Proposed WSOB Minutes for November 9th, 2006
Meeting opened at 7; 15 with Kathy Jo R. leading us in the WE version of the Serenity Prayer.
Roll call was taken
Quorum was taken, 7 voting members.
Tom made a motion to accept minutes October 12 as amended. Teresa seconded. Motion carried with one abstention.
Tom made a motion to table the minutes of October 26. Hayward seconded. Motion failed.
Motion to accept amended minutes of October 26. Teresa made the motion. Tom seconded.
Old Business:
- Director Resumes: Hot pink resumes were distributed at the regional assembly Earl discussed same.
- Newcomer pamphlet and welcome kit: WSO will try to help get welcome kit by next meeting.
- Post conference referrals: John discussed the proper way to approach relaying the information back to conference, “no action taken” would be premature at this time, or would have been premature in the post conference report. Kathy Jo will check with conference committee on what their direction is regarding this.
- The Reprint Policy Committee had their first meeting, report and policy attached.
- Webmaster: Mike Ross did some stuff for European region right away, Hayward was very pleased with Mike’s responsiveness.
- WSO Web Store: attached is inventory from the conference. We are discussing selling the leftover inventory online. Patty discussed linking to a convention as we cannot sell non CAWS conference approved items on the website. John made a motion that we transfer all inventory to the WSO. Patty seconded the motion. Motion passed unanimously.
Office Report:
Written report submitted.
Questions asked and answered about Nicholas Lynn cashing checks here.
Questions about the status of the server/router.
Anything about literature should be directed to Robin, it will be part of the process.
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The book is awaiting Jon Fishs’ final changes; there is a sense of urgency about getting the book to the printer in a rush, vendors. Patty will try to get book delivered by January 30 if possible.
Translations: we are, at this point, a repository for emerging nations’ literature, but we made a commitment to the conference to move forward on this. Patty will give consideration after budget is done to translations-The office will do what it can. Process and procedure: it speaks to your leadership, the way the office was able to run in your absence.
Will the AAOMOS pamphlet (And All Other Mind Altering Substances) change the content of the book?.
Treasurer’s Report
Tom will be meeting with Patty and Leandra on Monday. There will be a completed quarterly report on Monday night. Some of the information that should have been expected to be gone through Patty was given in error to Leandra. 7th tradition reports were emailed out today. There will be a new set of P&L statement for September on Monday. There will likely be a motion to reallocate the outside employee line item next week. Hayward is concerned about the high number on starter kits. Willie recalls that areas and districts were going to attempt to save some money. Patty: last year was the first year it was added as a line item. Second, starter kits should go out to every one that wants one, there are specific directions. Anyone that wants a starter kit should get one. Should this be a discussion at board to board? Earl—this should be an area/district expense. There is a big learning curve out there, delegates need to be educated on this issue. Kathy Jo, let’s hold off on this board to board and take it to the February meeting.
Chair Report:
Written report submitted. Asked Karen to leave package from Jay for him. Cynthia and Teresa are going to get the NewsGram going. John has a copy of Quark Express he will donate to the office. Jay owned the last publishing software. Spoke to Lisa Morgan today, asked her to return the office key. John is eager to put together a board to board report to submit, new members ask for help if you need it. Earl: this is more of a meet and greet than hammer out the issues meeting. The November and February meetings are different environments. Conference closing report submitted. Nothing new on translations.
Vice Chair: No written report. Vacuum was shipped back. Pacific South Regional, attended. WSO prepared packages for the regional. Reprint committee met and they are moving forward. Kathy Jo will be officially joining conference committee this Sunday. WSO was not the only conference committee was not the only committee that did not get a message that they were required to do a closing and a final report. Expressed concerns regarding handling costs on H&l, it seemed excessive. Next meeting is next Wednesday.
Secretary: No secretary report, no secretary.
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Director: Teresa. Is happy to know about the software, she will need it. Can the software be shared? Deadline for mailing is actually 2 weeks prior to mailing. Microsoft Publisher might be the most practical program for the first issue. Procedures were discussed. Dates and timelines were talked about. NewsGram is quarterly, the Connection is could be monthly. Patty would like Patty’s Perfect Plan to have Teresa be on LCF.
Director: Willie: Came up with the quarterly report for the board to board meeting. Attended the Pacific South regional caucus, solicited regional help from region for unity luncheon, is preparing transferring duties and responsibilities to vice chair, it will be a slow process.
Trustee: Earl. Written report submitted. Reports need to be posted as soon as possible; i need to send our written reports by email to earl.
Trustee: Hayward. Working on vendor licensing and as secretary of WSBT, getting all the stuff in order.
Motion to suspend the rules by Kathy Jo. Willie seconded. Motion carried.
Motion to extend the time to complete the agenda made by Tom, seconded by Willie B. Motion carried.
Committee Reports
A. Assignments Established:
Finance: Tom, Earl
Structure & Bylaws: John
Convention: KJ
Conference: KJ, Hayward
Unity: Willie
Literature, Chips & Formats: Teresa, John
Hospitals & Institutions: Hayward
Public Information:
Internet:
Archives:
CAWS 2007
A. KJ reported registration forms are ready for upload. Jeanette J., printing chair, looking into getting registration form translated into Swedish Spanish, French, etc. John recognized this as tremendous initiative, but perhaps too early—too much unknown and would require other translations (currency).
KJ also reported that Jeanette is also working on reg. on-line form updates which may be ready by mid Dec.
B. KJ reported that the speaker knows that their slate was approved and that the spending committee needs to figure out budget discrepancy. Discussion ensued: Tom: they already looked at it and it was resolved. KJ; their speaker committee doesn’t know. John: sounds like a communication issue. Tom:
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what would you like for me to do at this point? John: first get with Patty and explain the situation and ask her how we should handle it before contacting them to help resolve it.
C. KJ reported that what she needs from the office is the number of registrations that have been received for Kansas City.
D. John reported that he has spoken with Tony and has some notes that he will pass on.
CAWS 2008
A. KJ had no update but inquired about whether or not the bank account was open yet. Tom and Patty answered that it was not but that it would be a Wells Fargo account.
CAWS 2009
A. John reported that he had seen some minutes from the committee and encouraged everyone to take a look at them.
CAWS 2010
A. KJ inquired about how a chair of a convention is chosen. John and Willie answered.
New Business
A. Next Meetings: 11/30 and 12/14
B. August Board to Board Meeting minutes: Earl made motion to approve Board to Board meeting minutes as amended from August. Seconded.
Willie asked about a quorum, with regards to himself and Teresa since they were not present at that meeting—would they be voting just for the sake of meeting the quorum. John answered by explaining the purpose and usefulness of abstaining as an option. Vote was called and taken. 3:0:2 Motion carried. Minutes approved.
C. Board to Board meeting:
a. Sat 11/18 10am
b. John/Earl discussed what to expect at the B2B meeting.
KJ made motion to adjourn meeting. Seconded. Passed by acclamation. Meeting adjourned at 10:36pm.
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