Aug 24 – 26, 2003 – WSBT Quarterly Minutes – Documents Archive for Cocaine Anonymous

CA WORLD SERVICE BOARD OF TRUSTEES REGULAR QUARTERLY MEETING MINUTES

August 24-26, 2003

Since this report is a confidential CA document, for members only, it contains members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc.).

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The regular quarterly meeting of the CA World Service Board of Trustees, at the Sheraton Four Points Hotel, was called to order at 7:00 p.m. on August 24, 2003.

Quiet Time and Serenity Prayer
Roll Call

Spencer Barton, Midwest Regional Trustee, Chair
Jackie Schickler, Atlantic North Regional Trustee
Jahi Boseda, Trustee at Large
Cynthia Cronkhite, Pacific North Regional Trustee
Matthew Reilly, Southwest Regional Trustee
Teri Knight, Atlantic South Regional Trustee, Vice Chair
Leon Mason, Trustee at Large, Acting Pacific South Regional Trustee
Elizabeth Saldebar, World Service Office Trustee
John Bodkin, World Service Trustee, Corresponding Secretary

Personal Sharing (no more than 10 minutes each) – completed
Reading of the 12 Traditions
Read (Jahi) & Discuss (All) Tradition Six (Limit discussion) – Still amazed at how many people don’t understand what that Tradition is about. L.A. has an Accreditation Committee which makes sure meetings follow Traditions; went to several meetings with Chair recently. Flyers are supposed to be approved at District or Area level. Saw flyer for meeting which had advertising for sober living attached. Even meeting name appeared to affiliate with name of sober living facility. At CAWS 2003 there were a lot of convention registration forms; one said to make checks payable to a clubhouse c/o an individual. Flyers are still out there in that form. Has been going on in California for a while. Wonder how many people are writing checks to that individual. Marathons are getting coupled with dances, memorabilia and we’re getting diverted. What would it take – an article, us making a statement? Something needs to go out to these Areas and Districts who are doing this stuff and don’t see anything wrong with it. Facility receiving grants wanted to show CA group as one of the things offered at the facility which implied that the CA group was part of what they did. This was done without knowledge of the group. Harder to educate outside entity than people in fellowship as to what is against our Traditions. Did group inventory; surprised how many people really do not know the Traditions, even with 5-6 years of sobriety. AA has Tradition Month; might want to do that ourselves. People seem to think Traditions are boring. Maybe month of CA’s founding could be Tradition Month. Open meetings in 30-day inpatient facilities used to work real well when

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separation was clear. Can only separate it to a certain point but then you’re selling CA. A lot of step/Tradition meetings end up being only step meetings. Going back & forth from week to week seems to work pretty well. Once people understand the Traditions better they seem to get more solid and get out of themselves. Bothered by special events taking people away from conventions, such as Universal Studio trips being promoted. A lot of convention functions in Chicago were not well attended because we were all off on special events. We are well-respected individuals and don’t need to wait to say something about these things. We enter into contracts with hotels, taping companies. Why not just give people a list of attractions and let them choose for themselves? Problem is when Tradition violations go on and on and nobody says anything. Other people’s literature often gets commingled with ours. Sometimes it’s hard to get to everything. Had to address separation with crackhouse ministry by keeping CA meetings listed separately. Can’t mix sober club with CA. It’s up to delegates, GSRs, Trustees to educate people. Addressing licensing of our logo this year which infers lending of CA name to an outside enterprise at some level. Some 12-step fellowships don’t have an issue with it and have created a licensing agreement which covers their bases. Seems like risky business. Musicians Picnic continues to be a challenge in that flyer says portion of proceeds gets donated to AA, NA and CA. Every year we have to remind them about the Traditions. They don’t know they’re doing anything wrong, so we need to educate them. This year someone applied for a bingo license in name of CA. Can’t require every member to become familiar with Traditions. Can be tempting when we’re financially challenged to find other ways of raising funds. Group wants to sell water in its own meeting to fund an event and wants to know why they can’t; hadn’t taken group conscience. Individuals come in with strange behaviors around money. Needs to be decision made at group level. WSO refused $9,000 check from Musicians Picnic. Takes courage to do the right thing behind money. People often announce non-CA events (treatment center picnics, sober living houses) under “CA-related announcements.” Might want to do referral to LCF to add sentence to meeting preamble about what is a CA announcement. Can’t make everyone read the 12 & 12, but every Secretary needs to read the meeting preamble.

Read (Matt) & Discuss (All) Concept XII (Limit discussion) – CA Trustees aren’t supported by subcommittees and GSO the way they are in AA. Warranties that go with Concept XII reiterate a lot of these points. Can be changed only by ¾ vote by every group in the world. Important that CA get the amount of money in place to not only have one year’s finances in place as a prudent reserve. Publications are great money makers; for a while we couldn’t even get a quarterly NewsGram out. Fellowship is generally poorly informed about problems we’ve had at World level. Sometimes you get what you pay for when you have a volunteer as opposed to a paid employee. NewsGram could be monthly and be a money-maker as well as informative. Trustees need to get away from being secretaries, clerks, lawyers, etc. No need to worry about

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perilous wealth. People find ways of filtering outside contributions into fellowship some other way. Minority opinion about new bylaw language is that it could be personally punitive without the person having recourse until the following Conference. Hopefully it will never have to be used. We understand why this was necessary, but someone further down the road may or may not know what took place. Concept of perilous wealth brings forth undue authority or power. What is the definition of perilous power? Can a body of individuals become perilously powerful without a lot of money? Discussion re book not getting done, not being there to fund prudent reserve. We’re doing what we can to save the fellowship money. Need more products for sale if this fellowship is ever to be financially successful. MA already has its own book and it started around the same time CA did. Not necessarily to rewrite, but to incorporate, or to do a meditation book. Could do jewelry or other things to raise funds. Story Book is not a daily reading. Have to build that prudent reserve. We put so much pressure on convention host committees to build funds for CAWS so we can have this Conference. Hope donation program really kicks in. As fiscal agents for the fellowship we need to be talking more about those things long-term, not necessarily just next year’s budget. Where are we going to be 5, 10, 15 years from now? We’re burning out the 10% that are willing to do the work. Question of printing the first 164 pages of the Big Book in the front of next HFC book, or a step workbook – does it have to be run through the Conference, or can the WSBT mandate it? Parts of fellowship would like to see more unanimity from WSBT on certain issues. NA sells a ton of their step workbooks. This Board can make just about any decision and the Conference can change it. Would not be the moral thing to do to take advantage of AA’s mistake in not following through with copyright. With regard to action taken by last year’s Board, a lot of people weren’t sure Board could do what it did. According to what was written, a Trustee who relapsed could not have been removed. Now we know we can do that vote of confidence rather than having to wait. Our common welfare must come first; this applies to the Board, too. Was a movement to remove the entire Board. Sometimes we’re so tolerant and patient that the fellowship gets hurt. Think we followed this concept to the best of our ability. Concept refers to Conference actions being personally punitive.

Chair Opening Remarks (Spencer) – Reminder to keep receipts. We have a full agenda. We have to report to the floor; on Wednesday, each Trustee does a brief statement. Entire Board’s report is given later. Worked with Teri three Wednesdays in a row to make sure we had all our referrals. Have a lot of work to do, but a lot has been done. TEC schedule has been distributed. Jahi will be presenting Trustee slates; Matt will be presenting new Area petition (last year’s motion to change Areas will have to be removed from table after making motion to suspend the rules). Will need to collaborate on WSBT report. Meeting with Teri and Secretary at 7:30 a.m. tomorrow.
Review of the Agenda – completed; will reconvene at 8:30 a.m.

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Monday, August 25, 2003:

The regular quarterly meeting of the CA World Service Board of Trustees, at the Sheraton Four Points Hotel, was called to order at 8:30 a.m. on August 24, 2003.

John Bodkin, World Service Trustee, Corresponding Secretary

Conference Call Minutes

February 2, 2003 – Per Spencer, John has made updates. Per Teri, minutes were approved in July conference call (with corrections); Spencer to sign and give to Patty.

Elizabeth suggests making copies of the signed minutes to pass out to fellowship, Board agrees. Elizabeth will make copies, but attachments are missing. John to print out missing reports and attachments.

Jahi – Questions if referral #2228, “Please define special interest groups,” was discussed. WSBT continues to discuss this sensitive issue.

July 13, 2003 – Per Spencer, John received and incorporated changes from Teri, Cynthia, Elizabeth and Jackie. MOTION PASSED to approve minutes of July 13, 2003 conference call.

WSBT Quarterly Minutes May 2003 (Spencer needs e-mailed, Cynthia will give Elizabeth hard copy). MOTION PASSED to table approval of minutes until next quarterly meeting.
Hand out Trustee reports (completed)

WSBT OFFICER REPORTS

Chair (Spencer): Has been in communication with WSOB Chair and with Patty. No Board-to-Board report. Will hold Board-to-Board Meeting at 7:30. Break for

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lunch at 12, dinner at 6. Patty has her report. Other reports unavailable, will add reports as new business.

Vice Chair (Teri): Worked closely with Chair to ensure agenda, report and updates are completed in a timely manner.
Corresponding Secretary (John): Absent.

TRUSTEE REPORTS

World Service Office Trustee (Elizabeth): See attached report.

After lengthy discussion and debate, MOTION PASSED to approve World Services Contribution Program flyer deleting “We’re Here and We’re Free” from the header, changing bullet #2 “Inmate Books” to “Hope, Faith & Courage books to inmates,” adding “Service” under 6^th bullet “World Serv Convention,” and changing “our” to “your” in 3^rd paragraph on back page. Elizabeth will get corrections made and look into whether there should be an “s” on World Services.

Roger Brown report – made $52,000 instead of $40,000.

Jahi requested graphs.

Elizabeth explains that graphs for Trustees are included in report, but only Oliver does graphs. Roger Brown will not do graphs.

Teri says that in last quarterly meeting the graphs were more comprehensive. She is disappointed with the graphs as of late.

Graphs to be discussed at Board-to-Board meeting.

Spencer says that the draft is inaccurate with regard to expenses and notes that everyone has been under budget except Spencer and Elizabeth.

Elizabeth says that the draft is not correct and all “-‘s” should be “+’s.”

Audit Bids: (need report from Elizabeth) – (***ask Elizabeth about revision to budgets for Donald Mink Corporation) Jahi said he’s been in contact with APGM and thinks that they might be able to set CA up with firm that will do it pro bono or for little money. Elizabeth says that they must pay for it. Jahi says that recent findings that show that were plus of $10,000 shows more of a reason why they should conduct an audit. Elizabeth says CPA before is responsible. Jahi said that finding an audit company should be at the top of the list of things to look into. Spencer asks Jahi to give Elizabeth the information.

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Personnel Handbook: Has a member qualified to assist Bob and Patty with revising handbook. Personnel handbook to be complete by next quarterly; office procedures to be done by August 2004. Graphs & job descriptions to be discussed at Board-to-Board.

Jahi would like to know who will be the next Treasurer.

Job Descriptions: Rundown and summary of descriptions. Teri asked if it’s considered complete because she had made comments and would like to discuss this matter at Board-to-Board meeting.

NewsGram: Discuss at Board-to-Board meeting.

Teri notes that page two, second graph in WSOTR under financial reference material is not included in report. Will discuss under “per diem” in Board-to-Board meeting. Teri asks if there was additional charge for additional phone lines. Elizabeth says to ask Earl. (To be discussed in Board-to-Board meeting.) Teri also asks if NewsGram has been approved.

Cynthia asks for clarification to 1099 policy. Elizabeth says they need clarity about what IRS says. Discuss at Board-to-Board.

Jackie needs to know if she has to file tax returns in the USA. Will discuss expenses/reimbursement at Board-to-Board. Elizabeth suggests that everyone try to keep receipts.

Teri asks question regarding status of WSOB minutes for 7/10 meeting. Elizabeth says August 14 minutes were also sent. Teri was never sent the minutes. Elizabeth says that there were two in July, one in August. Teri requests she be sent the second minutes in July and first one in August. Teri asks why there are no attached reports to that set of minutes and feels that the Board of Trustees should review the logo. Elizabeth says that they do not need to review logo and states that the World Service Convention is responsible to the office regarding finances and logos. Also states that the 2004 convention is running behind. Teri clarifies her position and states that she thinks that the Board of Trustees need to be in the loop about what’s going on with the fellowship. Elizabeth says that when information is given out, there is backlash on this Board and creates never-ending cycle. She believes that the Board should trust the trusted servants and that it is not feasible to keep everyone in the loop. She also explains that volunteers cannot handle this type of thing and including the WSBT in all these areas is overwhelming. She also states that she feels that no one is ever satisfied.

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Teri says WSOB minutes of 6/26 reference minutes on 2/13. Elizabeth says that no secretary was present for 2/13 meeting. Teri also asks why no reports were attached to 7/10 minutes. Refers to the following entry: “A member of the fellowship is creating a pin for sale to donate to CAWS.” Elizabeth explains that the minutes are e-mailed and that not everyone is including their attachments – solution would be to e-mail and then send the hard copy. Regarding pins – they were something office wanted to put forward to offset cost instead of charging for Conference.

Spencer noted that minutes for 2/13 meeting are MIA, and is concerned that certain motions were not noted or remembered. Asks that any motions that anyone remembers be brought forth to the Board. Elizabeth says that since the minutes can never be approved, they are not true motions and are not substantial.

World Service Trustee (John) – Absent.
Trustee At Large II (Jahi) – See attached; will be reported later in agenda.
Midwest (Spencer) – See attached; Spencer has no additional comments [Spencer to e-mail report to Patty for inclusion as attachment].
Pacific North (Cynthia) – See attached; additional comments will be covered later in agenda.
Pacific South (Leon) – Report was affected by worm virus, will have later this evening when assistant has back from shop [Leon to e-mail report to Patty for inclusion as attachment].
Atlantic North (Jackie) – See attached, no comments.
Atlantic South (Teri) – See attached, no comments.
Southwest (Matt) – See attached, no comments.

TRUSTEE COMMITTEE REPORTS

Finance (Elizabeth, Leon, Matt) – Matt notes to reference pages 3 and 4 on his SW report. Elizabeth notes that she asked for budgets from Regional Trustees and only received Atlantic South and Atlantic North. Asks that remaining Trustees submit their budgets to Jim M. ASAP. Leon asks that Elizabeth prepare budget for Pacific South. Matt instigated a lengthy discussion by stating that without discussion of budget goals as a Board, it seems difficult for individuals to prepare budgets. Spencer agrees that these things should be considered. Teri states she submitted her expenses based on her upcoming needs, including

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Secretary and TEC, also lowered her office expenses. Teri has also worked on an honest assessment of what she feels she needs to be a Trustee in 2004-2005. She also says that they have asked Trustees to submit what they thought was needed in the past.

Elizabeth suggests that everyone prepare their own budgets and take to Finance Committee to see if it works. If not, they will come back. Suggested that John write down everything he could possibly want. Also thinks it’s important for Regional Trustees to attend some of their Areas’ meetings; suggests that they make a “wish list” and then they will find out what they can afford. For example, Jackie wants to go to Scotland so she will include that expense in her budget. The Finance Committee will review budgets to see which ones will work. Pacific South is less and Pacific North is in between because of location. WST is more and WSOT is the least. Budget needs to be re-visited for 2004 because they are allocated $36,000. Patty, Oliver and Bob have submitted budget to Finance Committee.

Jackie says when she prepared her rough budget, she highlighted it depending on times of the year. She also based it on last year’s budget. Since the Regional Assembly will be in the UK next year, she allocated money in her budget to go to Scotland and Toronto.

Cynthia says that they discussed this matter during the May quarterly but does not recall receiving any e-mail regarding a request for a “wish list” or a deadline of 8/10.

Matt said that he understands the budget, but doesn’t get where the board “is going.” He doesn’t agree that all Regional Trustees need to go to regional conventions (unless they are on the convention committee). He was told NO TRAVEL to any areas within your region, unless they pay for it and figures NO TRAVEL except for Regional Assembly. Should they regress back to what has been effective in the past? Matt also thinks that high-speed internet connection and e-mail should be required as a Trustee and should be incorporated in the budget. Elizabeth notes that Matt’s topic should be discussed and added to New Business #11 – Trustees’ budgets for 2003-2004, 2004-2005. Jahi would also like to add to Board’s Needs for Trustee position (#12).

Conference (John, Jackie) – See Jackie’s report. John absent but added report; Elizabeth noted that John said that the Conference Committee will be looking for other sites for 2005 and 2006.
Long Term Planning (Jahi, Teri, Elizabeth, John, Leon) – See Jahi’s TAL II report.
Trustee Election Committee (Teri, Jahi) – Jahi sent e-mail with schedule to WSBT members and would like to go over rating system that was suggested by

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TEC for election of new members. Order of candidates will change but Jahi has not been able to contact anyone from Pacific South and has no information on TEC Delegates from the Pacific North. Cynthia indicates she sent Jahi an e-mail with info re Pacific North TEC delegates some time ago. Leon notes that some numbers are incorrect. Spencer is concerned about interview schedule if candidates have not been notified. Elizabeth asked if she can get tapes available from TEC and candidate’s resumes, since she cannot attend the interviews. She agreed to listen to tapes as everyone is interviewing. Spencer suggests that Jahi make tapes available to everyone not present in a timely manner and that everyone be updated on changes in the interview schedule. Jahi needs additional equipment to make copies of tapes. Elizabeth suggests that Jahi call the office to either borrow a machine or to purchase another machine. Jahi has also prepared a packet for the TEC delegates that will be waiting for them at registration which includes guidelines, schedule and voting procedure and asks that the items be reviewed prior to the interviews. Spencer notes that Jahi has many things to do prior to Tuesday afternoon. Jahi asks that the Board be patient in this matter.

Legal (Spencer, Jahi, Jackie, John) – Jahi says obtaining rights to music for Milwaukee video presentation has been difficult. Synchronization is the process of aligning the music with the video. He needs to know what will be done with the video, how many copies will be distributed, the charge for the copies and who will be looking at the copies. He still needs to write the letter. Matt suggested that they have a video production company take on the task of making copies. Matter will be discussed in Old Business under Referral 006. Jackie has also been working on three legal issues that are referenced as items 8, 9 and 20 in Old Business.
Orientation (Spencer, Teri) – Teri has no report but is prepared to meet w/new Trustees selected and provide guidelines, but there are some edits that may have to take place based on other discussions here.
Negotiation (John, Teri, Leon, Cynthia, Matt) – Teri notes that the committee reviewed several contracts distributed including Royalty agreement between CAWS and UK. See report. Matt notes that John also sent contracts from 2002 Chicago convention including entertainment (see attached report).
NewsGram (Teri, Cynthia) – See Teri’s and Cynthia’s reports. Teri has concerns that she will address in the Board-to-Board meeting, including subscription problems, status of deadlines, and why typos are still present in the newsletter. Feels guidelines are incomplete because deadlines are not made clear. Lengthy discussion ensued regarding typos and what Trustee committee’s role should be. Trustee committee was asked to and did step away from helping with editing. Spencer agrees with various comments but would like defined roles established for Trustee Committee, including Tradition violations.

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TRUSTEE CONFERENCE COMMITTEE REPORTS

Finance Committee (Elizabeth) – Will be working on marketing plan for CAWS contribution program.
Conference Committee (John) – Looking at sites for 2005-2006 Conferences.
Convention Committee (Matt) – Took concept of 30% reduction to the committee meeting in Chicago. Hopes that the profit Chicago made does not overshadow what the other conventions make. Feedback that he’s gotten includes that their committee is very busy. Greater Missouri Area will be putting in a bid for 2007. Believes that coffee should no longer be free at all functions (excluding meals). Suggests charging for it is a way to cut costs and increase profit margin.

a. CAWS 2003 (Spencer) – See attached report. John and Patty also helped with report.

Status of minutes to the CAWS 2003 final meeting – Minutes complete and awaiting final details from John and Patty. CAWS 2003 contribution is $52,000, largely thanks to the efforts of Patty and John. Unsure if financial part has been completed. “Pass It On” report will be e-mailed to all Trustees with final minutes. Teri asked about inquiry on evaluation statistics. Spencer said a complete report would be ready for convention.

b. CAWS 2004 (Leon) – Has attended most meetings except last one, but they are moving Registration forms will be available at this Conference. They are running late because of a lag in creating the logo. Treasurer stepped down because he couldn’t devote proper amount of time. Kevin will step as Treasurer. Lost Marathon Chair and are in the process of choosing another. Most program work is complete. Making plans for sightseeing in Los Angeles including Universal Studios and are looking into Speaker Chair from Arizona. Does bring up a problem with only booking speakers that can afford to come. Brought up fund-raising and cutting speaker budget and allotting a larger budget for entertainment. They will also be losing Neil B. as Workshop Chair. Also wanted to confirm that everyone is getting minutes and to let Maria know if they don’t want them.

Elizabeth – Asked Leon about 2004 committee revising budget and if it is to include “bottomless coffee cup.” Also stated that the members of 2004 convention committee have been able to attend WSOB meetings, which is extremely helpful. Kathy Jo is coming to WSOB meetings about fiscal issues. Would be great if they can continue to do so.

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Leon – Speaker budget ($25,000) is much less than entertainment budget and is concerned with prioritization of money.

Spencer – Would like 2004 and on to look at the following process regarding speakers: If there are enough people in that region, they should be able to take care of workshops. Committee for 2003 saw that there were enough people within region to find speakers within area. This will keep costs down. Regarding Matt’s comment about Teri’s budget regarding CAWS 2005, Spencer only took two or three trips regarding CAWS 2003. Teri should budget for attending one quarterly meeting a year.

Leon – Concerned about California backlash if they use local people.

c. CAWS 2005 (Teri) – See report. Got copy of budget 2005 committee is submitting to floor and is meeting with John to discuss. Not sure if the numbers are enough. Proposing $35,000 profit. Teri had asked for line item detail but they only provided lump sum. Mistakes in minutes re amount of seed money; minutes say $900 but it’s only $500.

Jackie – Asks if there is an alternate hotel that is less expensive so that more people can attend.

Elizabeth – They have been asked to reduce cost by 30% for 2005. Teri says there are few hotel choices in Memphis.

d. CAWS 2006 (Cynthia) – No new communication from committee; has yet to confer with John.

Elizabeth – Regarding fiscal that was to be prepared by Cynthia and John. Would like to discuss not having World Convention in Calvary in 2006 under New Business (#13).

Structure & Bylaws Committee (Spencer) – No report. No committee report at forum at World Service Convention. Jahi – World Service Manual has gone out. Not sure if they have done work on referrals that are pending.
H&I Committee (Jahi) – They have worked all year and he tips his hat to Harrison J. They have completed new guidelines and are ready for Conference. H&I video to be discussed in Old Business.
PI Committee (Teri) – Committee met at convention and had a good working meeting. Vice Chair kept commitments (see her report), but they have not done a thing all year. In fact, Teri completed any updates. They are not ready. She

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has summary of last survey but has no idea how they intend to present it. Teri has asked for information but they are unresponsive.

Unity Committee (Jackie) – Working hand-in-hand with 2004 convention committee to plan a free outing to the beach. Committee doesn’t do much during the year. Spencer noted that they completed four articles for newsletter prior to leaving, which is one of their responsibilities.
Internet Committee (Leon) – Quiet during the year because they don’t have much to do other than dealing with referrals when problems arise. Leon notifies committee of new Area web sites so they can review them before they’re approved. Many areas are revamping their websites; have caught some problems with sites that are revamped without links being changed. Things are running smoothly. Regional Trustees and Internet Trustee should be copied on all e-mail from webmasters. If an area website puts up a newsletter it should be reviewed by Regional Trustee for Tradition guidelines; this process will probably be submitted as a referral. Spencer notes that areas and districts should be overseeing everything. Leon agrees, but says that this is not happening.
LC&F Committee (Cynthia) – See attached report. Three draft literature pieces have been passed out for feedback. Put out new “last call” for stories for Story Book with deadline of October 31^st. May be some referrals or discussion raised at the Conference about whether the Big Book is CA’s basic text. Should dig out prior resolution to be prepared for discussion. Encouraged LCF Chair to rely on committee description in WSM if this issue comes up in committee. Is Big Book CA’s basic text?

Elizabeth – Would like to use first 164 pages of the Big Book in the first portion of the next Story Book before stories. Also suggests moving the subject to New Business.

Leon – This was all discussed in the HFC online meeting. This is an ongoing debate similar to “Lord’s Prayer.” Suggests that a statement be drawn regarding “Big Book” as basic text.

OLD BUSINESS

Trustee section in the Delegate notebook (Spencer, Teri)

Review of TAL guidelines – Teri recalls a conversation at last quarterly meeting to look at TAL responsibilities and has still not received feedback. She would like to open floor to feedback. WSBT reviewed with following comments:

Jackie did not receive document.

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Jahi – Regarding International Outreach and Visitation, although it sounds good, this won’t happen. Regarding Internet Activity, he has never checked it out. Expressed that many items bring up another question about what this board needs in a new Trustee.

Elizabeth – Thinks item #5 should be reworded to say, “They should attempt to visit even if they don’t have a vote.” Item #3 – thinks they should not include.

Teri says to strike “and visitation” and under #5 “understood while attendance is encouraged the TAL has no vote.” Also add #6 that TAL has responsibility as oversight of TEC. Also thinks they should specify in short bullets what it would entail. Believes Trustee PI Outreach and Communication does not currently exist and should be removed at this time and also requires assistance of World Service Office in order to execute.

Leon – Thinks responsibilities were written up with a vision and noted that this has been an ongoing battle for last four years. Is concerned that both TAL’s did not do International Outreach. Thinks it should stay the same until the money is available.

MOTION PASSED to table TAL guidelines until next quarterly meeting.

Review and acceptance of the guidelines for
Regional Trustee, World Service Trustee, World Service Office Trustee

MOTION PASSED to table approval of World Service Trustee Roles and Responsibilities.

Roles/Responsibilities for WSBT Chair, Vice Chair and Secretary.

Submitted responsibilities of Regional Trustee; Elizabeth submitted World Service Office Trustee; John submitted World Service Trustee.

MOTION PASSED to accept Roles/Responsibilities of WSBT Chair and Vice Chair.

MOTION PASSED to table Roles/Responsibilities of WSBT Secretary to Old Business.

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Draft of May quarterly minutes does not reflect approval of Regional guidelines. MOTION PASSED to approve guidelines for Regional Trustees and WSOT.

MOTION PASSED to submit approved guidelines to S&B for inclusion in WSM.

MOTION PASSED to submit approved Roles and Responsibilities to the Conference Committee for inclusion in Delegate Notebook for 2004 Conference.

Matt asked Teri if his revisions are reflected in Regional Trustee roles and Teri stated that she did not receive his notes.

Spencer – WSO Trustee guidelines will not be in the manual.

Teri notes point of information that she can accept John’s Roles and Responsibilities.

Referral 006 (Jahi, John)

Jahi – Note music for video: Soundtrack from movie “Titanic,” “For You” by Candlebox, “The End” by The Doors, “Someone Else” and “Black” by Queensryche, and “Coming Out of the Dark” by Gloria Estefan.

Jahi would like to discuss, how many copies, the charge per copy, how viewing will be distributed, how many will be viewing video, purpose of video and any other pertinent information. This information will be used to determine how much Famous Cooperation will charge for use of the music. Through his past discussions with Famous Cooperation, Jahi feels that there will be a substantial charge for the rights to this music. Needs to be approved for distribution.

Elizabeth suggests giving assignment to Bob and having Patty follow up on this.

MOTION PASSED to table Referral 006 to next quarterly.

Jackie would like a copy of the “video” and to better understand its purpose. Jahi to get Jackie copy. Spencer/Jahi explained that it was actually a Power Point presentation (slide show with music); Tony may have it on disk. Leon adds that it’s almost a commercial and that the presentation could be played at conventions, etc. Could also be used on web site for people with high-speed internet access.

Comprehensive Audit of Office (not just financial) (Jahi)

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Status: Motion that passed at 11/2002 WSBT meeting that the WSO start an investigation process of the cost to perform an audit on office procedures.
Status: Motion that passed at 11/2002 WSBT meeting that the WSO provide completed job descriptions and office procedures of all office personnel including the WSO Director, to the WSBT for review by the next quarterly WSBT meeting.

Spencer reports that they now have three Audit bids and would like to discuss whether or not to pursue.

Elizabeth – Feels that they cannot afford to do audit. Something that they should move to long-term planning; a fiscal opportunity considering the cost. Teri recalls feedback from about 20 vendors in last report, and Elizabeth explains that they contacted 20 initially. Teri asks the parameters that determine the charges from $3,000 to $5,000 and Elizabeth explains that it depends how much time is spent on the audit. Teri asks if the office is prepared well enough to be ready for $3,000 side or $5,000 and Elizabeth is not sure at this time. Teri thinks they should work to be prepared to get on the low side and Elizabeth explains that if they would like to do audit next year they need to plan for it. Both decide that they will discuss in Board-to-Board meeting.

Jackie – Referenced Jahi is to give office new name of auditing company to World Service Office that might do it for a very low fee.

Jahi – Needs to have procedures and job descriptions completed before audit can be performed.

Elizabeth – Notes that because of this it will not take place until 2004 (waiting for outstanding information as part of plan).

Spencer – Notes to keep on old business, move deadline for August 2004, and discuss in Board-to-Board meeting.

Develop a procedure for the selection of the WSOB directors (Elizabeth, John) – working on consolidating drafts.

MOTION PASSED to table until next meeting.

Structure for convention for Pacific South region (Jahi, Leon)

Jahi to send and e-mail to the WSBT summarizing this topic to better prepare for this discussion.

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Leon has attended several bi-monthly Caucuses. Had disbanded InterArea, but had Regional bank account for Regional Convention and CampVention. Got rid of bank account. Discovered that Campvention had its own tax ID number and was not really part of CA all these years. Campvention will now be hosted by rotating Areas using the Areas’ accounts.

Spencer – wants to verify whether Regional structure been disbanded and Leon confirms, yes, it has.

H&I Video (Jahi, Elizabeth) – Jahi confirms that it is scheduled to go into production on 9/19/03. Teri would like to get update from Patty in Board-to-Board meeting.
“World Service Conference” logo used on all CA literature and CA web site (Teri, Elizabeth)

Teri – States that it has been requested to be stopped. Webservant is revamping website and file seems to interfere with graphic design of the pages. Still a work in progress.

Leon – Header and footer was developed as one graphic. They will be unveiling a brand new web design at this Conference.

Vendor License/Agreements (Elizabeth, John)

Jackie – Has been working with Elizabeth and John over e-mail and also passed out draft to WSBT members for review.

Elizabeth – Turned draft over to WSO on 8/14 to find out what other fellowships charge. WSO to send agreement back to WSBT.

MOTION PASSED to table until Elizabeth and John can be present.

MOTION PASSED to direct WSOB to take no action until further notice.

WSBT sent a letter to the WSOB giving them authorization to act as the agent for CA in all copyright matters (Jackie)

Jackie – Drafted a letter (John to make comments) and passed out to committee for review.

MOTION PASSED to table until Elizabeth and John can be present.

Ways to improve e-mail communication (possible use of list software; clarification of motion procedures), e-mail procedures and guidelines (Cynthia, Jackie)

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Jackie passed out document, which was e-mailed last week for feedback.

Cynthia notes that no feedback was given last week.

After much discussion, MOTION PASSED to approve the WSBT E-Mail Guidelines with the following amendments: to include instructions on how to access the Yahoo groups with its features such as chat and file archives, to designate the WSBT Recording Secretary as the person responsible for maintaining archived files, and to change the minimum voting period to 72 hours. Elizabeth will be writing minority opinion [later declined to do so]. Cynthia to revise & submit prior to next conference call.

Ways to reduce room rates for future CAWS Conventions (Matt)

After some discussion, MOTION PASSED to remove this from Old Business.

WSBT Expense Guidelines to address expenses for Trustees living outside North America (Jackie, Teri)

Jackie – Sent out via e-mail and discussed at last quarterly.

After some discussion, MOTION PASSED to accept WSBT Expense Guidelines as amended.

Purpose of the WSBT subcommittees (Jackie, Teri)

Teri – WSM has discrepancies with subcommittees as to who they report to, what their responsibilities are, etc. Constructed brief descriptions of these items based on historical and personal evidence. Made recommendations to add or strike whether or not they serve a purpose. This was e-mailed in advance and did not receive feedback.

MOTION PASSED to approve Responsibilities of the WSBT Sub-Committees, which includes to add or strike sub-committees as noted.

MOTION PASSED to submit the approved Responsibilities of the WSBT Sub-Committees to the S&B Committee for inclusion in the WSM under page 4.1. Spencer to submit to Structure & Bylaws Committee.

By-laws changes (WSBT procedure document) (Elizabeth)

Elizabeth – Completed in May 2003 and is included in the revised WSM.

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CA World Donor program (language on flyer and presentation to the Fellowship) (Elizabeth)

Elizabeth – talked about in her report and is now complete (changed wording from pamphlet to flyer).

New WSOB policy regarding per diem (Elizabeth) – discussion tabled to Board-to-Board meeting.
Use of PayPal by the WSO (Cynthia, Jackie) – completed.
Improving WSO’s ability to cost-effectively process funds received from outside the U.S. (for chips and literature purchases as well as donations) (Cynthia) – Complete and already covered last month

Meeting adjourned at 6:00 PM.

WSBT/WSOB BOARD TO BOARD MEETING

Called to order at 7:35 p.m.

Present from WSOB: Earl Henderson, Patty Flanagan, Judy Weismann, Mark Keaser, Bob Campbell. Not present: Mike Gallagher.

Bob Campbell – Pretty much up to speed with accounting. No written report; waiting for Oliver’s financials but will have one prior to floor address. No negative comments for report; mostly positive or objective reports. Have gotten past due bills paid way down. Don’t have many past 60 days, and those are because we don’t have the money. Made very strong progress in NewsGram; all it’s missing is the glossiness, which is a financial decision. Need to add some personnel. Oliver is resigning as of end of Conference. Treasurer’s job should be less complex in terms of data entry, which is why we need to add personnel. They are a little behind in computer entry – nothing is dangerous or misleading, it just needs to get done. Finished doing audit of Chicago convention so there are no more surprises. All Board members participate in meetings and make contributions. Earl improved phone system, Mike does NewsGram, Judy takes great notes, Mark is excellent back-up. Bob apologizes to Oliver for making him do menial work but notes that he has given us very sophisticated standards. His biggest contribution as WSOB Chair is having an open line of communication between WSOB and WSBT. They work for the Trustees and will continue to welcome comments from WSBT. Bob is not aware of problems with relationships or of any time bombs or smoking guns that the two Boards might be walking into at this Conference. Bob feels that both groups need to be prepared and requests that members are kept abreast of any problems before the Conference. Trustees can feel free to call him anytime to ask for feedback.

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Mark Keazer, Vice Chair (hard copy of written report given) – Copiers for the Conference cost about $2,000 from a member, would cost $4-8,000 from another vendor. Better to make fewer copies at Conference.

Judy Weisman, Secretary – No report except to say that she’s glad to be on board. Has been attending WSOB meetings since February; acting secretary since April, became official in May.

Bob Campbell notes that Judy is timely and accurate with reports. In addition, Judy also had some extra time and came to the office regularly as if a volunteer employee for months. She helped by doing higher-level work, and made losing an employee easier. Further expressed that this is the kind of dedication that CA needs and thanks Judy for her help.

Mike Gallagher, Director #1 – Written report disseminated. Bob notes that requirement that Director #1 must be Editor of NewsGram seems unnecessary. Supporting referral to Structure & Bylaws to amend that rule. Mike also helped Earl put phones in.

Earl Henderson, Director #2 – See written report. Installed new [donated] phone system with Mike Gallagher on July 30th. Last conference call projection was that we’d save $2,500 the first year. Great to have someone who can understand all the plans.

Oliver, Treasurer – Reviewed Statement of Activity, which shows us in the black for first time since 1999. Patty’s negotiation with Hilton netted $6,700. In part of process of resigning; doing reports but not much time to review them for trends. Notes that the office has held the line on administrative expenses. Analysis of Balance Sheets – in strong cash position right now. Concerns at this time include lowering of inventory, which means less to sell. Suggests that this be watched closely. Also need to recognize that only money that comes in is from fellowship. Conventions need to generate $45,000-$50,000 to stay afloat.

Bob – Most of that strong cash position is reserved for certain items, most significantly the book. Don’t have all the money we’d normally set aside for book reserve; should have about $25,000 instead of $19,534. Financial reports used to be at least two weeks old. Implemented ‘Bob’s report’ to show where we stand the day of the meeting. WSOB worked very hard with the Convention Committee to avoid transferring money prior to the convention. Considering cost of the Conference, we only have about $7,000 ‘extra’ right now. Need to be focused on where we are. Still back on internal office budget. Need to understand that unless the contribution program really picks up, if we make only $20,000 at a convention we’re in big trouble. Wants to implement a committee to go over bidding convention budgets. Know where we are because of Oliver and Patty. People start spending money when they see bigger numbers, but we’re in as bad a shape as we were before the convention. We are financially solvent but still need to be careful.

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Oliver – Notes that they have turned the corner on things that weren’t working. Patty’s forecasting and leadership have made a huge difference. We don’t have $20-30,000 in the bank to cover us if there’s a catastrophe of some sort. Still need to maintain and watch where the organization is going.

Patty Flanagan – Experimenting with graphs in her spare time. Noted that savings due to Judy’s volunteer work was $7,100. Sales were increased by $25,000. Also thanked Bob for his assistance with proofreading. Bob is great at taking a little meat and creating a cow. Not ready to leave the company even though she has a whole new board. This year WSBT is under budget by $5,000 whereas last year we were over budget by $7,000. Good to have us working by the side of her staff.

Elizabeth – Notes that it has been an honor to work with Office Board and is very proud of the Office Board and to serve as a Trustee. Feels the two Boards have really come together this year.

John Bodkin – Feels that there is dedication among everyone and that everyone has reinvented themselves and trained their eye to progress further. Leadership at both the office level and board level and leaders are being into ACTION. Members are willing to put in extra time, making long distance phone calls, meetings at home, weekends, driving many miles. Finishing in the black this year is a tribute to the dedication of the Office Board. Thinks it reflects the committee’s concern when choosing their leaders, remaining professional and facing so many unconventional challenges.

Questions:

Jahi – (for Patty) Questions why figures in 2000 and 2001 are so off.

Patty – Has answers but response would be 5000 words long and take about 35 minutes.

Teri (for Earl) – Did we add additional phone lines, or did you split existing ones?

Earl – They took advantage of lines that already existed and put them on one system.

John (for Bob) – Re comment about dependence on convention revenues. How can they carry that philosophy forward? Also states that the volunteers are empowered and impassioned – presence is sometimes received with apprehension.

Bob – Already started talking to people with a lot of experience in convention budgets, like Burton (AZ spent $115K and made almost as much), Craig Harris, Mitch (Chicago Treasurer). Wants to get 4-5 people on subcommittee to approve budgets for convention bids prior to them being brought to the floor. Bid coming in this year from Kansas City; Patty sent them budgets from last 5 conventions so they can see reality. Proposed budgets need to be realistic. Number coming out of Memphis right now is

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$32,000; hopefully we can take that hit because we have other things going. Will be talking to Convention Committee about this.

John – Is it practical to rely on people participating from all over?

Bob – There is a bid checklist, which includes a budget. Have to be able to run numbers, or won’t be able to make a bid. Need educated numbers for the Conference. Talked to Burton and Craig in the last week; will have them call people to get them recruited. Will be a subcommittee of the office, with the blessing of the Convention Committee.

John – Sometimes attention from outside is received with apprehension. Maybe we can warm 2005 chair up to this. Now faced with alternative forms of fund raising and cutting expenses.

Bob – John has great ability and makes great contribution dealing with hotels. Need to find someone qualified to take over for him when time comes. Conference Co-Secretaries will be doing a backup every 5 minutes to avoid problem last year when they lost an entire morning. Re summary of motions – why not print them out as they are passed? Trying to implement that, too. Thinks we ought to look at implementing a Conference registration fee, perhaps $25 a delegate. Need to talk about 7^th Tradition. If every meeting contributed $5 a month to CAWS, we’d get $90,000 a year based on 1,500 meetings (think there were about 2,000 at last report). Contribution program is in place; will be going by September 3 or 4. Not costing extra money; may even save some on bank accounts. If 500 members contribute $5 a month, that’s $30,000 a year; $10 would be $60,000. Trustees should not only talk about not holding on to too much prudent reserve, but participating in contribution program. His goal is to have a prudent reserve of a few hundred thousand dollars in the bank.

Mark – Would like a motion brought to the floor to make Conferences every other year instead of every year. Would cut World expenses by $19,000 a year and fellowship expenses by another $48,000 a year. Would still allow Trustees to get together to conduct business but it would save a substantial amount to fellowship.

Spencer – Wishes he were staying. Has been here since ‘92 and has known of tension between the two Boards; feels lines of communication and trust have developed this year and communicates with Patty and Bob often. Spencer has let Patty know that it’s about the trust factor from his Board and their Board. Appreciates work they have done. Thinks everyone has done a tremendous job. Appreciates all that Oliver has done and wished that he could do the job that he was originally intended to do. Expects people to ask why WSM took so long to come out, but expects no bombs. Thanks everyone in both Boards and recognizes that trust was not present when he started on the Board.

Discussion re why revised World Service Manual was delayed.

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Bob – His suggested response at WSOB meeting was that there were some issues and that they need to change timelines on these issues. Many things were within timeline but they were unclear. Many things are under control now with new procedures. For example, he sent changes to Jahi and got them right back. Changes in personnel and timelines were responsible. To put blame on people is not necessary and is counterproductive.

Questions:

Graphs – Added to Board of Trustees Meeting August 25, 2003
Changes to Job Descriptions per Teri’s requests. Why were these not changed?
1. Patty added “experience in QuickBooks and Microsoft Office Suite necessary” per Teri’s request.
NewsGram – Members are not getting newsletter after paying for it for a year. Chair of WSBT is an example of someone who did not get NewsGram.
1. Patty asked that the member contact them directly if they do not receive the issues. Bob asks that Patty ask people at Conference to contact the office if they don’t receive their NewsGram.
1099 Considerations (reimbursement, receipts)
1. Bob – Scott Stevenson did a comprehensive memo about this. Regarding receipts they have been able to expand and soften a bit. They have verification that there are standards for per diem money for employees and volunteers. Scott is motivated to create a procedure. When Scott described documentation for employees, it included receipts and other expenses that they can incur – documentation is sufficient. Developing an expense voucher form to document per diems. Will take some work to document these per diems. Promised list by Conference. Asked Patty when they get Scott’s memo. Bob is developing policy in writing, which he is working on.
2. Elizabeth – To clarify, usually they spend their own money and are reimbursed. Instead they get money first and it is explained where they can spend this money. Asks if receipts are thrown away by accident, is it OK to write it on a note? Bob says that it depends on what it is. Elizabeth would like to know if they could do a 1099 in this instance. Bob says you give back extra money you don’t have receipts for, or you’ll be 1099’d. If reimbursement, no 1099 would exist. 1099 is into play because they got money in advance. Elizabeth would also like to know about change in mileage amounts. Bob states it’s .15 a mile for volunteers and .36 a mile for employees.
3. Bob – Regarding banquets, needs to be verified that it was necessary that you attend for it to be paid for. Elizabeth asks that this be clarified on memo. Bob asks how CAWS paid for the banquet?
4. Elizabeth – Concern with reimbursement and International Trustees. Does Jackie have to pay taxes on per diem? Jackie explains situation to

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Bob. Patty – as long as reimbursement, you will not be 1099’d. Except for per diem, Jackie must include receipts.

NewsGram
1. Guidelines – Teri asks that they distribute revised timelines to Teri and Cynthia. Patty asked if a motion was passed to revise them. They intend to update guidelines after the Conference.
2. Subscriptions
3. Thanks WSO for production
Need referral regarding item 006 and showing of the Milwaukee piece. Need permission to use music. Elizabeth and Jahi asked Patty to use her experience in music and production to get permission for synchronization to use music. Asks that Patty help expedite the process of obtaining releases from Famous Corporation.
Preparing for Audit, to keep costs down for 2004 – Teri has questions about getting numbers closer to $3,000 instead of $5,000.
1. Patty says that it depends on the year and how many transactions they happened that year. Teri asks that now that they are having fewere transactions is it better to do the audit now than later. Patty says it would be better to wait. Suggests the year that they did the most, they would assess what mistakes they made. Teri asks that they implement some plan of action regarding bids.
2. Oliver – CPAs base bid on labor hours. If they have a schedule for basic time-consuming part they can review it. Teri clarifies that they need to have their ducks in a row and have more of a sample.
3. Elizabeth – Jahi had looked at audit fiscally as well as procedure of office. They have job descriptions, folder of procedure manual, and audit procedure. Suggests that these things be looked at.
4. Jahi – City Auditor gave a name of a company (KPMG) to contact who will do auditing for a low cost and will pass on to Patty.
5. Bob – Notes that they can’t afford an audit right now and asks that this matter not be discussed at this time.
6. Spencer – This is a conversation within his Board at meetings and has no intention to bring up.

Teri — Would like to get notes on 7^th Tradition and would like to know if WSOB has any plans to earmark funds from donation program to start applying to prudent reserve. Bob says that it’s a save-as-you-go approach.

Jahi – Had referral to get 5 people (minority) to be non-addict Trustees and non-addict Chair. Patty says it’s on her “things to do” list.

Bob suggest that they get someone with expertise and that it must be a qualified non-addict Trustee who happens to be a minority or woman. Needs to be an accountant, lawyer, etc. to add to capabilities.

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Bob also concerned that Calgary local convention was a failure. If this is true, should they move the convention? This is a financial and PR issue. Suggests they should talk to committee, etc before discussion.

Jackie – re outstanding debt to former Trustee (Amy) – would like to know position on getting her paid. Spencer/Patty state that the policy is that they are paying her back in installments.

Bob – Will take over if any issues need to be discussed regarding WSO.

9:31 PM – Board-to-Board meeting concludes with moment of silence and serenity prayer.

Referrals from 2002 Conference (Spencer)

1690, 2085, 2668, 2752, 2779 (2786), 3150

Reviewed our report to the Conference.

Referral re 12 principles still needs to be researched by WSO – motion was passed in 1999, but we need the original wording to determine whether it was an official list of CA’s 12 principles or simply a coin.

MOTION PASSED to begin at 9:00 am on Tuesday.

Tuesday, August 26, 2003:

The regular quarterly meeting of the CA World Service Board of Trustees, at the Sheraton Four Points Hotel, was called to order at 9:20 a.m. on August 24, 2003.

Discussed rooming policy and terms for rooms to be paid for by CAWS. Elizabeth asked that some clarification be documented so that Trustees are aware of the terms.

Roll Call

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Absent:

John Bodkin, World Service Trustee, Corresponding Secretary

To bring copies to the quarterly meeting for review

Jackie disseminated to Trustees; John has further information. MOTION PASSED to table until next quarterly meeting.

Statement to the WS Conference regarding financial requirement of the WSBT (Spencer)

Spencer – read statement to WSBT for feedback. Lengthy discussion ensued. Will go over statement in more detail later with Teri and Matt.

Discuss SR22 (Jahi)

Status:

Jahi – Why should the responsibilities of the Conference Committee be in a Standing Rule? Can’t find where the change occurred. Was evidently just a typo and was corrected in the new WSM as a housekeeping issue.

NEW BUSINESS

Ratification of WSOB Directors (Bob C., Mark K., Judy W., Mike G., Earl H., Patty F., John B., Elizabeth S.) – If person does not receive 2/3 vote they will be asked to step down. Spencer has John’s votes in his absence. All members of the WSOB were ratified. Oliver is exempt from ratification as he has resigned.
Ratification of WSBT – Need to ratify members that are rotating off. Spencer has John’s votes in his absence. All members were ratified.
Election of WSBT Officers

Chair: John (declines), Teri (accepts), Jahi (accepts); Teri Knight elected.

Vice Chair: John (accepts), Jackie (accepts), Jahi (accepts); Jahi Boseda elected.

Recording Secretary: Cynthia (accepts); Cynthia Cronkhite elected.

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Election of CAWS Corporate Officers

President: John (accepted), Jackie (accepted), Elizabeth (accepted); John Bodkin elected.

Vice President: Elizabeth (accepts), Jackie (accepts); Jackie Schickler elected.

Secretary: Elizabeth (accepts); Elizabeth Saldebar elected

Define a set of requirements for holding WSBT Officer positions (Jackie) – Needs clarification on how long positions actually last (terms). Also needs to know if it’s necessary to be Vice Chair before being Chair.

Spencer – All the years he has been on WSBT it has been done differently. Procedures have been varied, but all terms have lasted one year, and then can be nominated again. Corporate officers are elected every year. No procedure or policy has been set. Past WSBT members had felt that if you were a Trustee you were qualified for any of the positions but that went away very quickly. No requirements for corporate officers other than being a Trustee.

Convention logos approved by the WSOB (Spencer, Teri)

Spencer – Thinks that although WSOB approves it, WSBT should see it. Thinks as a courtesy that the office should send logo to WSBT upon approval.

Elizabeth – That’s fine, but would be a challenge if it were not in electronic format, as hard copies would not show colors in graphics. Needs to be made clear that it’s a function of the WSOB to get logo to WSBT.

Sale of pins by anonymous CA member (Spencer, Teri) – Remove from agenda as Elizabeth addressed that this will not be happening.

Matt – If someone is making a pin with CA logo in an area is it different than making T-shirts if they have area’s approval to use logo?

Spencer – If area approves, it’s fine. Contract should be in effect and member should not be making money.

Matt – Can a district give permission to use logo?

Spencer – Yes, it’s in the World Service Manual.

Leon – Can an area override a district? What can be done when the area tells the district that it’s part of a meeting? Leon asks for clarification/statement on the issue of area vs. district.

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Teri – Suggests they move this to New Business Item as LA Area issues (area vs. district)

Timely updates of WSOB Meetings (Spencer)

Spencer – Would like bullet points or motion summaries of what happened in WSOB Meetings.

Elizabeth – Would be happy to provide this document; feels that she communicates more effectively verbally than online. Has been handling topics this way in the past. Important topics are e-mailed right away. Elizabeth can provide meeting bullets/summaries within 5-6 days of the WSOB meeting.

Prosecution policy (all)

Elizabeth suggests that they take action and that John needs to be present to discuss. Leon – Stated that CA does not prosecute. Spencer – WSBT to construct a letter which states the position of the Board. Elizabeth to write with John and review with WSBT at a later time during the Conference.

Conference reports from WSOB

MOTION PASSED that WSOB members provide written Conference reports to the WSBT quarterly meeting prior to the Conference.

Trustees’ budgets for current fiscal year and 2004-2005

Very lengthy discussion (more than 60 minutes). Elizabeth wants to crunch numbers with WSBT Finance Committee and bring back. Costs roughly $750 per Trustee for each quarterly meeting. Trustee Finance Committee will work on both budgets; we can review 03-04 when we reconvene during breakout sessions.

Board’s needs for Trustee position

Discussion re need for new members with strengths in finance, internet, law, spirituality, knowledge of WSM/Concepts/Traditions/RRoO.

Jahi – Will be discussing these qualities with the TEC later during the Conference. Agrees with Leon that interview questions will elicit these skills and attributes. First TEC interview is at 2:30; please arrive at 2:15.

Not having CAWS convention in Calgary in 2006

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Cynthia – Suggests that she, John and Bob meet with delegates from Calgary before making any recommendations.

Tabled until more information is available.

Possibly using first 164 pages of BB in our next book (including prefaces and forwards) – Tabled until next quarterly meeting.
A. Area issues (Area vs. District) – Tabled until next quarterly meeting.
Convention and personal checks – Tabled until next quarterly meeting.
Date of next conference call – Established tentative date as October 19 at 1:00 pm PT. Elizabeth suggests waiting finalize date until we check with new Trustees. Elizabeth to confirm conference call number.
Date of next WSBT quarterly meeting

After some discussion, MOTION PASSED To have next quarterly meeting January 23-25, 2004.

Group Inventory – tabled until next quarterly meeting

Spencer to e-mail regional report to new Board Chair.

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