Dec 14, 2006 – WSOB Minutes (Proposed)

Minutes of the Meeting of
CA World Service Office Board of Directors
December 14,2006

I. Meeting called to order with the Serenity Prayer at 7:02pm by Chair, John Bodkin.

II. Tradition 10 read by Willie Bailey.

III. Concept 10 read by Patty Flanagan.

IV. Birthdays: BUT…Earl has 7,000 days today.

V. Roll call and Quorum Determined.

A. Voting Members Present: John Bodkin (WSOB Chair), Tom Phelan (WSOB Treasurer), Willie Bailey (Director I), Earl Henderson (WSO Trustee), KathyJo Rangno (WSOB Vice Chair), Teresa Neighbors (WSOB Secretary). Patty Flanagan (WSOB Paid Director, WSO Director of Operations, Office Mgr), Hayward Hunt (WS Trustee)

B. Voting Members Absent: Director II (vacant)

C. Visitors Present:

VI. Approval of the previous month’s minutes

A. Motion made by Earl to approve as amended, seconded by Willie. Approved by acclamation.

VII. Guest Reports— none

VIII. Old Business

A. Director Resumes—

1. Waheeda has withdrawn her resume.

2. No new resumes received at this time.

3. Willie suggests set new deadline for end of Feb., after the assembly (which is the 17^th) KJ: that doesn’t allow for someone to make the 2 meeting deadline very easily by then. Maybe we also need a marketing piece. Tom: We just need some names. Patty: if there isn’t a deadline, they aren’t doing the paperwork. We need to contact past people to get leads and tell people to come to our meetings and get us a resume. John: past members/visitors—there is no policy on that. Personal invitations are not out of the question, either. Patty suggests a deadline for submitting resumes of Feb 28 and considerations continuing through March (to allow for more time to attend out meetings.) John: let’s just hang loose and not force what might not be meant to be. Let God be in it.

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VIII. Office Report

-Patty submitted written and verbal report

1. Web Servant-Patty met with him. He will be providing a quarterly report at the end of Dec. for us. Reg Online is now live.
2. Delegate mailing is now complete. Will be mailed on Dec. 19. Hayward: are the Trustee minutes in there? Patty: no, I don’t have those. Hayward: we sent those. Patty: not to me. You need to send those to me. When you know that a mailing is coming up, please send me a list of items that you want included. Also please send all minutes from March forward, for her comfortability. I will send Hayward an e-mail of how she would like for it to look.
3. On the website, want to have a link for delegates to click to get their delegate mailings. John: are there any last names on any of the reports on there? Patty: yes. John: then we can’t do that. Patty: it is only the Trustees from their minutes. John: I believe that you need to inform anyone whose name will appear online before it does.
4. We really need one person focused on order entry in order to improve customer service, esp. across borders.
5. Podium signs ordered-expected Dec. 22
6. French chips ordered, 16-30 yrs. Total cost less than $200.
7. Patty wants to change the CA stickers to something more interesting.
8. KJ: is it time yet to consider a fulfillment center for the UK? Patty: yes.
9. Earl: re: reassigning duties from Leandra to Robin—is that just in regards to Quickbooks? Patty: yes.
10. Earl: re: the Las Vegas Love and Service Seminar—the WSO has been invited to attend? Patty: yes—on Jan 20—that’s you/us
11. John: when you say you are seeking new typesetters, what do you mean? Patty: our typesetter only wants to do the new book but not the newcomer packet and other project.

BREAK—8:05pm

Meeting called back to order 8:13pm

IX. Treasurer Report

-Tom submitted verbal report

1. No unpaid bills
2. 30 statement/report will be ready at next meeting.
3. Mentioned AA service report and similar struggles in AA.

X Director Reports

A. Chair—no report

B. Vice Chair—KJ submitted written and verbal report

1. Kansas City 2007-reviewed minutes and proposed marathon meeting topics; need the Houston Pass-It-On.
2. Denver 2009-received minutes (forwarded by Robin)
3. Referral Grid-preparing for distribution.

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4. reprint policy sub-committee meets next week again.

C. Secretary—

-Teresa submitted no report. Patty would like to meet with Teresa after the meeting.

D. Director at Large

– Willie B. submitted no report.

1. Some discussion about his having stepped down as Unity Chair.
2. Tom posed question of what substantiates incompetence when it comes to service. Some discussion ensued and ended with the general consensus that God is in control.

XI. Trustee Reports

A. WSO Trustee

-Earl—submitted no written report.

1. Working on a proposal to get calls transferred to Patty’s home so that she can work better from home.
2. CA 2006_conference approved financial guidelines went into print.
3. Having a get-together on Sunday at 2pm. Everyone invited.
4. Hayward; would like to discuss the menu for the phone system. Would be great to purchase product that would cover all of our needs, ie: direct callers looking for meetings to 800 # and direct calls for Patty to her house, etc.

B. WS Trustee

-Hayward—no written report

1. Working on minutes from the quarterly meeting.
2. Secured a back-up system for the 800-number.
3. Received the e-mail about the CA help-desk site. Patty: this has not been approved and is not part of our website. It is googleable, which is not good. It is not a beta site. If we want it to be a part of our website, we need it to go through the office.
4. Working on the Intellectual Properties subcommittee.
5. From last month: question from Nick about translating “We’re Here and We’re Free”—are they covered by copyright? We need to get back to him.
6. From last month: CA Logo in S Africa—is it protected? Still checking into it.

XVI. Seventh Tradition taken

XVII. Committee Reports

A. Assignments Established:

Finance: Tom, Earl—no report
Structure & Bylaws: John—no report
Convention: KJ, Patty— Tom, Patty and KJ met to discuss KC status per sub-committee and prepare Patty for trip to Missouri in January.
Conference: KJ, Hayward—no report.

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Unity: Willie—expressed concern over “unity around the world” event. Feels that there is confusion about who is responsible for organizing and putting on this event.
Literature, Chips & Formats: Teresa, John—no report.
Hospitals & Institutions: Hayward—conference call this weekend.
Public Information:
Internet:
Archives: Patty—no report.

XVIII. CAWS 2007

See KJ’s written report.

XIX. CAWS 2008

Nothing.

XX. CAWS 2009-nothing to report

Earl: re: the minutes—don’t freak out—they are old minutes and the issues are worked out.

XXI. CAWS 2010-nothing to report

Nothing.

XXII. New Business

A.   Next Meeting(s) 01/18/07.

B.   Proposed Marathon topics: some discussion re: their meeting topics and their appropriateness/the possibility of closing their doors during speaker meetings. Motion made to table. Seconded. Approved by acclamation.

C.   Motion made by Patty to adjourn. Seconded by KJ. Motion approved by acclamation.

D. Meeting adjourned at 9:47pm with the “We” version of the Serenity Prayer.

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