Aug 28 – 30, 1994 – WSBT Quarterly Meeting Minutes

BOARD OF TRUSTEES
COCAINE ANONYMOUS WORLD SERVICE

MINUTES OF THE REGULAR QUARTERLY

YEARLY MEETING

AUGUST 1994

Since this report is a confidential CA document, for members only, it contains members full names. This usage-to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not of course violate in anyway our Tradition of Anonymity in public communications media (press, radio, TV, etc.)

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The regular thrice annual meeting of COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES, at the LOS ANGELES Sheraton was called to order at 7:30 pm.

1. Quiet time and the Serenity Prayer.
2. ROLL CALL:

BILL ZIMMERMAN, Chair – WSO TRUSTEE
MIKE PINE, Vice Chair – PACIFIC NORTH REGIONAL TRUSTEE
CHRIS PHILLIPS – TRUSTEE AT LARGE
JIM SCOTT – ATLANTIC NORTH REGIONAL TRUSTEE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE
DEBBIE HARRIS – TRUSTEE AT LARGE
CRAIG HARRIS – MIDWEST REGIONAL TRUSTEE
BOB CAMPBELL – WORLD SERVICE TRUSTEE
JENNIFER JONES – SOUTHWEST REGIONAL TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE

3. THE TWELVE TRADITIONS were read.
4. PERSONAL SHARING was done.
5. BOARD INVENTORY was done.
6. Meeting time was set for 9:30 am on MONDAY, AUGUST 29 1994.
7. Meeting was adjourned at 11:00 pm.

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Meeting was called to order at 9:30 am.

1. QUIET TIME AND SERENITY PRAYER.
2. ROLL CALL:

BILL ZIMMERMAN, Chair – WSO TRUSTEE
MIKE PINE, Vice Chair – PACIFIC NORTH REGIONAL TRUSTEE
CHRIS PHILLIPS – TRUSTEE AT LARGE
JIM SCOTT – ATLANTIC NORTH REGIONAL TRUSTEE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE
DEBBIE HARRIS – TRUSTEE AT LARGE
CRAIG HARRIS – MIDWEST REGIONAL TRUSTEE
BOB CAMPBELL – WORLD SERVICE TRUSTEE
JENNIFER JONES – SOUTHWEST REGIONAL TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE

3. Minutes of previous meeting were approved.
4. TRADITION 9 long form was read and discussed.
5. TRADITION 10 long form was read and discussed.
6. CONCEPT 1 was read and discussed.
7. CONCEPT 2 was read and discussed.
8. NEW BUSINESS: The following items were placed on New business.

 

1. French Book – Jim
2. Trustee Newsletter becoming part of the Newsgram – Chris
3. 1995 WSBT Budget – Craig

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4. Tradition study / fellovvship – Bob
5. Define role of Trustee Officers – Chris / Debbie
6. Exclusion of WSO Trustees as Chair of Board of Trustee – Chris
7. Copyright of CA logo on T-shirts – John
8. Brainstorming session on how the message is carried – Debbie
9. Utah by-laws – Bob
10. Literature approval process (new piece)- Debbie
11. Conference approved guidelines vs. experience – Chris
12. Membership survey – Bob
13. Unavailability of largest vote getter for Trustee – Debbie
14. Trustee interviews – Jim « ¹
15. Solutions to projected loss – Bob
16. Canadian royalties from literature and book translations – Jim
17. WSO interest – Bill / Debbie
18. WSO manager vote – Bill
19. Trustee regional communication – Jennifer
20. WSO structure – Trustee vote – Lee

COMMITTEE REPORTS

1. WSC FINANCE COMMITTEE – CRAIG HARRIS

It seems like there is plenty that could be done during the year about providing information to the fellowship about financial management, etc. Part of the problem is the pressure placed on the committee to put together the budget during the conference, leaving little if any time for anything else. The level of participation on the committee from the WSO Treasurer and Office Manager has made this process easier (and more accurate) and should allow the committee to direct its efforts to other worthwhile projects.

2. TRUSTEE FINANCE COMMITTEE – CRAIG HARRIS

There is no time on the agenda for people to work. This is another unimplemented vehicle to assist the WSBT in long-term financial planning-much could be done with a motivated chair and the time set aside for this committee to meet.

3. WSC CONVENTION COMMITTEE

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A. CLEVELAND ’94 – CRAIG HARRIS

Final net income was $32,976.12 or 70% of budget. There is a little over $500.00 left in the account to finish incidentals.

B. UTAH ’95 – MIKE PINE

The committee has put together a new corporation and bylaws for the Cocaine Anonymous World Service            Convention Committee Inc.

This is to meet the non usage of the EIN of World Services Cocaine Anonymous Inc, The content and wording of this document is from the conference approved World Service guidelines and to meet Utah state incorporation guidelines.

The Utah state clean air act will be brought to the floor in January 1995 to be ratified. All hotels will have smoking and non smoking rooms. There is space available at the RedLion for both smoking and nonsmoking‘workshops and meetings.

There is a list of twelve possible speakers for the meetings. John Larroquette has been asked to be the main speaker for Sunday night, but he will not be able to commit until September 16, 1994. Johnny Segal and Ray Grossa would like to do the history of CA. All of the Trustees have been asked to do some kind of workshop, Paul O. and his wife Max would like to attend if we have an open workshop for them.

Fundraising has been slow in the summer but they expect a resurgence in the fall. The Treasures report and budget have been forwarded. The pre-registration forms are being passed out at the conference. A more colorful form will be available as the convention time draws closer. Mike plans on attending most of the monthly meetings of the committee.

The committee has distributed many packets of raffle tickets, the raffle is for air fare to the convention, hotel and whole registration package.

C. ATLANTA ’96 – JOHN HENSON

The hotel negotiations are down to the final details. It looks as though the convention will e at the Doubletree hotel which is 10-15 minutes north of Atlanta. The committee is unanimous in there decision. The hotel is located on 67 acres of landscaped property with private lake and jogging trail. It is on a bus line and minutes away form a major mail with shops and restaurants available by free shuttle.

Fundraising is well underway with a 50-50 raffle that brought in about $500. T- shirts were sold in Cleveland and at the Little Rock Regional. A mail order form for T-shirts is being developed. Total Fundraising is approaching $1000. Plans are being made to have raffle in the outlying areas of the region. The chair of Cleveland ’94 has said he would like to help with a raffle in his area.

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4. WSC LITERATURE COMMITTEfe – DEBBIE HARRIS / CHRIS PHILLIPS

There are currently two pieces in progress:

Anonymity – being worked on by the Albuquerque Fellowship 12 Traditions ~ two drafts have been received and will be reassigned at the Conference.

Work is being done on new guidelines for the committee, work is also being done on the 12 Step Literature approval process. The new process will be presented to the Conference floor when it is completed.

The Guide to the 12 Steps is expected to be a topic at the Conference. The committee will be discussing feedback forwarded from WSO to the committee on this and the Crack            piece.

The history of the CA Storybook is to be more of a “How to” for future publications rather than a historical path.

5. WSC PUBLIC INFORMATION COMMITTEE – JIM SCOTT

In general the PI committee has done an effective job of motivating, organizing and supervising the activities over the past year. Following is the status of the sub­committees:

Cooperation with the Professional Community (CPC) no report.

Little if any work seems to have been accomplished and the delegates on this committee have not been readily reachable, this sub-committee needs to be re­staffed so it can move forward.

Workbook Updates are in progress. Current plan is for final updates to be completed by the end of the Conference and then sent to John P. to update the disc. He will then return the disc to WSO so that it resides there in the future.

Survey Kevin M. has distributed the preliminary tabulation of results. Results will be discussed by Trustees.

Press Launch Sylvie N. did a tremendous job of coordinating this effort for all of North America, as well as, overseeing Canada. A. report will be given at the

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Conference. Local follow up is the key to effective press relations.

PSA Diane D. is bringing a storyboard and budget to WSC reflecting a rework of “Going Down”.

RIDESHARE GUIDELINES This item referred to committee is being worked on with several areas contributing based on their existing policies.

HELPL/NE/HOTLINE GUIDELINES These were distributed and discussed at a WSCPI meeting at the Convention in Cleveland, and they are available. The current thinking is that these should not be “Conference Approved” but available.

6. TRUSTEE AND WSO PUBLIC INFORMATION COMMITTEE – LEE ARTER

The committee has continued business as normal: answering outreach letters, running the loner’s group and fielding public inquiries. One TV station and several radio stations called for interviews in regard to the book launch. They haven’t gotten back in touch since they were informed that any on camera interviews must delete the last name of the participant and either block out that person’s face or shoot camera angles from the back to conceal the identity and maintain the anonymity of the person.

7. WSC STRUCTURE AND BY LAW COMMITTEE – BOB CAMPBELL

They are working on their list of referral items. The manual has been updated and the discs will be sent to the WSO.

8. WSC UNITY COMMITTEE – JOHN HENSON

The Unity workshop held at the Cleveland convention was successful with good participation and lively discussion. The plan is continue with workshops at future conventions. The committee is working on a possible unity pamphlet and the items referred to their committee. Their will be a Unity Lunch at the Conference.

9. WSC CONFERENCE COMMITTEE – LEE ARTER

Burton Hirsch will take on the job of interviewing prospective hotels with an eye

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on moving the conference to save funds and locate nearer to less expensive eating places.

10. WSC HOSPITALS AND INSTITUTIONS COMMITTEE – LEE ARTER

The committee had an impromptu meeting in Cleveland with over 30 people in attendance. They want to have a workshop in Utah.

The recommendation was made that Utah publish a workshop for H&l because of the enthusiastic response at the Cleveland Convention.

Lee suggested that Craig Shell be included in those plans since he is Conference chair of this committee.

11. TRUSTEE NOMINATING COMMITTEE – DEBBIE HARRIS

The biggest hold up on this process was collecting overdue resumes. There have been suggestions made that the resumes must be by the time of the Regional Assemblies. There are a lot of issues for the committee to iron out about this whole process.

The final status report on the candidates is as follows:

Phone interviews have been conducted on the following addict candidates:

Bob Quanz (SW)
Scott Stokes (MW)
Jim Jaffee (MW)
Kevin Lynch (PN)
Sharon Smith (TAL/AN)
Randy Denike (AS)

Phone interviews have also been conducted with the non-addict candidates up for election:

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Abbot Francis (PS)
Sylvia Kftt (AS)
Stephen Kerr (AS)
William Smith (AS)
Michael Bourke (AS)

The candidates that are actually up for election are:

WSO TRUSTEE   Brian North

TRUSTEE AT LARGE

Brian North (PS)
Heidi Jonathan (PN)
Johnnie Copeland (MW)
Bill Acree (AS)
Sharon Smith (AN)
Jay Finestlver (SW)

This is the first year that the Trustee Election Committee actually holds an election. John Henson will be the next chair of the Nominating committee as Debbie’s term has concluded.

12. TRUSTEE NEGOTIATING COMMITTEE – JIM SCOTT / BOB CAMPBELL

John Henson will join Jim and Bob on committee work, primarily convention and conference negotiations.

13. TRUSTEE LEGAL COMMITTEE – BOB CAMPBELL / LEE ARTER

A. CA CANADA

The Last correspondence with the Canadian lawyers was in August and all seems to have been resolved. Our Storybook is in the process of being copyrighted in Canada

B. PRO-BONO LEGAL FIRM

This is being held over for coordination with a law firm in San Francisco.

C. CAWSO VS. CAWS, INC.

CAWSO is the money making corp.

CAWS, INC. is the Trustees, has the licensing of the trademarks which is our assets.

TRUSTEE REPORTS

1. WORLD SERVICE OFFICE TRUSTEE REPORT – BILL ZIMMERMAN

FINANCIAL REPORTS—The WSO Treasurer presented the new and improved financial records (balance sheet, statement of cash flow, fund balances and page of footnote explanations, cash payable statement, cash receipts statement, cash flow analysis, budget, and budget theories, book sales by region, 7th traditions and DATW.)

JOB DESCRIPTIONS-Job descriptions for Office manager, office assistant, and shipping coordinator were developed and delivered to the trustees as requested.

PROJECTS COMPLETED THIS YEAR-

-Have received copyright certificates on the Storybook from the Library of Congress. Copyright for Canada complete 8/29/94.

-Registered ISBN numbers for regular edition H&l edition and soft cover edition books. -Soft cover editions are expected to arrive at the end of August. The suggested retail price will be $9.95. The same discount schedule will apply to soft cover books as hard, and full case orders maybe mixed with soft cover orders to achieve maximum discount, (full cases only….not broken cases).

-French translation project of stroybook has begun with the solicitation of bids for translating, typesetting and printing.

-WSO established a temporary policy in April 1994 to transfer 75% of all book sales

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into the WSO Storybook reserve¹ for future publications of the book.

-WSO now has CA World Convention Speaker Tapes in stock. A list is available from the WSO and at the Conference.

-26 Tips For Staying clean and sober was changed to TIPS FOR STAYING CLEAN AND SOBER and have added “Work the Twelve steps of Cocaine Anonymous” per the WSC Literature committees request. These pamphlets are currently being updated.

-An updated order form is available.

-The permanent PO Box has been put on all literature (PO Box 2000, Los Angeles, CA 90049-8000).

-The WSO has registered the Cocaine Anonymous Trademark “We’re here and we’re free”

-The WSO administered a P.l. Press launch for the WSC P.l. Committee. The mailing went out in June to 2,000 media contacts announcing the publishing of the CA Storybook, 200 books have been made availableto send to media contacts for review as requested. The WSO has received nine responses.

-Public Service announcements have been ordered with the (800) number dubbed on all. The WSO feels that this is an alternative and more efficient way to distribute the PSAs. It will ultimately cost the Areas less money. The PSAs will be kept in stock and distributed from the Office to the fellowship as ordered.

FOR YOUR INFORMATION

-The WSO is regularly transferring $1000 per month into the WSO Prudent reserve account.

-The WSO is currently researching alternate methods of shipping into Canada, Mexico and Europe.

-The Literature on tape project is underway, and tapes will be available soon. Two voices have been selected and the bidding process has begun.

-WSO researching to purchase a new copier.

-WSO is researching new office space.

-Increased the number of Newsgrams from 5000 to 7,500-10,000 -WSO has added the following items to the inventory:

*plastic chips through 30 years
*metal chips through 12 years
*plastic French chips through 15 years
*French metal chips through 5 years
*”A Guide to the Twelve Steps”
*”The 7th Tradition” pamphlet
*A New High from H&I pamphlet”

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*”Crack” pamphlet
*Banners have been printed on heavier material
*will soon be adding the Crack pamphlet in Spanish
-A new billboard company was obtained and billboards are available from the WSO,
-The gift of sixteen pure silver Principle Medallions presented to WSO, WSBT and WSO Manager netted the Fellowship over $1500 by the silent auction held at the Cleveland Convention.

QUESTIONS/REQUESTS

-Group Registration Cards with business reply postage will be distributed at the Conference. These cards contain important information that will help the communication in the fellowship.

-WSO wants to focus on what it can do to help the smaller groups. They intend to contact them and encourage the outlying and larger groups to reach out to them as well.

-An issue of sales tax has arisen in some states. In most states it is necessary for groups, districts and Areas to report and pay local sales tax on the sale of chips and literature, and for all special event income, including conventions. This has been referred to the WSC Finance Committee.

THE WSO IS THERE TO BE OF SERVICE TO THE FELLOWSHIP. PLEASE LET THEM KNOW IF THERE IS ANYTHING THEY CAN DO FOR YOU.

2. WORLD SERVICE TRUSTEE REPORT – BOB CAMPBELL

This quarter, other than Trustee Nominating/Election, has been quiet.

-WORLD SERVICE OFFICE

Attended most of the WSO meetings. Both the board, as well as, the office staff are getting along and things are running in a smooth and professional manner. Strong efforts are being made to build up appropriate reserves and put together a realistic and conservative budget.

-OTHER ACTIVITIES

Attended and participated in “Traditions” meeting in South Central LA. Have been working with Mike Pine in the Bylaws issue in Utah. Have coordinated certain trademark/copyright issues involving Canada.

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3. PACIFIC NORTH TRUSTEE – MIKE PINE

ALASKA-There are three meetings a week with 30-50 people attending. There is one H&l meeting in a womens jail. Will not attend the conference.

CANADA

VANCOUVER

BC-There are three meetings a week. There are two H&l meetings at detox centers. Will not attend the conference.

CANADA

ALBERTA-There are six meetings a week with tow H&l meetings. They may move to a space where they can have their office and meetings. The press release was in two newspapers and one radio station. Will not attend the conference.

WASHINGTON-There are 33 meetings a week and five H&l meetings each week. There are five districts. The State convention was August 26-28 1994. The new phone system is working well. There will be one delegate at the Conference.

OREGON- There are 21 meetings a week with nine H&l meetings. The 1995 Regional Convention will be held February 16-18 1995 at ‘The Mountain” (base of Mt. Hood). There will be two delegates at the Conference.

IDAHO-There are five meetings each week with two H&l meetings. The teens have their own meeting. They will host the 1996 Regional. They will have one delegate at the Conference.

UTAH-There are 27 meetings a week with two H&l meetings. The WSC committee’s monthly meetings are going well. Their ROCKIES V will be held September 29,30 October 1,1994 in Park City. They will have two delegates at the Conference.

NEVADA-No contact.

NORTHERN

CALIFORNIA-Sixty meetings a week with 15 H&l meetings. There are eight districts. The Area meets quarterly. There will be three delegates at the Conference.

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4. PACIFIC SOUTH TRUSTEE – LEE ARTER

Trips have been to the Campvention, the InterArea camp-out, San Gabriel Convention in Ventura, San Fernando Valley Convention in Newport and the LA convention in Palm Springs.

San Gabriel Valley Pomona has 54 meetings and the following scheduled events:

8/20 Rollerskating

9/24 Casino Night (Temple City) 20.00 advance 25.00 door,

12/8-12/10 Big Book Comes Alive (N. Hollywood H.S.) 8.00.

In March they are having their convention in Laughlin, Nevada and from the LA area two nights hotel room, buffet meal and registration, transportation, included in the 125.00 package.

Orange County has 30 meetings and the following scheduled events:

9/10 6th annual Volleyball tournament

9/17 Fishing trip (Dana Wharf Sportfishing) 25.00

10/94 working on CA booth at all Orange County Community Colleges for MADD Red Ribbon Week.

It was reported that the usually well attended Big Bear Retreat did poorly this year with only seven people. A PI billboard has gone up in Orange County.

San Fernando Valley has 50 meetings. Participation in area events in down and individual groups have taken to sponsoring many events. There is controversy that the LA area officers are demanding profits from the groups when they hold events. It was pointed out that this is a group conscience item. There were about 200 in attendance at the Newport Beach Convention, but revenues were down. An idea to have a Bingo fundraiser has been tabled.

San Diego has 31 meetings and the following scheduled events.

11/19 is the 11th Birthday Celebration.

It was reported that the beach Party and Dream Date Auction went well.

Inland Area has 22 meetings and the following scheduled events.

8/21 is the 10th Annual Celebration of service at Shamel Park, Riverside.

9/24-25 Lake Silverwood Campout.

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Los Angeles has 168 meetings and the following scheduled events.

8/25-28 was the 10th Annua! CALA Convention with over 1400 participants. The usual policy is to donate 10% of the proceeds to the WSO. It is noted that the LA area so far this year has not contributed any money to help run the WSO. LA has purchased 30 World Service Manuals and made them available to district chairs and board. This is a new idea in the LA area since in the past only conference delegates have been given the manuals. Billboards will be going up in September throughout the LA area with at least one in each district. Pictures will be taken of the billboards when they are up and then be given to other districts.

LA is looking into moving its Central Office. They are presently looking for space so they may stay in the 310 area code. A Love & Service Seminar was held in South Central in July. It was held to increase participation and service and awareness of the Traditions. There will be five delegates instead of six this year because there are fewer meetings: 168 down from 176.

5. ATLANTIC NORTH TRUSTEE – JIM SCOTT

MONTREAL-They just had their biggest convention yet, with over 600 people. They get good press coverage including French and English TV and radio. They are very interested in translating the Storybook into French. They had about $1200 ‘disappear’ from the intergroup. They ordered three more cases of books. H&l and PI are both doing well. The HOTLINE gets about 1600 calls a month, with about 1/2 from newcomers. Calls were up about 30% during their convention. Because of financial concerns they are considering turning the phone line off at midnight.

TORONTO-They will have district officer elections in September. They have 10-12 meetings a week. A starter kit was sent to Niagara Falls. They are sending Jim a letter about 7th tradition

for comment. They also asked him to do a one day seminar about service and the World Service. They will hold annual “evening of gratitude” in the spring of 1995, which is a candlelight service followed by a dance. The current delegate is active and doing a good job.

NOVA SCOTIA- No contact. Will follow-up.

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MASSACHUSETTS-There are nine meetings a week with 11 H&l meetings. They are working on PSA tapes. KD will help them get a tax ID number.

RHODE ISLAND-Down to five meetings. They have H&l and phone line as primary PI tool.

CONNECTICUT-Lack of newcomers, inactive PL They are considering “undistricting” They had a successful picnic fundraiser. State service assembly in October 1994, Jim will attend.

NEW YORK-There are 92 meetings. They have two delegates. Jim will attend the annual Boat Ride on September 10, 1994.

PENNSYLVANIA-They had a convention in August that’had good support from other areas, disappointing turnout from the local fellowship. There are between 30-40 stable meetings, but donations are down. They have one delegate but spent delegate reserve fund on monthly expenses. They will try to replenish with a fundraiser in November.

DC-There are 16-17 meetings. The H&l is growing with 4-5 new ones this year. There are two delegates, one new one. Spiritual breakfast of last spring will become an annual event.

6. ATLANTIC SOUTH TRUSTEE – JOHN HENSON

FLORIDA-There are 47 meetings, three districts with quarterly Area meetings and active committees. Ft. Lauderdale = nine meetings and HOTLINE. Ft. Myers/Cape Coral = eight meetings and HOTLINE. Ft. Pierce-one meeting. Ocala=three meetings. Orlando = one meeting. Pensacola/Milton/Ft. Walton-eight meetings. Sarasota = three meetings. Tampa =three meetings. Pensacola will be hostingthe 4th annual regional assembly and convention on the beach in May 1995. Stewart called about possible district formation. Florida is experiencing challenges with districts supporting the area.

GEORGIA-There are 67 total meetings. Athens = one meeting. Atlanta = 45 meetings, HOTLINE, centra! office and all active district committees. There has been no positive contact in regards to the press release. Carterville =two meetings.

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Columbus = nine meetings, struggling financially, HOTLINE has been turned off. Rome-three meetings. Savannah =one meeting. Brunswick —6 meetings. A call came from a 1 6 year AA wanting to be of service to CA.

ARKANSAS-There are 24 total meetings and monthly area meetings.

Little Rock has over 20 meetings, active intergroup, HOTLINE and central office. Little Rock lost the support of local treatment centers. Conway-one meeting. West Memphis = three meetings and more are forming.

LOUISIANA- There are 58 total meetings, three districts with quarterly area meetings. Alexandria-three meetings. Baton Rouge = 27 meetings, active intergroup, active committees and HOTLINE and central office. Lafayette =two meetings. Lake Charles = four meetings. Morgan city=three meetings. New Orleans = eight meetings active intergroup, HOTLINE. Shreveport = 11 meetings, HOTLINE, central office. Districts seem to be working better with area than in recent past.

TENNESSEE-There are 41 total meetings. Memphis = 36 meetings, ten H&l meetings, central office with office worker, HOTLINE, active committees. Area convention September 16-18 1994. their eighth anniversary will be in November. Nashville = five meetings, active intergroup.

SOUTH CAROLINA-There are seven total meetings. Columbia =two meetings. Spartanburg =three meetings, active intergroup, active committees. HiltonHead =two meetings.

NORTH CAROLINA-There are six total meetings. Charlotte = four meetings. There is interest in forming an area consisting of Columbia, Spartanburg, and Charlotte. John explained the process and sent the forms but hasn’t heard from them since.

ALABAMA-There are 10 total meetings. Birmingham = five meetings. Hunstville = one meeting. Mobile =three meetings. Vance from Mobile is heading up the effort to be recognized as an area by the conference. John sent and received back all the necessary forms so that Judy N. from Atlanta will have a proxy vote from Alabama, she will present the petition from Alabama to the floor. Alabama will hold their first area assembly and convention September 23-25 1994 in Lumberton, Mississippi. John plans to attend this, his first trip to Alabama/Mississippi.

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VIRGINIA-There are 18 total meetings, Chesapeake = two meetings. Hampton – one meeting. Norfolk -11 meetings, active intergroup, active committees. Portsmouth – one meeting. Virginia Beach = two meetings. Williamsburg = one meeting.

MISSISSIPPI-There are seven total meetings. Jackson =five meetings. Long Beach-one meeting. Biloxi =one meeting. Several people will Be attending the Alabama area meeting/convention.

7. MIDWEST TRUSTEE – CRAIG HARRIS

Very little change in the meetings by area and state.

Districts in Illinois area have been more active and getting more organized. The area itself still need to redefine itself and do more to include the districts in the area that are outside the Chicago metro area.

Kansas City, Mo district hosted a service workshop that was also attended by members from St, Louis. There are three meetings in Kansas City, KS who want to be part of the district, but they are in another region.

Craig finished an article on the Big Book and CA for the Newsgram. He worked with Bob Campbell on some traditions issues and answered questions from his region about service structure, voting and opening checking accounts for districts.

8. SOUTHWEST TRUSTEE – JENNIFER JONES

ARIZONA-Phoenix has 66 meetings. Intergroup meets second Thursday of the month. H&l meets second Wednesday of the month. They have 10 H&l meetings going strong. They have cut back on Big Books and are using CA Storybooks. They had 10th Valley Birthday party in May. On July 4th they had the 8th Annual State Convention in Scottsdale. They gave all meetings two Storybooks.

They are sending a new delegate to the Conference. Tucson has 12 meetings. Not known if they are sending delegate to the Conference. Prescott has one meeting and the Grand Canyon has one meeting.

COLORADO-Denver has 21 meetings. They took a group conscience about what is the message of CA? Concerns about the pamphlet “To the Newcomer” and other literature. Delegate will bring the Conference floor. Boulder has two meetings going smoothly. Longmont has one small meeting. Steamboat Springs has one strong

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meeting, Colorado Springs has four meetings, phone line and meetings are going welt.

KANSAS-Kansas City has three meetings with good participation. Topeka and Tecumseh have five meetings, Wichita has 18 meetings. One delegate, not sure if attending the Conference. Kansas will be hosting the 6th Annual Regional Convention in 1996. Wichita did send money for Storybook and DATW but hasn’t sent any 7th Tradition in some time.

NEW MEXICO-There are 14 small meetings. Albuquerque has 14 meetings. They have phone line. They’re hosting the 4th Regional Convention in October 1994. Santa Fe has working phone line.

OKLAHOMA-There are 37 meetings. Tulsa has a new clubhouse and good participation at their meetings.. They have a huge success with a Storybook meeting. Books are still selling but slower. They will be sending a delegate to the Conference. Oklahoma City has eight meetings that are going OK, and they’re trying to get a clubhouse.

TEXAS-There are 171 meetings. Amarillo has four small but regular meetings. Abilene has two meetings and phone line. Austin has 13 meetings and are sending one delegate to the Conference. H&l committee going strong and they received a plaque from Governor Richards for the work done in Austin to carry the message. They hosted the 9th Annual Texas State Convention on August 19-21, 1994. Beaumont has one meeting and phone line. Corpus Christie has six meetings, phone line and one H&l meeting in Jaii Annex. They’re helping with press release. Dallas has one meeting and growing pains. Houston and surrounding areas have 140 meetings. PI committee working on the press release. Only one newspaper so far has responded. Book sales are still strong. Two delegates at the Conference. H&l going through changes, but Chips and Literature is strong. An Activity committee is forming for the 5th Regional convention in 1995.

Lubbock has two meetings at the same location and a phone line.

Port Arthur has three meetings all at the same location and slowiy growing. They had a one day event where traditions were discussed.

9. TRUSTEE AT LARGE – DEBBIE HARRIS

Debbie did her final newsletter and turned the mailing list over to Lee Arter. Correspondence copies were received that went to Mexico, asking Chris Phillips to

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follow-up. Most effort has been on press release and Nominating Committee.

10. TRUSTEE AT LARGE – CHRIS PHILLIPS

Chris attended the Atlantic South Convention and the Pennsylvania, New Jersey and Delaware Convention. He wrote and Article for the Newsgram on Steps 6 and 7. He also attended a Traditions workshop at an LA convention, and participated and spoke at an Inventory workshop. The survey about Literature was discussed with Heidi Jonathan and Anne Perry. Chris and Debbie wrote a definition of TAL and will forward it to Structure and By-Laws.

11. WSBT SECRETARY REPORT – DEBBIE HARRIS

Correspondence received from other Trustees. The PO Box relocation was turned over to Bob Campbell. The annual meeting of Cocaine Anonymous 1993 had the new officers elected and minutes done.

12. OTHER FELLOWSHIP CONTACT REPORTS – JIM, CHRIS, BILL, JOHN, and DEBBIE

John and Bill had informative conversations with AA trustees.

OLD BUSINESS

1. TRUSTEE ARTICLES FOR NEWSGRAM

A. MAKING AMENDS – CHRIS PHILLIPS (1/94)

In progress

B. SIX AND SEVEN – CHRIS PHILLIPS (1/94)

Done

SERVICE – DEBBIE HARRIS (1/94)

Done

D. UNITY – JOHN HENSON (1/94)

Refer to committee

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E. GOING TO ANY LENGTHS – JENNIFER JONES (5/94)

Done

F. AUTONOMY AND TRADITIONS – CRAIG HARRIS (5/94)

In progress

2. TRUSTEE BUDDY COMMITTEE – BOB CAMPBELL (1/94)

Names were drawn from a God hat. The new buddy pairing is:

JOHN  –  NEW WSO TRUSTEE
JENNIFER  –  CHRIS
BOB  –  NEW TAL
JIM  –  MIKE
CRAIG  –  LEE

3. TRUSTEE PO BOX LOCATION – BOB CAMPBELL (5/94)

Has rates for comparison. Bob will have it implemented and forward to the WSBT secretary.

4. REFER TO COMMITTEE LIST – BILL ZIMMERMAN (1/94)

In place.

5. TRUSTEE COMMITTEE ASSIGNMENTS – (1/94)

• Debbie – Structure and By-Laws
• Craig – Literature
• Chris – Finance
• John – Convention / Unity / Nominating
• Jim – Public Information
• Lee – Hospitals and Institutions / Conference
• Mike – Convention
• Jennifer – Structure and By-Laws
• Bob – Structure and By-Laws
• Bill – Finance

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6. PRAYER IN MEETINGS (CHRISTIAN VS OTHER) (1/94)

Craig writing letter and article for Newsgram RE: Autonomy and Traditions issues.

7. USE OF N.A. RECOVERY TEXT – (1/94*) DEBBIE

Debbie wrote letter for the newsletter. Neither our Conference nor Narcotics Anonymous have given permission / approval.

8. LIABILITY INSURANCE FOR GROUPS (1/94)

Bob Campbell will review and circulate article already written. He will also refer it to the Newsgram.

9. LITERATURE SURVEY – CHRIS (5/94)

Done

10. COMMUNICATION OF TRUSTEES (5/94) JOHN

A. BUDDY SYSTEM

Continuing

B. DURING DECISION MAKING

Ongoing

C. CONFERENCE CALL

Continuing

11. ROLE OF OFFICE EMPLOYEES (5/94) BILL

Job descriptions have been done.

12. ‘CHOOSING YOUR SPONSOR’ REWRITE (5/94) DEBBIE

Done

13. TRUSTEE DAY (5/94) CHRIS AND MIKE

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Dropped

14. DATW (5/94) MIKE

Dropped

15. AREA FORMATION (5/94) JOHN

Much discussion about state lines not defining who goes where. Leave on old business.

16. CONFERENCE HOTEL (5/94)- LEE

MOTION: WSO BOARD ASSEMBLE BIDS FROM VARIOUS HOTELS FROM WHICH THE NEGOTIATING COMMITTEE WILL CHOOSE.

SECONDED AND PASSED.

17. RENT SUBSIDY IN MONTREAL (5/94) JIM (TO DRAFT LETTER)

DONE

18. WORLD MEETING (5/94) – DEBBIE *

Refer to structure and By-Laws.

19. CONVENTION CONTRACTS MADE OUT TO CAWSO (5/94) – MIKE

Moved to new business.

20. JOINT BOARD MEETING (5/94) – DEBBIE

There will be a dinner Wednesday night of the Conference for all Conference chairs, WSO Board, and Trustees.

MEETING TIME WAS SET FOR 8:30 AM TUESDAY, AUGUST 30, 1994,

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MEETING WAS ADJOURNED WITH SERENITY PRAYER.

1. Meeting was called to order at 8:40 am.
2. Quiet time and Serenity Prayer.
3. The Twelve Traditions were read.
4. Read AA Service Manual pages S124-S128 and discussed.
5. ROLL CALL:

CHRIS PHILLIPS – TRUSTEE AT LARGE
JIM SCOTT – ATLANTIC NORTH REGIONAL TRUSTEE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE
DEBBIE HARRIS – TRUSTEE AT LARGE
CRAIG HARRIS – MIDWEST REGIONAL TRUSTEE
BOB CAMPBELL – WORLD SERVICE TRUSTEE
JENNIFER JONES – SOUTHWEST REGIONAL TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE
MIKE PINE, Vice Chair – PACIFIC NORTH REGIONAL TRUSTEE
BILL ZIMMERMAN, Chair – WSO TRUSTEE

1. FRENCH BOOK – JIM SCOTT

MOTION: INSTRUCT WSO TO GET THREE ADDITIONAL BIDS FOR TRANSLATION AND PRINTING OF FRENCH VERSION OF “FAITH, HOPE AND

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COURAGE” AS SOON AS POSSIBLE. SECONDED AND PASSED.

2. TRUSTEE NEWSLETTER BECOMING PART OF NEWSGRAM – CHRIS Dropped.
3. 1995 WSBT BUDGET – CRAIG Craig is passing the budget to Chris.
4. TRADITION STUDY / FELLOWSHIP – BOB

MOTION: EACH TRUSTEE TO DRAW A TRADITION FROM A GOD HAT AND SEE HOW OR HOW NOT IT’S BEING APPLIED IN DIFFERENT REGIONS.

SECONDED AND PASSED UNANIMOUSLY

CRAIG	ONE
BOB	SEVEN
JENNIFER	EIGHT
MIKE	TWO
LEE	THREE
BILL	FOUR
CHRIS	TEN
JIM	TWELVE
JOHN	NINE
DEBBIE	ELEVEN

 

5. DEFINE ROLE OF TRUSTEE OFFICERS – CHRIS

Move to old business.

6. EXCLUSION OF WSO TRUSTEE AS CHAIR OF BOARD OF TRUSTEE – CHRIS

Dropped.

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7. COPYRIGHT / TRADEMARK OF T-SHIRTS WITH CA LOGO – JOHN

Refer to Trustee Legal Committee to send a cease and desist letter.

8. BRAINSTORMING SESSION ON CARRYING THE MESSAGE – DEBBIE

Move to old business.

9. UTAH BY-LAWS – BOB

Add telephone confirmation and confirmation of no proxy limit.

10. LITERATURE APPROVAL PROCESS {NEW PIECE) – DEBBIE

Dropped.

11. CONFERENCE APPROVED GUIDELINES VS. EXPERIENCE – CHRIS

Dropped.

12. MEMBERSHIP SURVEY – BOB

*Refer to PL Thank you and please do again in two years and report results to conference.

13. UNAVAILABILITY OF LARGEST VOTE GETTER FOR TRUSTEE – DEBBIE

*Refer to Nominating Committee.

14. TRUSTEE INTERVIEWS – JIM

Dropped.

15. SOLUTIONS TO PROJECTED LOSS – BOB

*Refer to Finance Committee.

16. ROYALTIES – CANADA – JIM

Discussed under number one of new business.

Page 26 of 27

17. WSO INTEREST – BILL, DEBBIE, MIKE

Dropped.

18. WSO MANAGER VOTE – BILL

Refer to Structure and By-Laws with recommendation that the WSO manager get the vote.

19. TRUSTEE REGIONAL COMMUNICATION – JENNIFER

Dropped

20. WSO STRUCTURE / TRUSTEE VOTE – LEE

Refer to Structure and By-Laws.

ELECTION OF CURRENT TRUSTEE WAS DONE.

ELECTION OF BOARD OF TRUSTEE OFFICERS WAS DONE.

NEXT MEETING SET FOR NOON THURSDAY SEPTEMBER 1, 1994.

THE FOLLOWING MEETING WAS SET FOR 7:00 PM, FRIDAY OCTOBER 28, 1994.

MEETING WAS ADJOURNED AT 2:00 WITH A PRAYER.

* – REFER TO COMMITTEE