Feb 3 – 5, 1995 – WSBT Quarterly Meeting Minutes

COCAINE ANONYMOUS WORLD SERVICE

BOARD OF TRUSTEES

MINUTES OF THE REGULAR QUARTERLY YEARLY MEETING

Since this report is a confidential CA document, for members only, it contains members full names. This usage-to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not of course violate in anyway our Tradition of Anonymity in public communications media (press, radio, TV, etc.)

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FEBRUARY 1995

CAWSBT REGULAR QUARTERLY MEETING

FEBRUARY 3,            1995

LOS ANGELES, CALIFORNIA

The regular quarterly annual meeting of COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES, at the LOS ANGELES Sheraton was called to order at 7:20 pm.

1. Quiet time and the Serenity Prayer.
2. ROLL CALL:

BOB CAMPBELL, WORLD SERVICE TRUSTEE, CHAIR
MIKE PINE, VICE CHAIR, PACIFIC NORTH REGIONAL TRUSTEE
CHRIS PHILLIPS, TRUSTEE AT LARGE
JIM SCOTT, ATLANTIC NORTH REGIONAL TRUSTEE
JOHN HENSON, ATLANTIC SOUTH REGIONAL TRUSTEE
SHARON SMITH, TRUSTEE AT LARGE
CRAIG HARRIS, MIDWEST REGIONAL TRUSTEE
ABBOT FRANCIS BENEDICT, NON ADDICT TRUSTEE
LEE ARTER, PACIFIC SOUTH REGIONAL TRUSTEE
BRIAN NORTH, WORLD SERVICE OFFICE TRUSTEE
JENNIFER JONES, SOUTHWEST REGIONAL TRUSTEE

3. THE TWELVE TRADITIONS were read.
4. PERSONAL SHARING was done.
5. Meeting time was set for 9:00 am on SATURDAY FEBRUARY 4, 1995.
6. Meeting was adjourned at 11:00 pm.

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Meeting was called to order at 9:00 am.

1. QUIET TIME AND SERENITY PRAYER.

2 . ROLL CALL:

BOB CAMPBELL, WORLD SERVICE TRUSTEE, CHAIR
MIKE PINE, VICE CHAIR, PACIFIC NORTH REGIONAL TRUSTEE
CHRIS PHILLIPS, TRUSTEE AT LARGE
JIM SCOTT, ATLANTIC NORTH REGIONAL TRUSTEE
JOHN HENSON, ATLANTIC SOUTH REGIONAL TRUSTEE
SHARON SMITH, TRUSTEE AT LARGE
CRAIG HARRIS, MIDWEST REGIONAL TRUSTEE
ABBOT FRANCIS BENEDICT, NON ADDICT TRUSTEE
LEE ARTER, PACIFIC SOUTH REGIONAL TRUSTEE
BRIAN NORTH, WORLD SERVICE OFFICE TRUSTEE
JENNIFER JONES, SOUTHWEST REGIONAL TRUSTEE

3. Previous meeting’s minutes were amended and approved.
4. TRADITION 9 long form was read and discussed.
5. TRADITION 10 long form was read and discussed.
6. CONCEPT 1 was read and discussed.
7. CONCEPT 2 was read and discussed.
8. NEW BUSINESS: The following items were placed on New business.

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1. Filming at meetings-Lee
2. Purpose and need for WSO Conventions-Chris
3. WSO-issues and problems-Jim
4. 12-Step-Lee
5. Canadian Literature-Jim\Mike
6. Donation to WSO from events, 70/30, 7th trad – Mike
7. Slide Show in Utah with traditions -Mike
8. Trustee Legal Committee Oversight (raffle)-Jim
9. Taping contract- Mike
10. Compensation of Recording Secretary-Chris
11. Interaction between WSBT and WSB-Craig
12. Discussion of PI fact file-Jim
13. Long range planning, goals & recommendations for Trustees
14. Review Trustee Committees-Jim
15. Increase number of candidates for Pacific South-Jim
16. Conference Committee and Hotel Negotiating-Bob
17. Trademark registration in other countries-Bob
18. Trademark, logo issues: CATW and Canadian t-shirts-Mike
19. Storybook sub-committee for next edition-Mike

COMMITTEE REPORTS

1. WSC FINANCE COMMITTEE – CHRIS PHILLIPS

No report.

2. TRUSTEE FINANCE COMMITTEE – CHRIS PHILLIPS

Chris will be preparing a comparison chart of last three years. He will also be working with each Trustee to prepare individual budgets.

3. WSC CONVENTION COMMITTEE

A. UTAH ’95 – MIKE PINE

Mike has been attending monthly convention meetings, and the minutes of those meetings are being distributed to the Trustees. There was a smaller than hoped for return on the Convention package raffle. Utah is a state that can use the term raffle legally while other states must use the term opportunity drawing, events and work shops will have days and times assigned by the Feb. 11, 1995 meeting. The marathon committee is filling their time slots, and are also scheduling mini speaker meetings and

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morning meditation meetings. The speakers package is going to be their airfare, hotel and basic convention registration. The banquet speaker will receive the banquet and the spiritual speaker will receive the breakfast. Registration will have computers set up. The entertainment will be a Traditions play, local bands, name band and Blues and Reggae bands. One of the comp rooms will used for the Hospitality room, combining smoking and coffee making. A time and space will be set up for CA fellowships to sell their memorabilia. They will be asked to make a 10% donation from those sales. There is no official person on the convention PI. The Utah fellowship has historically had a slide show at the conclusion of their convention. This is a violation of CA Traditions, but has been very popular. They are asking what the feelings of the Trustees are on this matter.

B, ATLANTA ’96 – JOHN HENSON

The committee has met in the Doubletree hotel the last two months with good attendance and enthusiasm. The excitement was definitely building when committee members had a chance to see the property. The theme has been voted on as 12 years-12 steps with various sub-phrases to still be voted on. Some of the phrases being considered are….a spiritual journey, the joy of living, among others. The logo designs will be brought to the next meeting. The sub chairs are helping a great deal by coordinating meetings between their respective committees , having reports written for the meetings and ensuring their chairs are in attendance. Many of the items to be voted on have been discussed at length prior to the meeting. The treasurer has moved to D.C. and the committee has nominated several good choices. A fund-raising chair has been selected and is currently coming up with a game plan. A hotel liaison has been selected.

C. COLORADO ’97 – JENNIFER JONES

Officers of the convention have been selected. The message that their Fundraising may be conflicting with Utah has been delivered. They are still selling t-shirts.

D. CONVENTION COMMITTEE – MIKE PINE AND JOHN HENSON

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Discussion about convention guidelines, hotel contracts, t- shirt logos and FUNDRAISING. John talked to John Taite about not copyrighting the CA logo on t-shirts.

4. WSC LITERATURE COMMITTEE – CRAIG HARRIS

The Twelve-Step piece continues to be the major focus of attention. P. Clay’s letter of resignation was submitted and accepted. A number of pieces of feedback have been received and are being collated by bob Quantz. He expects them to be ready for review shortly. A copy of the piece and feedback form did go out in the December Delegate mailing. A sub-committee is being formed to handle the rewrite. There are plans for those members of the Committee who will be there to meet at the Convention in Utah. Craig circulated an outline at the Conference about a “Group Handbook” piece.

5. WSC PUBLIC INFORMATION COMMITTEE – JIM SCOTT

The PSA is awaiting final editing to expand time phone number is on the screen. The fact file is ready for Trustee review.

The workbook has the second round of edits going on. The electronic PSA is complete. The home page is up and running on the World Wide Web, (courtesy of Craig). This address will be printed on future literature. The address to reach it is: http://www.ca.org

6. TRUSTEE AND WSO PUBLIC INFORMATION COMMITTEE – LEE ARTER

A national radio show in Canada featured three anonymous members of CA in a one and one half hour question and answer show.

7. WSC STRUCTURE AND BY LAW COMMITTEE – BOB CAMPBELL\JENNIFER JONES

No report.

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8. WSC UNITY COMMITTEE – JENNIFER JONES

They are planning to have a workshop at the Utah convention. Work is being done on a pamphlet.

9. WSC CONFERENCE COMMITTEE – LEE ARTER

The 1995 Conference will be held at the Raddison Hotel in Manhattan Beach, CA.

10. WSC HOSPITALS AND INSTITUTIONS COMMITTEE – LEE ARTER

The committee is revising and consolidating guidelines for the next Conference.

11. TRUSTEE NOMINATING COMMITTEE – JOHN HENSON

John sent a Regional update letter to all regions via the delegates about 60 days prior to their respective assemblies. The Committee would like meet while in Utah.

12. TRUSTEE NEGOTIATING COMMITTEE – JIM SCOTT / BOB CAMPBELL / JOHN HENSON

No report.

13. TRUSTEE LEGAL COMMITTEE – BOB CAMPBELL/LEE ARTER

We have two corporations:

CAWS has no assets, they own the CA Twelve Steps, Traditions and the Concepts.

CAWSO has the business office, holds the copyrights and is responsible to the WSBT.

TRUSTEE REPORTS

1. WORLD SERVICE OFFICE TRUSTEE REPORT – BRIAN NORTH

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PROJECTS COMPLETED —

-The H&I Book marks are complete and are being distributed.

-The WSOB has selected Oppenheimer & Co.Inc. to invest the CAWSO, Inc. Reserve account funds into one of their money market accounts to earn higher interest for the Fellowship. This does not affect the availability of the funds, as they are accessible and the operating fund balances will remain with out current Sanwa Bank. (Subsequently it was decided to table this for future consideration).

FOR YOUR INFORMATION —

-1994 WSC Transcripts are available from the WSO.

-The WSOB has obtained the services of Roger A. Brown & Co. Accounting Firm. This firm will do the job which is currently being performed by Mike Chaks and Chip Stearns, CPA

-The WSO is obtaining and additional “Officers and Directors” insurance policy to cover any wrong doings of either Boards/ The Trustees will need to fill out the information on the form submitted(occupation, company name and address, length of service) to be covered on this policy.

-The WSO has been forwarding “A Guide to the Twelve Steps” responses to Bob Q. WSC CLF Committee chair.

-A member of the fellowship will be in Australia for several months and is taking several starter kits with him, and staying long enough to get things off the ground.

-Our press date for the softcover books is February 13,   1995.

-A lower bid was received for the printing of the NEWSGRAM.

-The WSO is obtaining the correct logo translated into French from our typesetter. Montreal is having trouble getting the correct font.

-The WSO moved to an office downstairs. More shipping and storage space, less office space. The square footage is the same, but the rent is $100.00 less per month.

-The 7th Tradition and H&I and You, and Crack pamphlets have been copyrighted.

-New WSO Board member, Jeff Schacter is ratified.

-Office worker applicants are being interviewed.

PROJECTS PENDING

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– RES Publica in Montreal has been retained to translate and typeset French Translation Project of our storybook.

-Soft cover books are due to be bound on February 13, 1995. -Literature on Tape project has not progressed in several months. WSO will resume collecting bids soon.

-First quarter Xnfoline is complete. All numbers have been verified.

-The Crack and H&I and You pamphlets have been translated into Spanish and will be typeset and printed for distribution.

-The Storybook has been copyrighted in Canada. It will be necessary to register the book again once it has been translated into French.

The following motion is in reference to the approximate 2000 pamphlets of CHOOSING YOUR SPONSOR that are still in the WSO inventory.

MOTION: 2000 PIECES TO BE DISTRIBUTED TO H&I AT NO COST,

seconded and passed.

2. WORLD SERVICE TRUSTEE REPORT – BOB CAMPBELL

Service for this last quarter has been pretty much related to various activities at the WSO. Bob attended most of the WSO meetings. The major issues/projects were:

1. French translation-we now have the translator.
2. WSO employees-address turnover problems as well as, address replacement for KD while she is on maternity leave.
3. Obtain new accountant/CPA including what services to be provided.
4. Money Management for WSO funds.

Storybook is now protected in Canada by Canadian Copyright.

Addressed trademark issue in Florida where T-shirt artist/manufacturer attempting to copyright event logo for area event even when it included CA logo.

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3. PACIFIC NORTH TRUSTEE – MIKE PINE

ALASKA-There are nine meetings a week with 30-50 people attending. There are three H&I meetings, one in a womens jail. Started a new meeting that is held 11:00pm until 1:00 am. They are looking for someone to start a Co-Anon group. They are not an Area at this time, but they have plan to attend the Conference with one or two Delegates and petition to become an Area. There are no plans for CATW. They need more structure, which should happen after attending the Conference. They need to be put on the Delegates mailing list. The info line number is:907 338 6195 The acting chair is Ron G. 907 338 6195.

CANADA

VANCOUVER

BC-There are three meetings a week. There are two H&I meetings at detox centers. There is no Area structure, not an Area at this time. The info line number is: 604 736 7694 and the contact person is Yvonne R. 604 454 1285. The last literature order from WSO was for $50.00 U.S. The final cost after all expenses to receive the order was $160.00 Canadian. {$110.00 U.S.) They need to be put on the Delegates mailing list.

CANADA

CALGARY, ALBERTA-There are six meetings a week with two H&I meetings. There are two meetings a week in Edmonton. They have a PSA on Cable TV. They are not an Area at this time. They have plans to send a Delegate to the Conference and petition to become an Area. They have a structured service committee and are growing. The INFOLINE number is 403 229 5213. The chairperson is Margaret A. 403 275 9386. They are planning a CATW event.

The structure is starting to develop and the willingness to grow is there. After they attend the Conference they will understand even more. Alberta is looking to become an Area with two districts: Calgary and Edmonton. They too need to receive Delegate mailings.

CANADA

EDMONTON, ALBERTA-They are not an Area at this time. They may send a Delegate to the Conference. They have a structured service committee. The INFOLINE number is: 403 425 2715. The chairperson is Percy 0. 403 435 9345. There are five meetings a

week, and are working on an H&I meeting. There have been no social functions yet, not sure about CATW. The chairperson is looking into incorporating Alberta. Edmonton will be one of two districts which are hoping to travel half way or share with Calgary the travel for an Area meeting on a regular basis. They need to receive the Delegate mailings.

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UNITED STATES

WASHINGTON-There are 35 meetings a week and five H&I meetings each week. There are five districts. The Area has two Delegates: Debbie A. 206 676 7164 and Jesse M. 206 822 6526. The info line number is : 206 722 6117. The Area chair is Mike C.

206 787 6466. They are still bowling in rotating districts. The new phone system is working well. They will attend the Regional Meeting in Oregon, Feb. 18, 1995. Not sure if they will have a CATW event. The size of the Area makes it difficult for them to have all the districts come to Seattle. They continue to send minutes to Spokane, but there have not been any communications from that district.

OREGON-There are 23 meetings a week with nine H&I meetings. The 1995 Regional Convention will be held February 17-19 1995 at ’The Mountain” (base of Mt. Hood). The Area has two Delegates: Andy W. 503 655 7784 and Bud W. 206 695 4612. The INFOLINE is 800/nocaine and 503 256 1666. The Area chair is Steve M.

503 282 6135. They will have a CATW event and are having service workshops once a month.

OREGON- (AREA NORTH OF RIVER VANCOUVER)

There are three meetings a week, four H&I meetings, with three an VC and one in Longview. Group support is good. They are making donations directly to WSO, and looking to start more meetings. They will attend the Regional in February. The Area chair has stepped down and the Vice-Chair is the acting Chair until re- elections in Feb. They are starting to grow again and getting active. Vancouver is now recognized as South West Washington but it is still part of Oregon Area.

IDAHO-There are six meetings each week with one H&I meetings. The teens have their own meeting which is doing very well. They will host the 1996 Regional. They are making a quilt for the Regional Convention using old CA convention T-shirts. They need T-Shirts donated….please send to Rose, 441 Madrona N. Twin Falls, ID 83301

The Area has one Delegate: Rose C, 208 734 5807 and the INFOLINE number is 208 734 7242 and 208 734 5807. The Area chair is Jentte 0. 208 733 6952. They will attend the Regional in Feb. They also are planning a CATW event. Their money was stolen by

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forgery and the bank paid the whole amount back.

UTAH-There are 19 meetings a week with two H&I meetings. The WSC committee’s monthly meetings are going well. The Area has three Delegates: Erin C. 801 581 9772, Ray M. 801 266 5936, Jim 801 292 8773 and the Infoline number is 801 364 5658. The Area chairperson is Bob G. 801 288 9217. They will have a CATW event and will attend the Regional in Feb. Fundraisers for the World Convention have been doing very well. New elections for Area officers will be held in Feb.

NEVADA-No contact.

NORTHERN

CALIFORNIA-Sixty meetings a week with 15 H&I meetings. There are eight districts. The Area meets quarterly, which are well attended and rotate to a different district each meeting. The Area has three Delegates: Heidi J. 415 665 9724, Jim S. 408 265 5614, and Louis M. 707 542 1015. The infolines are:

Monterey 408 372 4190
Sacramento 916 927 5740
North Bay 415 453 8439
San Francisco 415 821 6155
Santa Cruz 408 662 8137
Sonoma 707 578 4160
South Bay 408 374 8009

The Area Chairperson is Heidi J. 415 665 9724.

4. PACIFIC SOUTH TRUSTEE – LEE ARTER

Sunday February 5, 1995 is the Regional Assembly, after the bi­monthly InterArea meeting. Trustee candidates will be selected to replace Bob Campbell when he rotates out as WS Trustee at the next Conference. Lee will be attending the San Gabriel/Pomona Valley Convention in Laughlin, NV March 3-5 at the Riverboat Casino. He also plans to attend the InterArea Campvention at Lake Perris April 21-23 a regional sponsored outdoor CAMPOUT that splits the proceeds equally between WSO and the seven areas, each receiving a 1/8 share. He will attend the San Fernando Valley Convention June 23-25 at RedLion Hotel in Costa Mesa.

Christmas and Easter holiday marathon meetings raised controversy when promoted as Christmas or Easter marathons as religious affiliations. Lee recommends that future events are promoted as holiday before marathons. Also speakers with sectarian religious pitches were threatened with heckling while pitching. A reminder that our code is love and tolerance. Sometimes the best

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expression of concern is to remind the group we are not allied with any sect, either preceding speaker or afterward at the general sharing section. Besides the Holiday marathon meetings Orange County had a winter retreat at Big Bear and 30 people attended. They also had a 4th Step workshop for 60 people in January 1995.

San Gabriel Valley/Pomona 54
San Fernando Valley 50
LA (5 districts) 170
Orange County 30
Riverside/Inland Empire 23
San Diego 31
Central California 20
Total 378

5. ATLANTIC NORTH TRUSTEE – JIM SCOTT

EASTERN CANADA-Jim spoke with Halifax and put them in touch with Montreal. Now involved with Area Service Committee. Same meeting count in Montreal, but English speaking meeting attendance is up markedly. Holding a CATW on 2/25/95 but venue much more expensive than last year’s. They are waiting for one case of softcover books which they need for CATW. They are waiting for CA logos in French/Bi-lingual from WSO so as the use the same font. Arraigning national PSA on Showcase and Life networks, coordinating with Calgary. WSO is supplying PSA with 800 number. They’re having a Convention September 15-17 1995, for which they got an excellent hotel discount. They’ve had three successful FUNDRAISERS so far for the local convention. Ottawa is attending ASC regularly. They are talking with Calgary about printing English literature under the royalty arrangement. They are working on generating sales reports for literature for WSO. ASC officer elections are in June. Much positive PI from membership survey. They are doing at large (200,000+) International Youth event at Olympic Stadium. They may not have Trustee candidates.

MASSACHUSETTS-They will be contacting WSO for tax ID number for PSA’s. They are hosting the Regional Service Assembly April 29, 1995 outside of Boston. A cookout fundraiser is planned for August 13, 1995

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CONNECTICUT-. Meeting count is around 25. District 1 is going to voice mail system. Soberthon successful New Year’s Eve. The state assembly is April 2, 1995 at West Haven, Trustee nominees there. Treasurer and Delegate are resigning

NEW YORK-They will have a convention February 17-19 1995 on Long Island. Jim will pass on starter kit requested from upstate.

They are working on Trustee nominees.

RI- There are four meetings, but no mailbox or phone. A former Delegate is trying to get things moving.

PA-There is a convention August 18-20 1995 in Lehigh Valley up by Allentown. Allentown put on hold forming into district :questions as to how to continue to support Area and Philadelphia activities as well as, mutual support of special events There are 33 meetings plus 28 H&I meetings. City meetings are doing poorly in attendance, suburbia doing well. Full financial support of whole area. New HOTLINE number reduced the cost 35% (215 651 2194). There is a new PI chair looking for improved effort. Sending starter kit to former delegate in Federal institution by Ohio border. Will attend Regional Assembly with Trustee nominees.

6. ATLANTIC SOUTH TRUSTEE – JOHN HENSON

FLORIDA-There are 47 meetings, now with five districts and thrice yearly Area meetings. Ft. Lauderdale-nine meetings and HOTLINE. Ft. Myers/Cape Coral/Naples=eight meetings and HOTLINE. Ft. Pierce=one meeting. Ocala=three meetings. Orlando-one meeting. Pensacola/Milton/Ft. Walton=eight meetings. Sarasota=three meetings. Tampa=three meetings. Pensacola will be hosting the 4th annual regional assembly and convention on the beach May 5-7 1995.

GEORGIA-There are 67 total meetings. Athens=one meeting. Atlanta=45 meetings, monthly inter-group meeting, HOTLINE, central office and all active district committees.

Carterville^two meetings. Columbus-nine meetings, Rome=three meetings. Savannah=one meeting. Brunswick=6 meetings. It looks as though Atlanta will have several persons attending the WSC in Utah.

ARKANSAS-There are 24 total meetings and monthly area meetings. Little Rock has over 20 meetings, active intergroup, HOTLINE and

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central office. Conway-one meeting. West Memphis=three

LOUISIANA- There are 58 total meetings, three districts with quarterly area meetings. Alexandria^three meetings. Baton Rouged? meetings, active intergroup, active committees and HOTLINE and central office. Lafayette=two meetings. Lake Charles -four meetings. Morgan city-three meetings. New Orleans=eight meetings active intergroup, HOTLINE. Shreveport-11 meetings, HOTLINE, central office. New Orleans is interested in possibly forming a new Area with other Gulf coast cities. Not quite sure whether there is support for this move on the Gulf Coast.

TENNESSEE-There are 41 total meetings. Memphis=36 meetings, ten H&I meetings, central office with office worker, HOTLINE, active committees. Nashville-five meetings, active intergroup.

SOUTH CAROLINA-There are seven total meetings. Columbia=two meetings. Spartanburg=three meetings, active intergroup, active committees. HiltonHead=two meetings.

NORTH CAROLINA-There are six total meetings. Charlotte=four meetings. Hicory=two meetings.

ALABAMA-There are 10 total meetings. Birmingham-five meetings. Hunstville=one meeting. Mobile=three meetings.

VIRGINIA-There are 18 total meetings. Chesapeake=two meetings. Hampton=one meeting. Norfolk-11 meetings, active intergroup, active committees. Portsmouth^one meeting. Virginia Beach=two meetings. Williamsburg-one meeting.

MISSISSIPPI-There are seven total meetings. Jackson=five meetings. Long Beach=one meeting. Biloxi-one meeting.

7. MIDWEST TRUSTEE – CRAIG HARRIS

ILLINOIS-A new area Chairperson, Ginger R. has started her two year term. There seems to be more involvement again by ‘older’ members in the area and district service. Craig was asked to share about the Traditions at the Inner South City District Secretary/GSR Workshop.

MICHIGAN-A new Delegate has been elected.

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MINNESOTA-Some contact by E-mail with their Delegate.

MISSOURI-Area formation is still going on. Hopefully they will send a Delegate to the Conference. Craig hopes to attend a group inventory that KC is doing.

NEBRASKA-Eighth anniversary celebration was held. They have 10- 11 meetings per week,

OHIO-New area officers and delegates.

WISCONSIN-Great enthusiasm and involvement by Delegates in area events.

INDIANA-Hosting the Tri-State Convention first weekend in March.

IOWA-Meetings in several cities. Craig hopes to make contact soon.

KENTUCKY, NORTH DAKOTA, SOUTH DAKOTA and WEST VIRGINIA have no known meetings at this time.

8. SOUTHWEST TRUSTEE – JENNIFER JONES

ARIZONA-There are 80+ meetings. Sunvalley group is having some personality problems. Groups don’t seem to be getting what they need from GSR’s. A new meeting was started in Safford, AZ at Arizona State Prison.

COLORADO-There are 29 meetings. Main focus is on the 1997 World Convention. They have been informed about holding off on T-shirt sales so they won’t be in competition with Utah. Members of the convention committee have been selected. Money from last year’s State convention has been held for upcoming 1997 WSC. Jennifer has talked to several about the importance of 7th tradition and the 70/30 plan.

KANSAS-No report

NEW MEXICO-There are still about 14 meetings. Albuquerque hosted the Regional Convention October 21-23, 1994 and sent about $2000 to WSO. They are also sending some money to Texas to help support the 1995 S.W Regional Convention. Santa Fe has two meetings and have ordered a case of books.

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OKLAHOMA-March 17-19, 1995 will be the State Convention in Tulsa.

TEXAS-Houston’s meetings are about the same, and several new starter kits have gone out. Committee is forming to carry the message about the 70/30 plan and for meetings that are not sending GSR to area meeting. Book sales are good. H&i cans are being circulated. A Spanish speaking meeting is being started. Dallas has two new meetings, four meetings total. Jennifer attended the H&I meeting in Houston. Good participation in meetings. El Paso has a new meeting that started in January. Austin has 11 meetings, and Corpus remains the same.

9. TRUSTEE AT LARGE – SHARON SMITH

WASHINGTON DC AREA-There are 16-17 active meetings. Two members are investigating two new meeting sites. There is a new area chair, Carol J. and Vice Chair Mark P. A half case of Storybooks were received from Jim Scott. There are new members attending the area service meetings. One group is planning a CATW event. There are three active delegates and one alternate. One delegate plans to attend the regional assembly in Boston May 1995. The area will be working on Trustee nominations from the area.

HOTLINE has 40-50 calls.

Sharon spoke with Debbie Harris about some of her TAL responsibilities. Debbie offered her continued support.

10. TRUSTEE AT LARGE – CHRIS PHILLIPS

Chris completed the NewsGram article on Steps 8 and 9. He has received the financials and will be working on the Trustee budgets. He will be attending the Regional at the Colorado Convention. He is preparing to aid Kansas City District in a group inventory. He may attend to Atlantic South Regional. Chris also spoke with an individual in Colorado about a letter that was written.

11. NON-ADDICT TRUSTEE ABBOT FRANCIS

Francis is learning and creating the job of the non-addict position,

12. WSBT SECRETARY REPORT – JOHN HENSON

John will get the old archives from Fenn Pervier to include with

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the current material that John has. John suggested that the corresponding secretary maintain the archives. John received no correspondence from the Fellowship or the Trustees this quarter.

John wrote a job description for this position:

Maintain files of all correspondence to the WSBT together with our response.

1. Receive letter from fellowship.
2. Forward to Chair of WSBT for distribution.
3. Retain copy of letter and response for archives.

Maintain a set of Trustee Minutes

1. Retain a set of approved Trustee minutes in binder.
2. Have the minutes reduced every March into successful motions and forwarded to the Trustee nominating committee chair for distribution to new Trustees.

13. OTHER FELLOWSHIP CONTACT REPORTS

John spoke with AA about their corresponding secretary.

Brian spoke with AA about publishing in a foreign language.

OLD BUSINESS

1. TRUSTEE ARTICLES FOR NEWSGRAM

All articles are complete. Done.

2. TRUSTEE BUDDY SELECTION – BOB CAMPBELL

Names were drawn from a God hat. The new buddy pairing is:

Chris – Jim
Lee – Francis
Craig – John
Sharon – Mike
Bob – Brian
Jennifer – old buddy and all others

Continues at each meeting.

3. TRUSTEE PO BOX LOCATION – BOB CAMPBELL (5/94)

The new address is on the NewsGram. The rent is paid a year

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in advance, which saved two months rent. Done.

4. LIABILITY INSURANCE FOR GROUPS – BOB CAMPBELL (5/94)

Bob is fixing a letter and will publish in the NewsGram.

5. FRENCH TRANSLATION – JIM AND BRIAN (8/94)

The translator has been selected. They are negotiating a contract for a flat rate rather than per word. What does the Board want to see in the contract? Bob and Lee will go over the contracts. Contract is “hopefully” finalized by last WSO meeting in February or the first meeting in March. Try to find out how many books need to be printed and investigate costs.

Leave on old business

6. COPYRIGHT AND TRADEMARK VIOLATIONS – BOB

Put ongoing announcement in NewsGram requesting members to report misuse of trademarks/logos. Implement now.

Done.

7. CANADIAN ROYALTIES – JIM AND BRIAN

Leave this on Old Business and see what information comes in. They are going to provide an itemized sales report.

The original agreement was that royalties be paid on what was printed, they are paying on what was sold.

FROM THE AUGUST 1992 SUMMARY OF SUCCESSFUL MOTIONS (REFERENCE 433-436)

LITERATURE, CHIPS AND FORMAT COMMITTEE MOTION AMENDED TO ALLOW ALL WSC APPROVED LITERATURE IN FRENCH BE PRINTED IN ANY FORM APPROVED BY THE WS CONFERENCE LITERATURE CHIPS AND

FORMAT COMMITTEE BY THE MONTREAL AREA WITH A ROYALTY OF .75 US PAID TO THE WSO.

8. TRUSTEE EXPENSE – CHRIS AND CRAIG

How often should Trustees travel? Each Trustee needs to bring a proposed budget and itinerary to the May meeting.

Is the $1000.00 a workable, realistic number? The expense reimbursement policy needs to be reworked.

9. Reprinting to the 12-Step piece: was it done? Lee and Brian

Yes. Take off of old business.

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10. PRE-CONVENTION FUNDRAISING – CHRIS, JOHN AND MIKE

Dropped

11. WSBT CORRESPONDING SECRETARY – JOHN (11/94)

Refer to WSBT secretary report.

12. 7TH TRADITION /70/30/ PLAN – CHRIS AND JENNIFER

Jennifer and Chris will prepare an article.

13. WSO sponsored event at WSC – Chris

Dropped.

14. Workshops at Conventions – Chris

Dropped.

15. REGIONAL FORUMS – MIKE, CHRIS AND LEE (10/94)

Leave on old business. Mike, Chris and Lee will work on a proposal.

16. COANON AS TO WS CONVENTION – CRAIG AND JIM

Dropped.

17. CONVENTION ROOM COMPS – JOHN, LEE AND MIKE

Dropped.

18. CONVENTION GUIDELINES – JIM (10/94)

Mike and John are to ask committee to simplify.

19. CHECKS AND BALANCES – CHRIS (10/94)

Dropped.

20. REVIEW AND MAKE-UP OF TRUSTEE NOMINATING COMMITTEE – JIM (10/94)

Much discussion about number of Trustees involved in the interviews.

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MOTION: JOHN AND JIM WILL GET TOGETHER AND WRITE A SOLUTION. PASSED

21. CLARIFICATION OF TRUSTEE NEGOTIATING COMMITTEE – JIM

MOTION: TRUSTEES ESTABLISH A NAMED TRUSTEE NEGOTIATING COMMITTEE AT EACH CONFERENCE. Seconded and passed.

22. UPDATING/IMPLEMENTATION OF WSC CHANGES IN VARIOUS GUIDELINES

The following is the Trustee policy:

Trustee on committee is responsible to sign off on changes and revisions for their accuracy in conforming to conference approved motions relating to the specific guideline.

Leave on old business

23. EXTRAORDINARY EXPENDITURES BY WSO – BOB 10/94

The WSOB unanimously has asked that any expenditure over 5k be brought to the WSBT for approval. The Trustees have agreed.

Leave on old business

24. PROMOTION VS ATTRACTION- CHRIS 10/94

Dropped.

25. NEW TRUSTEE ORIENTATION MATERIALS- JOHN 10/94

Leave on old business.

Meeting time was set for 8:00 am Sunday February 5, 1995.

Meeting adjourned at 10:00pm with the Lord’s Prayer.

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1. Meeting time was called to order at 8:10 am.
2. Quiet time and Serenity Prayer.
3. The Twelve Traditions were read.
4. Roll Call:

BOB CAMPBELL, WORLD SERVICE TRUSTEE, CHAIR
MIKE PINE, VICE CHAIR, PACIFIC NORTH REGIONAL TRUSTEE

JOHN HENSON, ATLANTIC SOUTH REGIONAL TRUSTEE
SHARON SMITH, TRUSTEE AT LARGE
CRAIG HARRIS, MIDWEST REGIONAL TRUSTEE
ABBOT FRANCIS BENEDICT, NON ADDICT TRUSTEE
CHRIS PHILLIPS, TRUSTEE AT LARGE
BRIAN NORTH, WORLD SERVICE OFFICE TRUSTEE
JIM SCOTT, ATLANTIC NORTH REGIONAL TRUSTEE
LEE ARTER, PACIFIC SOUTH REGIONAL TRUSTEE
JENNIFER JONES, SOUTHWEST REGIONAL TRUSTEE

5. Board Inventory was done.

6. NEW BUSINESS WITH SPONSOR

1. Filming at meetings – Lee – Jennifer

Move to old business.

2. Purpose and need for WSO Convention – Chris

Move to old business.

3. WSO issues and problems – All

1. Written understanding with Coast to Coast
2. French Translation
3. Money Market/ get Jim Scott in the loop
4. Need better changing of officers: Bill to Brian
5. PSA- send to Montreal, Calgary will connect with Mont.
6. Starter kits – list goes back to 1993
7. NewsGram – should we charge for it. It is a policy for the WSO to determine
8. CATW- who owns the logo, whose responsibility is it?

Should the WSO purchase the logo and then distribute.

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* Refer to the Convention Committee

Artwork in it’s final form should be owned by the WSO. Mike and John to investigate and resolve with the WSO.

I. When things are copied at WSO, should utilize both sides of pages.

J. Brian will suggest to put names and dates next to line items on the WSBT minutes (like the Trustees do).

K. Questions for WSO to ask before taking action:

1. Does it promote Unity?
2. Is it prudent?
3. Does it facilitate the Group Conscience?

4. 12-Step piece – Lee

Move to old business.

5. Canadian Literature – Jim -Mike

Trustees ask that the Office board and the Trustee Legal Committee prepare a one page agreement that authorizes them to print pamphlet literature at a cost of 7.5 cents US and payment terms can be worked out. Jim and Mike request being in the loop with Bob and Lee before agreement is complete.

6. Problems with entire literature process – Chris

Move to old business.

7. Slide show in Utah- Tradition – Mike

Trustee unanimously vote against cameras/ slide show at the WSO Convention.

8. Trustee legal committee oversight\raffle – Jim

Move to old business.

9. Taping contract – Mike

One page agreement from Mark. Need to finish with the 1995 Conference and the 1996 Convention.

10. Compensation for Recording Secretary – Chris

MOTION: THE TRUSTEES WILL PAY THE RECORDING SECRETARY $250.00 TO TAKE MINUTES AND DISTRIBUTE (NOT INCLUDING POSTAGE) SECONDED AND PASSED WITH ONE ABSTENTION

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11. Inter Board interaction: WSB & WSBT – Craig

Move to old business.

12. Discussion of PI fact file – Jim

Jim asks that the Trustees give him marked-up copies for consolidation.

Changes:

1. LA area changed to Hollywood, CA
2. Rename on page 5 ” as the Big Book says”
3. page 7 change : The WSO through it’s Board is responsible.
4. The AA disclaimer has been changed\updated we need to use that on future literature printings
5. Page 13 Public Relations: is it accurate about be adapted with permission? Jim will call Jim Pytel about original permission.
6. Page 14 has typos
7. Also amend to say available in French

The Trustees will review and discuss this during their next Conference call.

13. Long range planning, goals as Trustees, recommendations-Chris

Move to old business.

14. Review trustee commitments – Jim

JIM – CONFERENCE PI \ TRUSTEE NEGOTIATING
LEE – CONFERENCE\ TRUSTEE LEGAL \ WSO PI
SHARON – H&I \ NOMINATING \ ORIENTATION
MIKE – CONVENTION \ NOMINATING COMM. VICE CHAIR
FRANCIS – CONFERENCE CHIPS LITERATURE AND FORMAT
CRAIG – TRUSTEE FINANCE \ CONFERENCE CHIPS LIT AND FORMAT
JENNIFER – UNITY \ NOMINATING COMM \ DENVER CONV. 70/30 PLAN
BRIAN – CONFERENCE STRUCTURE AND BYLAWS \ TRUSTEE CONF COMM
JOHN – ATLANTA CONV.\ NOMINATING COMM \NEGOTIATING COMM\ CORRESPONDING SECRETARY
CHRIS – CONFERENCE FINANCE COMMITTEE
BOB – STRUCTURE AND BY~LAWS\ TRUSTEE LEGAL

15. Increase number of candidates for Pacific South – Jim

Move to old business.

16. Conference committee and Hotel negotiating – Bob

The Conference will be at the Raddison Hotel,

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Manhattan Beach.

The negotiating committee: John, Jim, Bob and Burton. Bob will call Burton to find the specifics before signing. Brian and Lee work on site selection for the Conference. Is it the conference committee’s job to start the process?.

The Conference minutes have some errors. Example: “delegate term extended”.

When the committee is negotiating the contract they need to specify the two Trustee meetings that also occur.

17. Trademark registration in other countries – Brian

MOTION: SPEND UP TO $1000.00 TO GET TRADEMARK REGISTERED IN ENGLAND. START WITH THE NAME.

SECONDED AND PASSED

Bob will report back.

18. Trademark, logo issues:CATW, Canada and t-shirts – Mike

Move to old business.

19. storybook subcommittee for next edition – Mike

Move to old business.

NEXT MEETING SET FOR 7:00 pm TUESDAY MAY 23, 1995 AT THE RED LION HOTEL IN SALT LAKE CITY, UTAH.

MEETING WAS ADJOURNED AT 1:00 WITH A PRAYER.

CONFERENCE CALL 5:00 PST THE LAST SUNDAY OF FEBRUARY 1995

• = REFER TO COMMITTEE

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