Apr 24, 2003 – WSOB Minutes

CA World Service Office Board Meeting
April 24, 2003
Approved minutes

PRESENT:

Bob Campbell, Chair
Mark Keaser, Vice Chair
John (“Oliver”) Van Horn, Treasurer
Mike Gallagher, Director 1
Earl Henderson, Director 2
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager

Positions Vacant: Secretary

Members absent: none

Visitors: Judy W. (Acting Secretary), Jon F., Jim H.

Meeting called to order at 7:02 p.m. Patty read the 8^th Tradition; Mark read the 8^th Concept.

• Minutes of 3/27/03
• Motion (Elizabeth/Mark) to approve.
• Approved as read.

OLD BUSINESS:

• Laptop computer purchase – Patty withdrew motion.

OFFICER REPORTS:

Chair: Need to discuss bank situation – not getting service we want. Need to have meeting next week (5/1/03) for phone conference call with Convention Committee.

Vice Chair: No written report. Conference Committee conference call postponed to this Sunday. Will email report because he won’t be here for Thursday 5/1/03 meeting.

Secretary: OPEN

Treasurer: Written reports submitted.

Director 1 (Mike G): Submitting latest Newsgram for Board’s approval.

Motion to accept Newsgram (Mike/Earl) passes.

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Director 2 (Earl H): Communications analysis information is coming in & he’s going over it. Will have something to present for 5/8/03 meeting.

World Service Office Trustee: Recommends forming ad hoc committee for improving Donor Program – make internationally friendly, outreach, and administration. Has been in contact with CAWS Office Director, WSOB Chair, WS Trustee, WSBT Chair re: the banking problems (i.e. bouncing check, transfer of $5000 not recorded by bank).

At this point it was decided to let the visitors make their reports.

Visitor reports –

• Jon F. – Built & was Webmaster for 3 years for SFVCA, and is now on committee. Was web servant & Outreach for 1^st Pacific South Regional Convention, and is web servant for 2^nd. Is willing and able to be of service as CAWSO web servant.

• Jim H. – Increasing communication between WSOB & 2004 Convention Committee. Talking to members of 2003 Convention Committee.

1. Planning pre-event fundraising t-shirt to take to Chicago. Doesn’t have budget yet. Will be sold last day of 2003 Convention, (to avoid fundraising for 2004 Convention outside Pacific South Region before end of 2003 Convention.) Also taking CA charms & “Got-A-20?” shirts to sell.
2. Not taking registration forms to 2003 Convention because not ready yet. Will have for Conference. Instead will have “Save the Date” cards to insert in registration packets. Are putting “Hollywood” in artwork to excite people about coming, since most people are probably not familiar with Universal City. Needs WSOB to approve.
3. Motion (Patty/Mark) to accept postcard for 2004 Convention Committee as presented, with suggestions going back to the 2004 Convention Steering Committee from WSOB. Passes unanimously.

World Service Trustee: No report.

Office Manager:

• See written report.
• Requesting more stories for new book.
• We no longer have a banking officer because we aren’t a big enough company, so faxed transfer wasn’t processed. Patty & Oliver will check out some other banks. Considering US Bank.
• Director’s insurance will not increase this year.
• We’re looking for a part-time/temporary office employee.
• Looking to shoot H & I video in July. Note: All travel expenses for office manager and TAL II donated.

Motion (Mike/Elizabeth) to suspend the rules passes.

Motion (Elizabeth/Mike) to extend meeting time to complete new business passes.

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• Motion (Patty/Mark) to accept Crystal Cave contract for $1,925.00 to be paid in two installments of $962.50 for table centerpieces passes.
• Motion (Patty/Elizabeth) to pay Convention portion of insurance in the amount of $1,041.17 to Philadelphia Insurance Company from CAWS Convention committee account passes.
• Motion (Patty/Elizabeth) to reimburse 2003 CAWS Committee Petty Cash Account passes.
• Motion (Patty/Mark) to make final payment to Shoreline Charters $2099.60 passes.
• Motion (Patty/Mark) to pay Steppenwolf Theater initial $1000 and final $1000 payments to be distributed by Convention Treasurer passes.
• Motion (Patty/Mark) to pay Dave Allen (piano player) $400 passes.
• Motion (Patty/Elizabeth) to create policy that the WSO 1099 volunteers on payments of per diem when not supported by receipts passes.
• Motion (Mike/Patty) to make final payment of $2500 for H & I video to AMR pending trustee transfer/approval passes.

Motion to adjourn (Mark/Earl) 10:49 p.m.

Next Meeting: May 1,2003 Respectfully Submitted,

Judy Weissman Acting WSOB Secretary

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