May 23 – 25, & 28 1995 – WSBT Quarterly Meeting Minutes

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COCAINE ANONYMOUS WORLD SERVICE

BOARD OF TRUSTEES

MINUTES OF THE REGULAR QUARTERLY YEARLY MEETING

Since this report is a confidential CA document, for members only, it contains members full names. This usage-to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not of course violate in anyway our Tradition of Anonymity in public communications media (press, radio, TV, etc.)

MAY 1995

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CAWSBT REGULAR QUARTERLY MEETING
MAY 23, 1995
SALT LAKE CITY, UTAH

The regular quarterly annual meeting of COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES, at the RED LION, SALT LAKE CITY was called to order at 7:15 pm.

  1. Quiet time and the Serenity Prayer.
  2. ROLL CALL:

BOB CAMPBELL, WORLD SERVICE TRUSTEE, CHAIR
MIKE PINE, VICE CHAIR, PACIFIC NORTH REGIONAL TRUSTEE
SHARON SMITH, TRUSTEE AT LARGE
JIM SCOTT, ATLANTIC NORTH REGIONAL TRUSTEE
CRAIG HARRIS, MIDWEST REGIONAL TRUSTEE
ABBOT FRANCIS BENEDICT, NON ADDICT TRUSTEE
LEE ARTER, PACIFIC SOUTH REGIONAL TRUSTEE
BRIAN NORTH, WORLD SERVICE OFFICE TRUSTEE

  1. THE TWELVE TRADITIONS were read.
  2. PERSONAL SHARING was done.
  3. Minutes from previous meeting were amended and approved.
  4. Meeting time was set for 9:00 am on WEDNESDAY MAY 24, 1995.
  5. Meeting was adjourned at 10:00 pm. with a prayer.

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Meeting was called to order at 9:00 am.

  1. QUIET TIME AND SERENITY PRAYER.
  2. ROLL CALL:

BOB CAMPBELL, WORLD SERVICE TRUSTEE, CHAIR
MIKE PINE, VICE CHAIR, PACIFIC NORTH REGIONAL TRUSTEE
JIM SCOTT, ATLANTIC NORTH REGIONAL TRUSTEE
SHARON SMITH, TRUSTEE AT LARGE
BRIAN NORTH, WORLD SERVICE OFFICE TRUSTE
CRAIG HARRIS, MIDWEST REGIONAL TRUSTEE
ABBOT FRANCIS BENEDICT, NON ADDICT TRUSTEE
LEE ARTER, PACIFIC SOUTH REGIONAL TRUSTEE

3. TRADITION 1 long form was read and discussed.

5. TRADITION 2 long form was read and discussed.

6. CONCEPT 5 was read and discussed.

7. CONCEPT 6 was read and discussed.

8. NEW BUSINESS: The following items were placed on New business.

 

  1. Special fund policy-Craig
  2. Guidelines for replacement of WSBT recording secretary- Mike
  3. Newsgram Article RE: Value of Districting to increase meetings-Craig
  4. 1996 WSBT Budget-Craig
  5. Trustee Convention Supervision Expense (Refer to Convention Committee?) Craig
  6. Which Trustee will have Colorado WSC Convention assignment-Mike
  7. Current Colorado issues- Bob
  8. Value of new PSA-Does it violate $2500.00 limit?-Craig
  9. Convention seed money-Mike
  10. Emergency Trustee replacement between conferences-Bob
  11. Coordination of WSC with WSO-Brian

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  1. Nominating Committee-Need for new questions, schedule meeting before interviews-Mike
  2. Scott’s proposal for WSO employee RE: staffing-Brian
  3. WSO credit policy-Bob
  4. Trustee Committee to examine decline in meetings-Bob
  5. Seed money for Atlanta (on hold)- Mike
  6. Archives of Trustee meetings-Sharon and John
  7. Non delegate chair of WSC Committees-Mike

COMMITTEE REPORTS

  1. WSC FINANCE COMMITTEE – CHRIS PHILLIPS

No formal report.

  1. TRUSTEE FINANCE COMMITTEE – CHRIS PHILLIPS

Chris submitted an expense proposal for Trustee budget, travel reimbursement and committee expense.

  1. WSC CONVENTION COMMITTEE

A. UTAH’95 – MIKE PINE

Mike has been attending bi- monthly convention meetings, and the minutes of those meetings are being distributed to the Trustees. There are over 800 hotel nights booked, which is more than was needed. The convention has 290 currently registered. The final stages of the convention are begin completed. The committee is very enthusiastic and everyone is very positive about this being a great convention.

B. ATLANTA ’96 – JOHN HENSON

The committee has met in the Doubletree hotel the last two months with good attendance and enthusiasm. They are currently meeting every other month as a whole committee and meeting every month as sub-committees. This seems to be working quite well, as a lot of work is being accomplished. The committee voted to ask the WSO to give Atlanta $2500.00 seed money in order to get things moving. Minutes of the meetings will be forwarded to the Trustees.

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C. COLORADO *97 –

No formal report.

  1. WSC LITERATURE COMMITTEE – CRAIG HARRIS

There was no report, the committee will be meeting during the WSOC.

  1. WSC PUBLIC INFORMATION COMMITTEE – JIM SCOTT

The PSA ESCAPE FROM COCAINE is done and available for distribution. Final revisions on the fact file were given to Jim Scott on 5/21/95. The PI workbook will be given to the Trustees for review and comment. It will the be submitted to the WSC in August. The committee will meet in Salt Lake City during the convention.

  1. TRUSTEE AND WSO PUBLIC INFORMATION COMMITTEE – LEE ARTER

Lee brought three new form letters that the committee uses to respond to different issues. These were developed by the committee and given to the Trustees for their perusal.

  1. WSC STRUCTURE AND BY LAW COMMITTEE – BOB CAMPBELL

There was no formal report, the committee will meet during the convention in Salt Lake City

  1. WSC UNITY COMMITTEE -JOHN HENSON

They will have a workshop at the Utah convention. Work is being done on a pamphlet.

  1. WSC CONFERENCE COMMITTEE – LEE ARTER

The 1995 Conference will be held at the Raddison Hotel in Manhattan Beach, CA. The outgoing Trustees will speak Wednesday night of the Conference.

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  1. WSC HOSPITALS AND INSTITUTIONS COMMITTEE – SHARON SMITH

There was no formal report, though the committee will meet during the Salt Lake City Convention.

  1. TRUSTEE NOMINATING COMMITTEE – MIKE PINE

Three interviews are scheduled to take place during the WSOC. If the Trustees have any new questions to be used in the interviews, please submit in writing to Mike. The committee will meet several times during the convention.

  1. TRUSTEE NEGOTIATING COMMITTEE – JIM SCOTT / BOB CAMPBELL/ JOHN HENSON

No formal report.

  1. TRUSTEE LEGAL COMMITTEE – BOB CAMPBELL/LEE ARTER

A. CA Canada

This project winds towards completion as scheduled.

B. Pro-Bono Legal Firm (INCL. CAWSO/CAWS issues)

Need the issues to be submitted in writing.

C. Need to investigate tax ramification of a California Corp. having events outside of California in regards to sales tax.

TRUSTEE REPORTS

  1. WORLD SERVICE OFFICE TRUSTEE REPORT – BRIAN NORTH

PROJECTS COMPLETED –

-A “Letter of Agreement” has been drawn up between CAWSO<INC and Coast to Coast Audio Productions. This is a one year agreement, beginning with the Conference. The agreement as it stands now, should be renewed every year for subsequent year. The agreement may be changed to cover two or three years at a time. The agreement will be signed after the CAWS ’95 Convention to

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commence at the CAWS ’95 Conference.

-Group registration cards have been coming in at a steady pace since the Conference. 436 cards have been received from the US and 24 from Canada. An ad was placed in the Newsgram to remind groups to register.

-After an extensive search an Office Assistant, Lenny Schachter has been hired to assist the Office Manager and fill in while she is on leave.

-The 3rd quarter Newsgram is complete and will be at the Convention.

FOR YOUR INFORMATION –

-PSA’s were sent to Montreal for a national Canadian broadcast.

-New Convention Committee Guidelines have been received from the WSC PI Committee, approved by the Trustees, and is being distributed by the WSO.

-An updated PI Fact File and the 1995 PI Workbook have been received from the WSC Public Information Committee and are awaiting sign off by the WSBT.

-A 1995 run of English literature was printed for a re-negotiated savings of $975.00

-Ed Portales, WSC Literature Committee/WSO Translation Sub Committee Chair has translated “A New High From H&l” and “Crack” into Spanish. He will begin translating”Choosing Your Sponsor” (new version) and WSO hopes to have all three in print by the 1995 Conference. He also updated the Spanish meeting format.

-A diskette copy of the C.A. Logo in French, and the Bi-lingual English/French was created and sent to Montreal for use on their literature and local event flyers.

-A letter was received from Donnelley (the book publishers) offering a proposal of compensation for all the delays we’ve had.

MOTION: WE FORMALLY CONFIRM THAT SUSAN TURNBULL BE RATIFIED AS A MEMBER OF THE WSOB.

SECONDED AND PASSED UNANIMOUSLY.

  1. WORLD SERVICE TRUSTEE REPORT – BOB CAMPBELL

The majority of service has been working with the WSO. In addition to continuing work on the issues and/or projects described in the February report work was done on the following:

1. Revisited the issue of moving or expanding the WSO and decided such a move would be premature.

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2. Added an additional member to the WSO Board, Susan Turnbull.

3. Worked on updating and or revising the various reserve fund categories held in trust by the WSO.

OTHER PROJECTS:

Continued contact with the Canadian attorneys to finish up dispute with the Canadian Certified Accountants.

Attended and participated in Pacific South Regional.

  1. PACIFIC NORTH TRUSTEE – MIKE PINE

ALASKA-

They are looking for someone to start a Co-Anon group.

They are not an Area at this time, but they plan to have new Delegate Amelia attend the Conference.

They did not have a CATW.

The info line number is:907 333 6700.

The acting chair is Ron G. 907 338 6195.

They have five meetings a week, three H&l meetings all in the Women’s Jail.

The meeting attendance has dropped off.

CANADA VANCOUVER BRITISH COLUMBIA

There are three meetings a week.

The info line number is: 604 736 7694

The contact person is Yvonne R. 604 454 1285. or Christine L 604 254 2779 Still having a hard time with meeting attendance.

Did not have a CATW.

CANADA

CALGARY, ALBERTA

There are six meetings a week with two H&l meetings.

They have a PSA on Cable TV.

They are not an Area at this time. They will attend the Conference and petition to become an Area.

This will make them one of two districts.

The INFOLINE number is 403 229 5213.

The chairperson is Margaret A. 403 275 9386.

They had a CATW event.

They have good attendance at their meetings.

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CANADA

EDMONTON, ALBERTA

They are not an Area at this time.

The INFOLINE number Is: 403 425 2715.

The Chairperson is Percy O. 403 435 9345.

There are six meetings a week, and are working on an H&l meeting.

They did not have CATW.

Edmonton will be one of two districts in the same Area as Calgary.

They will be at the WSConvention but not at the WSConference.

Working with Lloydminister on the border of Alberta and Saskatchewan.

UNITED STATES WASHINGTON

There are 35 meetings a week and five H&l meetings each week.

There are five districts.

The Area has two Delegates: Debbie A. 206 676 7164 and Jesse M. 206 822 6526. The info line number is : 206 722 6117.

The Area chair is Mike C. 206 787 6466.

They are still bowling in rotating districts.

They will host 1997 Regional Assembly.

Did not have a CATW event.

The size of the Area makes it difficult for them to have all the districts come to Seattle. They continue to send minutes to Spokane, but there have not been any communications from that district. Contact is Ron B. 122 E. Montgomery Spokan,WA 99207 509 327 7784.

OREGON

There are 23 meetings a week with nine H&l meetings.

The Area has two Delegates : Andy W. 503 665 7784 and Bud W. 206 695 4612. The infoline is 800/nocaine and 503 256 1666.

They had CATW bowling event.

Had a Campout that was well attended.

Regional 1995 (Feb 16-18) at The Mountain went well.

Will attend the WS Convention.

Making direct donations to WSO.

The Southwest WA, Vancouver is staying part of Oregon Area.

Lookinq to start more meeting.

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IDAHO

The Area has one Delegate: Rose C, 208 734 5807.

The INFOLINE number is 208 734 7242 and 208 734 5807.

The Area chair is Debbie S. 208 336 9301.

They will host the Regional Assembly March 29,1996.

They have six meetings a week and one H&l meeting.

Had A CATW.

Will attend the WS Convention.

The Area made and Donated a beautiful quilt from CA event T-shirts to the Salt Lake City WS Convention. Thanks to alii!!!

UTAH

There are 21 meetings a week.

The WSC committee’s monthly meetings are going well.

The Area has three Delegates: Erin C. 801 581 9772, Ray M. 801 266 5936, Jim 801 292 8773

The Infoline number is 801 364 5658.

The Area chairperson is Bob H. 801 269 9654.

They will had a CATW bowling event.

Will have heavy attendance at the WS Convention.

NEVADA

Talked with Doyle H. 702 345 1445, still no meetings in the Reno area.

NORTHERN CALIFORNIA

54 meetings a week with 17 H&l meetings.

There are eight districts.

The Area meets quarterly, which are well attended and rotate to a different district each meeting.

The Area has three Delegates: Bill E. 415 285 6893, Jim S. 408 265 5614, and John W. 408 685 0525 The infolines are:

Monterey 408 372 4190
Sacramento 916 927 5740
North Bay 415 453 8439
San Francisco 415 821 6155
Santa Cruz 408 662 8137
Sonoma 707 578 4160
South Bay 408 374 9724
The Area Chairperson is Heidi J. 415 665 9724
New crack meeting in San Francisco
Will attend the WS Convention

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  1. PACIFIC SOUTH TRUSTEE – LEE ARTER

INTER AREA GROUP: This is a loose confederation of all seven Areas within the Region. It hosts the annual camp out known as Campvention. This Is held in the Lake Perris area and is a combination volleyball/horseshoe tournament with Friday and Saturday night speaker meetings and a Sunday morning Spiritual speakers meeting. It provides inter area communication and the profits are split equally between the seven areas and the World Service Office (one share each). This year a proposal was made to hold a second event at Disneyland in honor of CATW, but the date selected is no longer available and now the whole event is questionable. There is also a movement to make a bid for the 1998 World Service Convention somewhere in the Southern California region. Tentative quotes are being sought from the San Diego Area.

SAN GABRIEL/POMONA VALLEY

The annual convention was on March 3-5 in Laughlin, NV. San Gabriel has 54 meetings, and 52 H&l meetings per month in some 15 institutions.

CENTRAL CALIFORNIA

They had their annual spring fling in April. In July they have a convention scheduled at the Madona Inn in San Luis Obispo. They have a Campout scheduled in Big Sur July 20-23. They have about 15 meetings and 12 H&l meetings per month at 6 different institutions.

ORANGE COUNTY

They’re having a summer camp out retreat at the beach July 14-16 . They have 35 meetings and 43 H&l meetings at 17 different locations each month.

INLAND EMPIRE

They had a CATW event in February. They conducted a relapse prevention workshop in March and have a spaghetti cook off scheduled at the end of May. They have 15 meetings approximately.

SAN FERNANDO VALLEY

They held their annual 4th Step Workshop in April. Their convention is scheduled for June 23-25 at the Red Lion in Costa Mesa. They have a 4th of July picnic scheduled and the Campout for August 5-6 in Malibu. They have 50 meetings.

LOS ANGELES AREA

The area’s big event is the August convention in Indian Wells , near Palm Springs. There are 5 districts overall in the LA area and they each have various events and meetings.

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Total meetings are 160 for the entire area. South Central Los Angeles has 69. Westside Beaches has 28. West Los Angeles/Hollywood has 15. Long Beach/Compton has 32. South Bay Beaches has 15. New directories have been updated and are available at the Central Office.

Regional Assembly was held in February. The TAL candidates are Carrie Calderone and Roger Gray.

  1. ATLANTIC NORTH TRUSTEE – JIM SCOTT

Regional Assembly was held April 29 in Woburn, MA outside Boston. Trustee nominees are Charles L. from PA/NJ/DE (TAL as well) and Robert F. from Montreal. Excellent turnout from MA host area, proving benefit of rotating host areas to stimulate interest. Also represented in person were CT, PA/NJ/DE and DC with an excellent written report from Montreal’s Delegate who could not be there in person. Next year’s assembly will be hosted by PA/Nj/De on Saturday 4/27/96 in Philadelphia.

MASSACHUSETTS

Minutes of Assembly minutes were given to the Trustees.

CONNECTICUT

Assembly minutes were given to the Trustees.

State Assembly 4/8, new Treasurer elected, new Area Chair is needed.

MAINE No contact.

NEW YORK

95 meetings with broader geographic distribution.

Finances getting better, special events helping.

Service positions have new people, which seems to equal new energy (the benefit of rotation).

Meetings at the Area office have many newcomers ( 6 months sober is an old timer)Picnic will be 6/4 and Convention 6/30-7/2.

Rl

There are four meetings, but Area structure.

No telephone but meetings are listed in several newspapers.

Five H&l commitments.

Several people planning on attending WS Convention.

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PA/NJ/DE

Assembly minutes were given to the Trustees.

Unity breakfast 6/25 and convention 8/18-20 both in Philadelphia.

MONTREAL

Delegates reports was distributed to the Trustees

  1. ATLANTIC SOUTH TRUSTEE – JOHN HENSON

FLORIDA

They increased meetings from 47 meetings to 70 meetings.

The state is districted with several hot lines across the state.

Maybe they can soon start some meetings in Miami.

They plan on sending 3 Delegates to the Conference .

Ft. Lauderdale has 18 H&l meetings.

GEORGIA

There are 67 total meetings.

Several members will be attending the Convention in Utah.

Georgia will be sending three delegates to the Conference.

ARKANSAS

There are 24 total meetings and monthly area meetings.

A resource center (club house) has opened in Little Rock with meetings that have over 100 in attendance.

Joe McQ brings and trains counselors from all over the world and he makes sure they go to that CA Friday meeting to see what CA is all about.

Arkansas plans to send 3 Delegates to the Conference.

They will have their Area Convention August 25-27

LOUISIANA

There are 58 total meetings, three districts with quarterly area meetings.

Baton Rouge will be hosting Louisiana’s 1st Area Convention the weekend of July 7-9,1995.

TENNESSEE

There are 41 total meetings.

Memphis will be hosting the 6th Area Convention on Sept. 22-24,1995.

SOUTH CAROLINA

There are seven total meetings.

Spartanburg is forming an Area with Charlotte and John will work to help get them recognition at the Conference.

They hope to send one Delegate to the Conference.

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NORTH CAROLINA

There are now 13 total meetings.

Charlotte=four meetings. Hicory=two meetings.

John confirmed that there are 7 meetings in Raleigh and he has a contact person there.

ALABAMA

There are 10 total meetings.

They are hoping to send a Delegate to the Conference.

Mobile had difficulty getting the rest of the state involved.

VIRGINjA

They’re up to 25 meetings.

John recently made a contact in Roanoke where there are 7 meetings a week. MISSISSIPPI

There are seven total meetings.

Little contact this quarter.

  1. MIDWEST TRUSTEE – CRAIG HARRIS

ILLINOIS

There are 88 meetings listed in most current directory.

In addition there are 5 meetings in Bloomington and six more in Peoria. There is a lot of growth occurring in the Metro Chicago area Districts. Area PI is very active.

Will be sending 4 Delegates to the Conference, three of them first-timers.

MICHIGAN

38 meetings in 3 Districts: Lansing, Flint, and Saginaw.

Area Meeting rotates between Districts.

Sending 1 or 2 Delegates to the Conference.

MINNESOTA

11 meetings.

Will send at least one Delegate to the Conference.

MISSOURI

30 meetings in two Districts (St. Louis and Kansas City) on either side of the state are working on how to have a working Area structure. Will send two Delegates to the Conference.

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NEBRASKA

Was not present at the Assembly but Is in contact with Craig. 10 meetings

Will probably send one Delegate to the Conference.

They are having their first Convention in September.

OHIO

175 meetings in 7 Districts.

Will have 5 Delegates at the Conference.

Active PI, good response to billboards.

Spanish language meeting in Youngstown,

WISCONSIN

48 meetings in the Area.

Raising funds to send 3 Delegates to the Conference.

Milwaukee will be the site of the Midwest Regional Convention Oct. 27-29.

Much progress has been made towards Unity and renewed enthusiasm.

INDIANA

No formal Area Structure, but working on it.

33 meetings in Indianapolis 8 meetings in Fort Wayne

They plan on being represented at the Conference to formally request recognition as an Area.

Active PI.

IOWA

There are meetings and efforts continue to establish regular contact

  1. SOUTHWEST TRUSTEE –

Trustee resigned, no formal report. The Trustees – At -Large are working to help with this Region. Bob Campbell will take over Convention responsibilities until August.

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  1. TRUSTEE AT LARGE – SHARON SMITH

WASHINGTON DC AREA

There are 16 to 18 meetings. There is a new womens meeting on Sundays at 12:30 pm.

New meeting sites are being investigated.

Committees are working with little support.

H&l has 8 facilities, 2 are new.

New H&l Chair.

Special Events is having “Opportunity Drawing”.

One Delegate is being sent to the Conference, funds are low Delegate names submitted late this year: Carol J. and Dwayne B.

Group inventories are being done.

Sharon also contacted Dan Fisher in Salsiury, MD. The Eastern shore has one CA meeting with average attendance of 30 people. There are also 15-20 meetings in Virginia Beach, and 14 in Tidewater Area. Sharon attended the Regional Assembly in Boston and the one in Pensacola.

  1. TRUSTEE AT LARGE – CHRIS PHILLIPS

Chris attended the Colorado State Convention. He wrote 132 letters to parties that received Starter Kits 17 of which were returned and no responses the other letters. He notified the Regional Delegates of Jennifer Jones resignation. He attended the New Mexico Area meeting in Albq.

  1. NON-ADDICT TRUSTEE ABBOT FRANCIS

Francis is looking forward to his first CA World Convention and will be doing a workshop on Spirituality vs. Religion.

  1. WSBT SECRETARY REPORT – JOHN HENSON

No formal report.

  1. OTHER FELLOWSHIP CONTACT REPORTS

No contact this quarter.

BOB REQUESTS THAT FUTURE REPORTS BE PREPARED IN THE STYLE USED BY THE PACIFIC NORTH REGIONAL TRUSTEE.

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OLD BUSINESS

  1. TRUSTEE BUDDY SELECTION – BOB CAMPBELL

Names were drawn from a God hat. The new buddy pairing is:

Craig – Lee
John – Jim
Chris – Brian
Francis – Sharon
Mike – Bob

Continues at each meeting.

  1. FRENCH TRANSLATION OF STORYBOOK -JIM & BRIAN 8\94

Need to immediately start setting up publication of French Translation assignment: will most likely go to Director at Large. Brian will report progress at the next meeting.

  1. CANADIAN ROYALTIES – JIM AND BRIAN

Sylvie believes they are current. Scott wrote letters to Calgary and Montreal. Brian will research and report progress.

  1. TRUSTEE EXPENSE (HOW OFTEN SHOULD TRUSTEES TRAVEL?) CHRIS & CRAIG

The expense reimbursement policy was passed out. Much discussion and suggestions for revisions. Bob will be working on this. Need to send original receipts not copies to WSO. Need to submit within 90 of incurring expense.

5. 7TH TRADITION 70/30 PLAN – CRAIG 11/94

Keep on old business.

6. REGIONAL FORUMS- CHRIS, – MIKE & LEE 11/94

Keep on old business.

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7. CONVENTION GUIDELINES – MIKE & JOHN 11/94

Keep on old business.

8. REVIEW MAKE-UP OF TRUSTEE NOMINATING COMMITTEE – JOHN & JIM

Keep on old business.

  1. CLARIFICATION OF TRUSTEE NEGOTIATING COMMITTEE – JIM 11/94

Jim will remain on committee and will coordinate with WSBT to pick a member and a WSO member to be working members on this committee. There will be the three persons previously mentioned and Burton C. The committee is to learn from Burton and Jim will report back.

  1. UPDATING/IMPLEMENTATION OF WSC CHANGES IN VARIOUS GUIDELINES BRIAN

MOTION: ANY MATERIAL THAT A COMMITTEE WISHES TO DISTRIBUTE TO THE FELLOWSHIP SHOULD BE SUBMITTED TO THE TRUSTEE SERVING ON THAT COMMITTEE, WHO WILL IN TURN SUBMIT IT TO WSO.

SECONDED AND PASSED UNANIMOUSLY

Meeting time was set for 9:00 am May 25,1995.

Meeting was adjourned at 6:00 pm with a prayer.

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Meeting time was called to order at 9:00 am May 25,1995.

Quiet time and Serenity Prayer

The Twelve Tradition were read.

OLD BUSINESS WAS CONTINUED

  1. EXTRAORDINARY EXPENDITURES BY WSO – BOB 11/94

MOTION: ANY EXTRAORDINARY EXPENDITURES OVER FIVE THOUSAND DOLLARS BY WSO MUST BE APPROVED BY WSBT.

SECONDED AND PASSED.

  1. NEW TRUSTEE ORIENTATION MATERIALS- SHARON AND BRIAN

Keep on old business.

  1. FILMING AT A MEETING – LEE 2/95

Lee will call AA and find out about filming, could be used in PI workbook. Keep on old business.

  1. PURPOSE AND NEED FOR WS CONVENTION – CHRIS 2/95

Keep on old business.

  1. WSO ISSUES AND PROBLEMS – JIM 2/95

Complete.

  1. 12 STEP PIECE – LEE 2/95

Dropped. Ask the Literature Committee where the piece is in the literature process.

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  1. CANADIAN LITERATURE – JIM & MIKE 2/95

Dropped

  1. PROBLEMS WITH ENTIRE LITERATURE PROCESS – CHRIS 2/95

Keep on old business.

  1. TRUSTEE LEGAL COMMITTEE OVERSIGHT/RAFFLE BOB, LEE and JIM

Problems of a California Corporation holding a raffle that may be illegal in California or other states.

Convention Guidelines need some guidance about looking out for potential problems. Make sure Atlanta and Colorado know about possible restrictions with raffles. Need to investigate local laws and make sure we are in compliance. Request both Convention Committees suspend any raffle activities until at least after the Conference. Investigate if mail-drawing raffle is OK if confined to mail only.

20. TAPING CONTRACT – MIKE 2/95

Done.

21. INTER-BOARD (I.E. WSBT &WSO) COMMUNICATION/INTERACTION – CRAIG

Keep on old business. Will have a meeting of both boards during the Conference. Need to schedule joint committee meal with both boards and committee chairs. SusanH^andall will work with Lee to schedule time for the meal meeting at the Confer^hce^

  1. PUBLIC INFORMATION FACT FILE – JIM 2/95

Done.

  1. WSBT LONG RANGE PLANNING, GOALS AS TRUSTEES & RECOMMENDATIONS CHRIS 2/95

Keep on old business.

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  1. INCREASE NUMBER OF CANDIDATES FOR PACIFIC SOUTH – JIM

MOTION: WE RECOMMEND TO STRUCTURE AND BY-LAWS THE NUMBER OF TRUSTEE CANDIDATES FOR THE PACIFIC SOUTH GO FROM A MAXIMUM OF FOUR TO A MAXIMUM OF 6.

SECONDED AND PASSED UNANIMOUSLY.

  1. CONFERENCE COMMITTEE/HOTEL NEGOTIATING

Done

  1. TRADEMARKS IN ENGLAND- BOB 2/95

Keep on old business. Bob has started, will report more at next mtg.

  1. TRADEMARK, LOGO, CATW, CANADA AND T-SHIRTS – MIKE 2/95

MOTION: WE RECOMMEND TO THE CONVENTION COMMITTEE THAT BY NOVEMBER 1, 1995 THEY SUPPLY FOR CATW A VELOX WITH THEME AND DESIGN TO GO OUT IN THE DELEGATE MAILING.

SECONDED AND PASSED UNANIMOUSLY.

  1. STORYBOOK SUB-COMMITTEE FOR NEXT EDITION -MIKE 2/95

Keep on old business.

  1. ARCHIVES-JOHN AND SHARON

Keep on old business.

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REVIEW TRUSTEE COMMITTEE ASSIGNMENTS

  1. Nominating Committee: this is a priority item. Committee will need new chair at Conference meeting. Discuss issue of Chair being open to Non-Trustee member.
  2. Bob will pick-up slack as Trustee for Denver Convention temporarily until August. Mike will be a consultant by phone.
  3. Mike will work with Unity Committee.
  4. Chris will take the 70/30 plan pamphlet project.

JIM – CONFERENCE PI \ TRUSTEE NEGOTIATING
LEE – CONFERENCE\ TRUSTEE LEGAL \ WSO PI
SHARON – H&l \ NOMINATING \ ORIENTATION
MIKE – WSC CONVENTION \ NOMINATING COMM. VICE CHAIR
FRANCIS – WSC CHIPS LITERATURE AND FORMAT
CRAIG – TRUSTEE FINANCE \ WSC CHIPS LITERATURE AND FORMAT
BRIAN – WSC S&B \ TRUSTEE CONF COMM.\ TRUSTEE ORIENTATION
JOHN – ATLANTA CONV.\CHAIR OF NOMINATING COMM \ NEGOTIATING COMM\ CORRESPONDING SECRETARY
CHRIS -CONFERENCE FINANCE COMMITTEE
BOB – STRUCTURE AND BY-LAWS\ TRUSTEE LEGAL

NEW BUSINESS WITH SPONSOR

  1. SPECIAL FUND POLICY-CRAIG

Craig will pass on his article to convention finance committee about special funds. Put on old business.

  1. GUIDELINES FOR REPLACEMENT OF WSBT RECORDING SECRETARY-MIKE

Jeanne-Ann will provide a job description and help conduct future interviews. Consideration to hire from a local outside temporary service. Put on old business.

  1. NEWSGRAM ARTICLE RE: VALUE OF DISTRCITING TO INCREASE MEETINGS- CRAIG

Put on old business.

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  1. 1996 WSBT BUDGET-CRAIG

Put on old business.

  1. TRUSTEE CONVENTION SUPERVISION EXPENSE(REFER TO CONVENTION COMMITTEE?) – CRAIG

Done. Refer to Convention Committee. Craig will write something for Mike to take to the Convention Committee.

  1. WHICH TRUSTEE WILL HAVE COLORADO WSC CONVENTION ASSIGNMENT? – MIKE

Done. Bob will fill in until August.

  1. CURRENT COLORADO ISSUES- BOB

Put on old business.

  1. VALUE OF NEW PSA – DOES IT VIOLATE $2500.00 LIMIT? – CRAIG

Done.

  1. CONVENTION SEED MONEY POLICY – MIKE

Put on old business.

  1. EMERGENCY TRUSTEE REPLACEMENT BETWEEN CONFERENCES – BOB

Done. Refer to Structures and By-Laws.

  1. COORDINATION OF WSC WITH WSO – BRIAN

Done. Brian will meet with Susan Randall and Lee.

  1. NOMINATING COMMITTEE NEED FOR NEW QUESTIONS- SCHEDULE MEETING BEFORE INTERVIEWS – MIKE

Done.

13. SCOTT’S PROPOSAL FOR WSO EMPLOYEE RE: STAFFING – BRIAN

Put on old business.

Page 23 of 25

14. WSO CREDIT POLICY – BOB MOTION: NO. NO EXTENSION OF CREDIT.

SECONDED AND PASSED.

  1. TRUSTEE COMMITTEE TO EXAMINE DECLINE IN MEETINGS.

Each Trustee will do some investigating and bring results to the next meeting. Former Trustees may be asked to do some work on this issue. Francis will write a memo about the sociological and spiritual decline.

Put on old business.

  1. SEED MONEY FOR ATLANTA – MIKE

On hold. Mike will ask John some background questions on this matter.

  1. NON-DELEGATE CHAIRS OF WSC – MIKE

Brian asked Mike to ask Office for an estimate of what it will cost to bring the non-delegate chair to the WSC. Is this cost effective? Put on old business. Send a request from WSBT to Finance Committee to examine reimbursement expenses for committee meetings: EXAMPLE: flight and hotel and food for a two hour meeting.

  1. ARCHIVES – JOHN AND SHARON

Put on old business.

GROUP INVENTORY WAS DONE.

NEXT MEETING SET FOR 7:00 pm SUNDAY AUGUST 27, 1995 AT THE RADDISON HOTEL IN MANHATTAN BEACH, CA.

MEETING WAS ADJOURNED AT 4:00 WITH A PRAYER.

CONFERENCE CALL 5:00 PST THE LAST SUNDAY OF JUNE 1995

* = REFER TO COMMITTEE

Page 24 of 25

An informal meeting was held Sunday May 28,1995 at 6:00 pm to discuss a few issues. No role call or reading was done.

  1. Jim needs PI workbook comments ASAP.

2) MOTION; INSTRUCT WSO TO DISTRIBUTE UP TO $2500.00 TO WSC CONVENTION COMMITTEE AS REQUESTED BY THEM.

SECONDED AND PASSED UNANIMOUSLY

3) Need to discuss which state’s ID# number is used for convention. Convention Committee to discuss if it is legal and appropriate for the state of the convention or WSO’s tax ID number be used.

4) What defines travel for reimbursement: committee chairs, etc.

5) Need to get letter of resignation from Jennifer Jones. Bob will call her.

Page 25 of 25

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