donor program. Is working on licensing agreement. Is meeting with Themes & Logos Chair of CAWS 2004 7/11/03.
Vice Chair: See written report.
- Motion (Patty/Mark) to hear visitor reports out of order. Passes.
Visitor reports –
Jon F. – See written reports.
- Motion (Patty/Mark) to allow Jon to move forward with website redesign, Passes.
Gary – Golf Chair for CAWS 2004 – See written report. Explained “Hole in One” incentive program. Participants’ names will not be sold – only winner has to give name, address, etc. to be used internally by company. $300 for 1-89 (or 1-144?) golfers. Would take approximately 10 golfers to pay for $300.
Kathy Jo – Monday, 7/14/03 is room release date. Gave tentative list of
workshop leaders. Final list will be submitted in August. CAWS 2004 Steering &
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Committee meetings are at Universal Hilton on Saturday, 7/12/03. Programs Committee discussed possibility of removing Monday brunch from package price. Will take to Steering. Registration form is being drafted. Will take youth registration price to Steering.
Secretary: No report.
Treasurer: See written reports. Unknown: Nova bank charges for CAWS 2003. May is draft because of problem receiving bank statement. CAWS 2003 probably made approximately $40,000.00.
- Motion to transfer $2,500.00 from the CAWS 2003 Trust Account to CA Operating Account (Oliver/Mark). Passes.
- Motion to advance additional $9,500.00 from the CAWS 2003 Trust Account to CA Operating Account (Oliver/Mark). Passes subject to Trustee approval. Essentially, we’re just making the transfer early. Elizabeth will speak to Trustees Sunday night, 7/13/03.
Director 1 (Mike G): Will have Newsgram out August 1st.
World Service Office Trustee: See written report. Will be out of town from 7/26-8/14 then from 8/15-Conference. Will be at August CAWSOB Meeting.
- Motion (Elizabeth/Oliver) to suspend the rules. Passes.
- Motion (Elizabeth/Oliver) to extend meeting time through new business Passes.
World Service Trustee: Spoke with most Board members. Spoke to CALA Area Chair regarding a Trustee issue. Received report from PNR Trustee regarding complaint from member who got spider bites at Chicago Hilton and complained to Hilton and was not satisfied with response.
Office Manager: See written report. Changing method of inventory – will check chip inventory by weight twice per year, and only count each chip twice per year. Book sales were down $14,000 from last year. This was anticipated. For the first year since 1999 we will be in the black. Final numbers will be available in August.
- A member wants to make pins (see attached sample) using own funds, sell them and give profit back to CAWSO. We anticipate making about $400.00. Motion (Patty/Judy) to allow anonymous member to make and sell the pins, giving the profit to CAWSO. Passes.
NEW BUSINESS: none.
- Motion to adjourn (Elizabeth/Mark) 11:00 p.m.
Next Meeting: July 24, 2003
Respectfully Submitted,
Judy Weissman
WSOB Secretary
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