COCAINE ANONYMOUS
BOARD OF TRUSTEES
MINUTES OF REGULAR THRICE YEARLY MEETING
Since this report is a confidential C.A. document, for members only, it contains member’s full names. This usage – to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not of course, violate in any way our Tradition of Anonymity in public communications media (press, radio, TV, etc.)
CAWSBT REGULAR THRICE YEARLY MEETING
May 24, 1994
CLEVELAND, OHIO
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The regular thrice annual meeting of COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES, at the CLEVELAND Sheraton was called to order at 7:30 pm.
1. QUIET TIME and the SERENITY PRAYER.
2. ROLL CALL:
BOB CAMPBELL, WORLD SERVICE TRUSTEE
JOHN HENSON, ATLANTIC SOUTH REGIONAL TRUSTEE
JENNIFER JONES, SOUTHWEST REGIONAL TRUSTEE
CRAIG HARRIS, MIDWEST REGIONAL TRUSTEE
CHRIS PHILLIPS, TRUSTEE AT LARGE
MIKE PINE, VICE CHAIR, PACIFIC NORTH REGIONAL TRUSTEE
BILL ZIMMERMAN, CHAIR, WSO TRUSTEE
LEE ARTER, PACIFIC SOUTH REGIONAL TRUSTEE
DEBBIE HARRIS, TRUSTEE AT LARGE
JIM SCOTT, ATLANTIC NORTH REGIONAL TRUSTEE
3. THE TWELVE TRADITIONS were read.
4. PERSONAL SHARING was done.
5. GROUP INVENTORY was done.
6. MINUTES OF PREVIOUS MEETING were approved.
Meeting time was set for 10:00 am on WEDNESDAY, MAY 25, 1994
Meeting was adjourned at 11:30 pm.
Meeting was called to order at 9:00 am.
1. QUIET TIME and the SERENITY PRAYER.
2. THE TWELVE TRADITIONS were read.
3. ROLL CALL:
BILL ZIMMERMAN, CHAIR, WSO TRUSTEE
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JIM SCOTT, ATLANTIC NORTH REGIONAL TRUSTEE
JOHN HENSON, ATLANTIC SOUTH REGIONAL TRUSTEE
JENNIFER JONES, SOUTHWEST REGIONAL TRUSTEE
CRAIG HARRIS, MIDWEST REGIONAL TRUSTEE
MIKE PINE, VICE CHAIR, PACIFIC NORTH REGIONAL TRUSTEE
CHRIS PHILLIPS, TRUSTEE AT LARGE
LEE ARTER, PACIFIC SOUTH REGIONAL TRUSTEE
DEBBIE HARRIS, TRUSTEE AT LARGE
BOB CAMPBELL, WORLD SERVICE TRUSTEE
4. TRADITION 7 was read and discussed.
5. TRADITION 8 was read and discussed.
6. CONCEPT 11 was read and discussed.
7. CONCEPT 12 was read and discussed.
8. NEW BUSINESS: The following items were placed on New Business
1. Tenth Tradition-Chris Phillips
a. Pain medication workshops at Regional Conventions
b. Religious conflicts in LA.
2. Literature Survey- Chris Phillips.
3. Communication of Trustees- John Henson.
a. Relationship building
b. During decision making
4. WSO Board- John Henson.
a. Make-up (Trustee involvement).
b. Activities (Accolades, expenditures).
5. Role of Office Employees (boundaries).
6. French language book-Jim Scott.
7. “Choosing Your Sponsor” rewrite/refer to committee-Debbie
8. Review of all Literature- Chris Phillips.
9. Trustee day in a Region- Chris Phillips.
10. Allocation & Budget of Expenses- Craig Harris.
11. EIN for Convention-Craig Harris.
12. Additional Convention Guidelines-Chris Phillips.
a. location
b. size of fellowship
13. Utah Convention, Trustee questions- Mike Pine.
14. DATW-Mike Pine.
15. Report of Book process/critical path- Debbie Harris.
16. Area formation-John Henson.
17. Conference Vice-Chair/acting chair-Jim Scott.
18. Conference Hotel Negotiation-Bill Zimmerman.
19. Review Interview process-Jim Scott.
20. Ratify Board Member-Bill Zimmerman.
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21. Tapes available from WSO-Bill Zimmerman.
22. Trustee reimbursement policy-Bill Zimmerman.
23. Policy/Reprint Self-Test-Bill Zimmerman.
24. WSO BOARD/ Office Worker-expenses paid to conventions.
25. Smoking at conventions-Mike Pine.
26. Meeting formats-Debbie Harris.
27. Rent subsidy in Montreal-Jim Scott.
28. World Meeting-Debbie Harris.
29. AA-reports-Bill Zimmerman.
30. Convention Contract, by whom-Jim Scott
31. Books for Press-Debbie Harris.
32. Joint Board Meeting this Conference-Debbie Harris.
33. Nomination and service qualifications for Trustee and Trustee committees-Jim Scott.
COMMITTEE REPORTS:
1. WSC FINANCE COMMITTEE-CRAIG HARRIS
There are several important issues for this committee to deal with in the near future. Right after the convention Craig will be forwarding materials about these issues. Sales tax is an issue for the local areas to be aware of. They need to be made aware of the issue and directed as to where to look for professional advise. The larger threat to World comes when we conduct business in a state other than California, which we do each year at the convention. This came to our attention recently when trying to determine which EIN to use for the Cleveland convention. In the past WSO has just picked up the net income from World Conventions, not the revenue and expense. This is what will be done this year and Ohio CA’s I.D. number is being used. For Utah, the WSO I.D. number will be used, which means we must register to do business, i.e. collect and remit sales tax in the state of Utah. There is a related accounting issue that relates to how we record the gross income and expenses from the convention, but that is minor compared to the liability created by having non-donation business activity (memorabilia and literature sales) and not correctly dealing with the sales tax for that jurisdiction.
2. TRUSTEE FINANCE COMMITTEE-CRAIG HARRIS
There is also ongoing refinement of our accounting practices to better manage the financial affairs of the office, the WSBT, and the WSC committees. This is probably the year to activate the Trustee Finance Committee to help do some longer range planning. The committee should meet during the conference to lay out an agenda for the year, and meet again six months or so prior to the next conference to follow up on individually assigned projects.
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3. WSC CONVENTION COMMITTEE
a. HOUSTON ’93 – JENNIFER JONES
The committee is to close the account. Any checks still outstanding will be sent and handled through the WSO.
b. CLEVELAND ’94 – CRAIG HARRIS
Craig attended the February 20th and May 15th meetings of the Convention Committee in Cleveland. The committee is well organized and working smoothly. The target date for the final accounting is three weeks after the end of the convention. They hope to settle the hotel bill at the end of the convention. The hotel is fully booked for the weekend. There will be a press conference on Friday morning.
c. UTAH ’95 – MIKE PINE
The convention committee has monthly meetings scheduled from now until the convention time in 1995. The Trustee for the region will attend the meetings. A proposed agenda for the convention is being worked out. The budget is being drawn up. There are issues to be worked out regarding smoking and nonsmoking areas. :
d. ATLANTA *96 – JOHN HENSON
Monthly meetings continue and voting is almost complete for the committee chairs. Fund-raising has started with a 50-50 raffle. Some t-shirts and hats will be brought to Cleveland. Hotel negotiations have increased and a final decision should be made by the ’94 Conference.
4. WSC LITERATURE COMMITTEE – DEBBIE HARRIS
– CHRIS PHILLIPS
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The committee has three pieces in progress:
ANONYMITY/TRADITIONS/PRINCIPLES. Someone is working on Guidelines for the Committee. If any other committees have working guidelines this committee would like to know. Anne Perry, the chairperson believes it is important to get the critical path for the book in writing. The committee will receive the exact problems that are in our pamphlet “Choosing a Sponsor” and begin revisions. The committee will hold an informal meeting at the Cleveland convention.
5. WSC PUBLIC INFORMATION COMMITTEE – JIM SCOTT
The press release for the Storybook is ready for Trustee approval. After the approval it will be mailed out with various areas phone number, contact persons and in some cases a blurb about local activities. Each of those areas will be responsible for follow-up press conference. Each area is also asked to send news clippings and notes of the process to Diane D. for archives. Peter S. and Diane D. are working on the “Going Down” PSA budget with a production company in Arizona. Changes on the PI Workbook have been submitted to John P. for input. Kevin M. is working on membership survey.
6. TRUSTEE AND WSO PI COMMITTEE – LEE ARTER
The usual monthly meetings are being held with the usual business of letters being answered and information pamphlets being sent out. The committee would like to see a number of the Storybook made available for public relation tools. The book press release is being orchestrated by Silvie in Canada and Diane D. in Arizona. It was recommended that Kevin M. the PI chair be more involved with them.
7. WSC STRUCTURE AND BYLAW COMMITTEE – BOB CAMPBELL
There has been no formal meeting, though the members stay in regular communication. They will work on the issue of the Trustee at Large being the largest vote getter. There is also a need for the manuals to have a supplement printed and distributed after the conference to reflect the newest changes.
8. WSC UNITY COMMITTEE – JOHN HENSON
The committee has been active since the conference. The
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chair, Walter J. has been in contact with the other members and there has been some representation at the WSO and items have been included in the
Newsgram. The committee has scheduled several events during the Cleveland convention which include informal unity meetings, a unity workshop and a unity brown bag lunch.
9. WSC CONFERENCE COMMITTEE – BILL ZIMMERMAN
There is no new information at this time with the exception of discussion about replacing the conference chair under resignation situations.
10. WSC H & I COMMITTEE – LEE ARTER
The chair of the committee, Craig Shell wrote an article for the Newsgram.
11. TRUSTEE NOMINATING COMMITTEE – DEBBIE HARRIS
The following is the status on who the nominee candidates are, with the exception of the Atlantic South which will hold their assembly in July.
Southwest
Jay Finesilver**
Bob Quanz
Aaron Green
Steve Amelotte
Midwest
Johnnie Copeland**
Scott Stokes
Rick Dzadony
Jim Jaffee
Pacific South
Brian North**
Carrie Calderone
Meredith Amos
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Pacific North
Harry Crawford**
Kevin Lynch
Heidi Jonathan
Erin Comstock
Atlantic North
Sharon Smith**
Ronny Mintz
Carol James
Richard Lieberman
**The double starred candidates are our current trustee at large candidates. The Pacific South is the only region so far to offer a non-addict trustee candidate. There are several yet to be submitted from the Atlantic South. Bob Lemon has put together a set of interview questions for the non-addict trustee candidate. He would like the trustees to review them and give Debbie their feedback. There will be an informal meeting of this committee during the Cleveland convention. The Southwest had a separate election for the trustee at large, while no area in the Atlantic North came to the assembly with elected candidates. Pacific North turned in their resumes after the election and the Midwest assembly made a rule that next year any candidate without a resume will not be considered. A letter has been sent to the conference acting chair and the chair of the Conference Committee to make sure time is scheduled for the Trustee Election Committee to meet during the Conference.
TRUSTEE NOMINATING COMMITTEE TIMETABLE;
POST CONFERENCE Send out letter to all trustees and delegates on Nominating Committee (including alternates). Basically a welcome with a reminder that the committee works all year.
END OF THE YEAR Touch base with committee with any work in progress.
BEGINNING OF THE YEAR Letter to committee with timetable for six regional assemblies. This information is easily attainable and is a good way to keep in mind the upcoming busy time. Time to think about setting up an informal committee meeting and the WS Conference and do flier.
APRIL/MAY Most of the assemblies have been held. The regional trustees and or delegates have communicated to the chairperson who the new nominee candidates are. A letter goes out to all nominee candidates requesting a service resume and the best time to interview them (in person or by phone). Start setting up the
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in person interviews for the 24 hours prior to the Conference opening. Delegate the phone interviews to someone to organize so that one trustee and one delegate on the committee can interview the candidate.
JUNE/JULY/AUGUST Final preparations for Conference organizing interviews and resumes to be sent out to all committee members. Phone calls to delegates on the committee is a good idea to confirm that they are still on the committee.
12. TRUSTEE NEGOTIATING COMMITTEE – BILL ZIMMERMAN
Bob and Jim volunteered to review contracts and work more closely with the committee.
13. TRUSTEE LEGAL COMMITTEE – BOB CAMPBELL, LEE ARTER
a. CA Canada
This is virtually resolved. There was a series of letters from the lawyer we have to the Chartered Accountants. We pointed out the length of time we have used CA and that there is little chance of confusion by the public. Our lawyer will send a final letter stating that we are proceeding with the Montreal Convention.
b. PRO-BONO LEGAL FIRM
Lee is waiting for a contact name. Bob will take care of the U.S. Trademark re-registration.
c. CAWSO VS, CAWS, INC.
Bob will write out and bring to the next trustee meeting the reasons why we have two separate corporations (trustees are CAWS, INC. and own the Trademarks, yet have no assets).
TRUSTEE REPORTS
1. WORLD SERVICE OFFICE TRUSTEE- BILL ZIMMERMAN
WSO BOARD OF DIRECTORS
-Carrie C.’s resignation was received and acknowledged. -Greg D.’s resignation was received and acknowledged. -Jerry L. has been put in a Temporary WSOB Secretary. Several members of the Fellowship have been attending WSO Board meetings as prospective Board members.
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-Scott S. has been approved by the WSOB and is hereby referred to the Board of Trustees for ratification.
OFFICE BUSINESS
-Julie has taken over the processing of chip and literature orders.
-Received a correct tax-exempt Business License for the city of LA
-Reviewed and increased the WSO Office Insurance Policy and increased Personal Property Liability from $50,000 to $75,000.
-Delegate registrations have been updated, New forms include questions in order that WSO can determine number of Delegates attending the Conference.
MERCHANDISE AND SALES ACTIVITIES
-A new order form is complete and being distributed. It includes plastic chips through 30 years, medallions through 12 years, speaker tapes, new literature, World Service Conference minutes, PI, H&I and World Service Manuals and the C.A. Storybook with discount information.
-A heavier fabric has been selected for the next order of 12 and 12 banners.
-Speaker tape list will include all C.A. World Service Convention main speakers
-Bids are being gathered for the dubbing of our PSA’s.
-PSA radio scripts are being translated into Spanish.
-7th tradition, Crack and H&I pamphlets are being distributed to the fellowship.
-Another run of literature is being type set, with corrections and will coincide with the literature as it appears in the book. Will be printing 13 pieces totaling 650,000 pamphlets.
-The 26 Tips pamphlet has been changed to “Tips for Staying Clean & Sober” and added the first tip: “Take the Twelve Steps of Cocaine Anonymous” per the WSC Literature Committee’s request.
-The 2nd quarter 1994 Newsgram is being printed and will be available at the Cleveland Convention.
FINANCE
-R.R. Donnelley has been paid in full for the first run of books.
-A motion passed to take 75% of all Book sales after march 31, 1994 and put into the SBF Reserve account for the next printing of book if needed. To be reviewed quarterly.
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-KD is working on a WSO “Discount and Sales policy” that will be added to the World Service Office Manual pending approval from the WSOB.
-The WSO will begin consideration for a new CPA.
BOOKS
-Decision was made to bind 5,000 hard cover and 15,000 soft cover of the 20,000 signatures remaining.
-12,500 regular edition books were printed, all were sold. 3,000 H&I edition books were printed, 476 have been sold.
-5,000 signatures should be ready to distribute by June 1, 1994. There are 61 books on backorder, all customers have been notified of the status of their books.
-$336.00 has been donated from Montreal for the translation of the book to French.
-One copy of the book was sent to each voting member of the Conference as part of the 12 Point Literature Approval Process.
-H&I books will be sold for $6.50 to H&I committees only.
MISCELLANEOUS
-Research is being done for a copier.
-New Literature has been sent to Montreal for French translation.
-The permanent PO Box has been put on all literature.
-Montreal would like the next printing of the book to mention that our literature is available in French.
-Research is being done in regards to NAFTA and cheaper shipping to Canada.
-Meeting Formats in Spanish are being distributed.
ISSUES THAT WILL BE REFERRED TO WSC COMMITTEES
The following items will be referred to the appropriate WSC committee for review.
CONVENTION: Please provide suggested banquet/main, workshop and marathon meeting formats in the Convention Committee Guidelines.
H&I: Please provide suggested H&I panel meeting formats in the Hospitals and Institutions Committee Guidelines.
FINANCE: The issue of state sales tax needs to be addressed in regards to memorabilia and banquet sales. This issue raises the question of local or regional groups reporting and paying applicable state sales tax.
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LITERATURE: H&I Panel, Convention marathon, speaker and
workshop meeting formats are not available through WSO. Please confer with the respective committees to make these available to the Fellowship. It has been suggested that the WSO have a standard Literature submission release form. This would cover a new piece of literature submitted for publication, as well as, stories in the book. Please discuss and review. This issue has also been refereed to the Board of Trustees.
2). WORLD SERVICE TRUSTEE – BOB CAMPBELL
Bob reported that he attends WSBD meetings. He participates in local events such as the San Fernando Valley Anniversary meeting. The Board is working well together, the financial reporting is getting more “user friendly” so the fellowship can understand what is going on. New procedures have been implemented such as, setting aside a certain percentage of story book revenue for the next printing, and deciding to have a permanent separate reserve where there would always be year’s reserve for paying the costs of the conference. There is a need to encourage meetings to keep several copies of our Storybook on hand to sell to our members.
REGIONAL TRUSTEE REPORTS
3. PACIFIC NORTH – MIKE PINE
WASHINGTON- There are 35 meetings. There are five districts. They have a new phone line with a pager. They are having a State Convention the end of August 1994. They will have one Delegate at the Conference.
OREGON- There are 23 meetings, 7 meetings in Vancouver. They had their annual convention in February 1994 and did very well. The 1995 Regional Convention will be held in Oregon. They will have two delegates at the Conference.
IDAHO- They have 6 meetings with about 20 people in average attendance. The meetings are in Boise, Twin Falls, Haly and Buell. There is meeting for teens. There will be Idaho Unity day in July 1994. The 1995 Regional will be held in Idaho. They will have one Delegate at the conference.
UTAH- The 1994 Regional Convention was held in April 1994. They
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are hard at work preparing for the 1995 WSO Convention. They have 23 meetings and will have 2 delegates at the Conference.
N. CALIF.- There are 57 meetings, down from 85. Eight of the ten districts stay consistently involved and operating well. Area meets quarterly with the location being rotated and pretty well attended. They will have 3 Delegates at the Conference.
NEVADA-The only contact was a book order from Boulder City.
CANADA
CALGARY
ALBERTA-There are now 11 meetings. They are making donations to WSO. At this point they hope to have a delegate at the Conference.
VANCOUVER
BRITISH
COLUMBIA- There are 3 meetings and 2 detox meetings. They are working with Montreal on the Press Release. They will not be represented at the Conference.
ALASKA
ANCHORAGE -They have 3 meetings a week, with hopes of starting 3 to 4 more. They have 30 to 50 people attending the meetings. They have ordered books. There will be no delegates at the Conference.
4. PACIFIC SOUTH – LEE ARTER
The InterArea Campvention was held with approximately 500 registrations. Campvention is a region wide weekend outdoor campout held around the Lake Perris area. It generates income for the WSO and the 7 areas in the Pacific South region on an equal basis. An InterArea Group meeting was held in February in conjunction with the Pacific South Regional Meeting where trustee nominee candidates were elected. Elected were Brian North,
Carrie Calderone, Meredith Amos. Brian North will be the trustee at large candidate, as the top vote getter from the Pacific South as by-laws now stand. This year the roving LA area Fourth Step workshop has taken place in both Orange County and in the San Fernando Valley. Approximately 60 participants were taken through the fourth step in each location.
San Gabriel Valley has their area convention in March in Ventura with about 300 registrations. It was and excellent spiritual success for the fellowship. Unity was promoted between Ventura and San Gabriel Valley. The San Fernando Valley has scheduled
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their June convention in Newport Beach and the same attendance is anticipated, about 200-300.
San Gabriel has 54 meetings.
San Fernando Valley is having a 4th of July picnic and just celebrated the 8th anniversary of their Central Office. There were almost 300 in attendance for the speaker meeting with dance. The speakers were three of the Trustees from the Southern California area.
San Fernando Valley has 50 meetings.
The LA area is the only area divided into districts (5). They are planning their annual fundraiser/convention again in August at the Esmeralda Hotel in Palm Desert. They anticipate about 1500 registrations. This is probably the largest and biggest single one activity in the Southern California area for CA. They have various other activities during the year and are now reordering the Storybook after having sold 24 cases.
LA has a signed agreement with a cooperative billboard advertising source to place each of the five districts billboards on an availability basis for an approximate cost of $200 each for location and installation.
Los Angles has 170 meetings.
Central California has 20 meetings.
The main speaker of the Ventura Convention was from Central California. They cover a wide ranging area by mail, serving Las Vegas and Bakersfield.
Inland Empire has 22 meetings.
They hold various functions during the year. Although they do not yet have a convention per se, the InterArea Campvention is held in their area at Lake Perris.
Orange County has 30 meetings.
They do the annual Fourth Step Workshop as well as, various other events.
San Diego has 31 meetings.
Things are going well here. They seem to have overcome the controversy of a couple years back. They have regular functions during the year and attend the InterArea Group meetings.
60 days prior to the Conference the Pacific South is planning a regional orientation meeting for the World Service Delegates.
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C. ATLANTIC NORTH – JIM SCOTT
MAINE- One meeting weekly. They may have one H&I meeting soon. They have one case of books. There is group of about 16 people still around from 1986, 87, 88.
MASSACHUSETTS- Believe to be about the same 11 meetings. They have H&i meetings. Also one case of books were sold.
RHODE ISLAND- They have six meetings plus five H&I meetings. They are getting about 10-20 hotline calls a month. The Area meetings are fairly inactive.
CONNECTICUT- About 30 meetings, and 25 H&I. Districts 1 and 3 are fairly active with OK finances. District 2 hasn’t been heard from. They changed the Area Meeting to bi-monthly. They are sending a delegate and possibly an alternate to the Conference. There is a new H&I meeting in the Federal Women’s Prison in Danbury. June 26 they are having a picnic.
NEW YORK- There are 97 meetings and an unknown number of H&I meetings. They are having a convention on the 4th of July weekend. They are sending 4(?) delegates to the Conference.
PA- They have 35 to 40 meetings, plus about 20 to 25 H&I meetings.
They have sold 7 or 8 cases of books. There will be a Spiritual Breakfast on June 26, 1994. A convention will be held August 19,20, 21 1994.
DC – They have 16 meetings and 9 H&I meetings. They will be sending one delegate to the conference, A Spiritual Breakfast was held on May 14, 1994 and they had almost 40 people there.
They have sold 3 cases of books and hope to order more soon.
MARYLAND (Eastern Shore) They have one meeting, are trying to get books and want to get in touch with the fellowship in Virginia Beach.
MONTREAL -A full six page report was submitted by the Eastern Canadian Delegate which was read during the trustee meeting. They have 65-75 meetings and 6 H&I meetings. There is a convention planned for August 19, 20, 21 1994. They are hard at work on developing storybook translation. They are gathering quotes and
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information which will toe forwarded to WSO. They are sending one delegate to the Conference.
TORONTO -They have 12 meetings and one H&I. They have low funding and no money for books.
OTTAWA- There are 3 meetings,
NEWFOUNDLAND- No contact.
D. ATLANTIC SOUTH – JOHN HENSON
FLORIDA- 3 districts, quarterly Area meetings with active committees. 47 total meeting. Ft. Lauderdale has 9 meetings and a hotline. Ft. Myers/Cape Coral/Naples has 8 meetings, hotline. Ft. Pierce has one meeting. Ocala 3 meetings Orlando 1 meeting. Pensacola/Milton/Ft. Walton 8 meetings. Sarasota 3 meetings. St. Petersburg 8 meetings. Stuart 1 meeting. Tallahassee 2 meetings. Tampa 3 meetings.
GEORGIA- There are 61 meetings. Athens 1 meeting. Atlanta 45 meetings, hotline, central office, all active district committees. Atlanta is coordinating the Area Structure. Cartersville 2 meetings. Columbus 9 meetings, struggling financially, hot line has been turned off. Rome 3 meetings. Savannah 1 meetings.
ARKANSAS- There are 24 meetings. Little Rock over 20 meetings, active intergroup, hotline, central office. 1994 Regional Convention in Little Rock July 4, 1994. Conway 1 meeting. West Memphis 3 meetings.
LOUISIANA- 5 districts, Quarterly area meetings, 58 total meetings. Alexandria 3 meetings. Baton Rouge 27 meetings, active intergroup, active committees, hotline, central office. Lafayette 2 meetings. Lake Charles 4 meetings. Morgan City 3 meetings. New Orleans 8 meetings, active intergroup hotline. Shreveport 11 meetings, hotline, central office, several calls about donations to the area.
TENNESSEE- There 36 meetings. Memphis 31 meetings, 10 H&I meetings, central office with office worker, hotline, active committees. area convention will be Sept. 16-18 1994. 8th anniversary in November, Nashville 5 meetings, active intergroup. Effort made to contact Nashville and be available. They had questions about the book.
SOUTH CAROLINA- There are 5 meetings. Columbia 2 new meetings in the last 60 days. Sparatanburg 3 meetings active intergroup,
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active committees. Held day of celebration event which was attended ,by 5 people from Atlanta, 2 from Columbia and 5 from Charlotte. South Carolina is interested in forming an area consisting of Columbia, Spartanburg and Charlotte.
NORTH CAROLINA- They have 6 meetings. Charlotte 4 meetings started in the last 6 months. Efforts being made to unify the state. Hickory had 2 new meeting kits sent in the last 60 days. Interested in forming an area consisting of Columbia, Spartanburg and Charlotte.
ALABAMA- There are 8 meetings. Huntsville 3 meetings, they have been struggling. Mobile 2 meetings, little contact. Phoenix City 3 meetings.
VIRGINIA- There are 18 meetings. Chesapeake 2 meetings. Hampton 1 meeting. Norfolk 11 meetings active intergroup, active committees. Portsmouth 1 meeting. Virginia Beach 2 meetings. Williamsburg 1 meeting.
MISSISSIPPI- They have 5 meetings and are struggling. No other contact. Olive Branch has 1 H&I meeting and 1 regular meeting scheduled to start June 11, 1994.
E. MIDWEST- CRAIG HARRIS
MICHIGAN-No current accurate’meeting count, service structure still not solid. Had about 38 meetings at last count.
OHIO- 128 meetings, H&I information is not available.
INDIANA- 8 meetings known, 7 in Indianapolis one in Ft. Wayne. Additional meetings started in Anderson and Muncie. No H&I although the meeting held in Ft. Wayne is in a treatment center.
ILLINOIS- Currently 90 meetings in 7 districts, plus about 5 meetings in Peoria which are not on the meeting schedule as they have not yet taken steps to be recognized as a district. 3 meetings in East St. Louis are included with Missouri. Total includes 4 meetings in far Northwest Indiana. The City of Chicago is finally completely “districted” and some of the growing pains associated with the process for forming seems to be easing.
WISCONSIN- 48 meetings but no H&I information. Still struggling financially, their central office burned down but has reopened in a new location. Meetings are donating to World, but not to the Area.
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MINNESOTA- Gracious hosts of the 1994 Midwest Regional Assembly- held in March 1994. 10 meetings, no H&I. They have distributed over 60 placards to treatment centers that hold meetings.
NEBRASKA- Celebrated their 7th anniversary as an area. They have 8 meetings and more starting. PI is active but no H&I.
MISSOURI- Craig attended a “Greater St. Louis Area” meeting May 1, 1994. 13 meetings and no H&I. Contact was made prior with the new chairperson of the Kansas City, MO. district which has 4 groups that hold 10 meetings a week. A group conscience resulted in the formation of the Missouri Area, with two districts:
Greater St. Louis and Kansas City, 23 meetings in all. St.
Louis does not have formal committees for PI, and H&I while KCMO does have active committees for H&I PI and telephone.
KENTUCKY- no contact
NORTH DAKOTA – no contact
SOUTH DAKOTA – no contact
WEST VIRGINIA – no contact
F. SOUTHWEST- JENNIFER JONES
KANSAS- 32 meetings. Kansas City,KS 3 meetings. Kansas City, MO 5 meetings. Topeka and Tecumseh 5 meetings. Wichita 18 meetings. Kansas ordered 5 cases of books in March. They are selling coffee cups and other memorabilia for upcoming Regional convention in 1996.
ARIZONA – 52 meetings. Book sales are slow. State convention will be July 1-4, 1994 (8th annual) will be held in Scottsdale. Tucson has 12 meetings including Scottsdale. Prescott has 1 meeting and there is one meeting at the Grand Canyon.
COLORADO- 29 meetings. Denver 21 meetings, Boulder 2 meetings Longmont 1 meeting Colorado Springs 4 meetings. JENNIFER attended 2nd annual convention held April 8-10, 1994. Slow book sales.
NEW MEXICO- No report.
OKLAHOMA- No report other than book order of 5 cases.
TEXAS- 138 meetings. Ordered 17 cases of books and sales were
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good. They are thinking of starting a CA Storybook meeting. Chips and literature is going well. Selling a lot of starter kits. H&I has a new chairperson and there are 10 H&I meetings including Women’s County Facility, Men’s County Facility (2 locations) the Texas Department of Corrections and two recovery centers.
9. TRUSTEE AT LARGE
A. DEBBIE HARRIS
Attended the Atlantic North Regional Convention in New York City. There was information to be shared about current structure and election process. The next to last Newsletter has gone out, and most people seem to be aware that Debbie is rotating out at the end of the Conference in September 1994. There have been no out of country contacts during the last quarter.
B. CHRIS PHILLIPS
Attended Colorado Convention in Denver, the PCN Regional.
Visited in Compton and Watts and while there met with District Chair and others concerned about a group called Fellowship of the Spirit and it’s positions on race, religions and lifestyles. Questionnaires were prepared and sent out to 21 individuals familiar with the literature process concerning the current process for effectiveness. Work was done to research the GSO structure of AA as well as, Grapevine through the Service Manual and other related materials.
10. WSBT SECRETARY REPORT -DEBBIE HARRIS
Correspondence was received from Jim Scott, Bill Zimmerman and Debbie Harris. Needs real copy of the letter that was sent to AA for the archive, which will be brought to the Conference to turn over.
11. OTHER FELLOWSHIP REPORTS
Contact was made with Susan Ulseth and Madeline Jordan at AA about the discovery of our pamphlet “Choosing Your Sponsor” having parts identical to some sections of “Living Sober”. The objective was to inform them of the situation, and let them know that we would revise the pamphlet at our next reprinting and that we would change the book at its next printing. They seemed appreciative of our attempts to conform to their wishes. They did ask that we change the reference on page xviii to AA’s “50 years of experience with substance abuse” to be changed to “experience with alcoholism”.
MEETING TIME WAS SET FOR 9:30 AM THURSDAY, MAY 26, 1994.
MEETING WAS ADJOURNED AT 7:30 WITH A PRAYER.
1. Meeting called to order 9:30 am
2. Quiet time and Serenity Prayer.
3. The Twelve Traditions were read.
4. Read AA Service Manual pages S110 and S120 through S123 and discussed.
ROLL CALL
BILL ZIMMERMAN, CHAIR, WSO TRUSTEE
MIKE PINE, VICE CHAIR, PACIFIC NORTH REGIONAL TRUSTEE
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JIM SCOTT, ATLANTIC NORTH REGIONAL TRUSTEE
JOHN HENSON, ATLANTIC SOUTH REGIONAL TRUSTEE
BOB CAMPBELL, WORLD SERVICE TRUSTEE
JENNIFER JONES, SOUTHWEST REGIONAL TRUSTEE
CRAIG HARRIS, MIDWEST REGIONAL TRUSTEE
CHRIS PHILLIPS, TRUSTEE AT LARGE
LEE ARTER, PACIFIC SOUTH REGIONAL TRUSTEE
DEBBIE HARRIS, TRUSTEE AT LARGE
OLD BUSINESS (WITH SPONSOR)
1. TRUSTEE ARTICLES FOR NEWSGRAM
A. Making Amends-Chris 1/94 not done
B. Step Six & Seven-Chris 1/94 not done
C. Service-Debbie 1/94 not done
D. Unity-John 1/94 not done
E. Copyright/Trademark-Bob 1/94 committee work
F. CA and the Big Book-Craig 1/94 written/looking for it
G. To be determined-JENNIFER 1/94 topic= going to any lenghts
2. SALT LAKE CITY HOTEL CONTRACT-BILL 8/93
Complete
3. TRUSTEE BUDDY SYSTEM-BOB 1/94
Names rotated: The current buddy pairing is-
Debbie – Jim
Jennifer – Mike
Bill – Bob
Chris – Lee
John – Craig
4. TRUSTEE PO BOX LOCATION-DEBBIE 1/94
MOTION: MOVE THE PO BOX TO LOS ANGELES.
Seconded and passed.
5. MASTER ACCOUNT-MIKE 1/94
MOTION: TRUSTEES HAVE THEIR OWN MASTER ACCOUNT, SEPARATE FROM THE CONVENTION AND CONFERENCE ACCOUNTS.
Seconded and passed.
6. NUMBER OF TRUSTEE MEETINGS 1/94
MOTION: RECOMMEND THAT THE TRUSTEES GO BACK TO
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FOUR MEETINGS PER YEAR.
Seconded and passed. Will add November meeting.
7. TRUSTEE AT LARGE-DEBBIE 1/94
Trustee election committee and Trustees will meet at 7:30 on Thursday at the Conference. There will be three elections, one for Trustee at Large and one for Non-Addict Trustee and one for the World Service Office Trustee. The question of whether Structures and By-laws should review the question of the top two vote getters automatically being Trustee at Large was referred to committee.*
8. REFER TO COMMITTEE LIST-BILL 1/94
Leave on old business.
9. TRUSTEE ROLE IN COMMITTEES AT CONFERENCE-CHRIS 1/94
Refer to committee, look at committee structure.*
10. WSO FINANCIAL REPORT FORMAT-BILL 1/94
Refer to committee for clarity.*
11. TRUSTEE COMMITTEE ASSIGNMENTS- 1/94
John and Jim-Trustee Nominating Committee.
Lee -Conference Committee.
Suggestion made that Chairperson not be assigned to a committee.
12. WORLD SERVICE CONVENTION FUNDRAISING CONVENTIONS- BOB 1/94
Dropped
13. PRAYERS IN MEETINGS (CHRISTIAN VS. OTHER)-CHRIS 1/94 Craig volunteered to write a letter to Leon S. and an article for the Newsgram, during the next three months, regarding autonomy and tradition issues. Refer to Unity Committee.*
14. USE OF THE NA RECOVERY TEXT- 1/94
Debbie will write a letter and circulate it among the Trustees.
It was suggested that any letter by a Trustee as solution to a problem be published in the Newsgram.
15. CONFERENCE APPROVAL OF THE LITTLE BIG BOOK- 1/94 Determined that it is the same book as already approved (Big Book).
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16. NEED FOR THE UNITY COMMITTEE- 1/94
Dropped.
17. WORLD DIRECTORY? NEED? EXPENSE?- 1/94
Dropped.
18. WSC SPEAKERS, UTAH-JIM 1/94
Refer to committee.*
19. LIABILITY INSURANCE FOR GROUPS- 1/94
Bob will review and recirculate an article already written.
20. KANSAS CITY, MO CHANGING REGIONS- 1/94
Handled.
NEW BUSINESS WITH SPONSOR
1. TENTH TRADITION-CHRIS 5/94
a. PAIN MEDICATION WORKSHOPS AT REGIONAL CONVENTIONS.
Refer to Unity Committee.*
b. RELIGIOUS CONFLICTS.
Handled earlier.
2. LITERATURE SURVEY-CHRIS 5/94
How is literature going to be developed in the future?
Move to old business.
3. COMMUNICATION OF TRUSTEES-JOHN 5/94
MOTION: TRUSTEES HAVE A MONTHLY CONFERENCE CALL TO DISCUSS PERTINENT ISSUES FOR THE NEXT THREE MONTHS.
Seconded and passed.
The time of the conference call will be the last Sunday of the month with the first call commencing on June 26, 1994.
The time will be 10:00 pm=Eastern 9:00 pm=Central 7:00 pm-Pacific
Bill and Jim will research the HOW TO’s and costs:will notify by fax.
4. WSO BOARD-JOHN 5/94
a. MAKE UP OF BOARD/TRUSTEE INVOLVEMENT
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Refer to committee.*
b. ACTIVITIES
Dropped.
5. ROLE OF OFFICE EMPLOYEES-JOHN 5/94
Copy of job descriptions requested for next Trustee meeting.
6. FRENCH LANGUAGE BOOK-JIM 5/94
See WSO directive.
7. “CHOOSING YOUR SPONSOR”, REWRITE, REFER TO COMMITTEE- DEBBIE 5/94
The literature committee will be given the exact paragraphs to change. The whole piece is going to committee for rewrite.
8. REVIEW OF ALL LITERATURE FOR COPYRIGHT INFRINGEMENT-CHRIS. 5/94
Refer to committee.*
9. TRUSTEE DAY-CHRIS AND MIKE
Develop a recommendation for next Trustee meeting.
10. ALLOCATION AND BUDGET OF EXPENSES-CRAIG 5/94
Refer to Finance Committee.*
11. EIN FOR CONVENTIONS-BOB AND LEE
Refer to Legal Committee.* 5/94
MOTIONS: UTAH TO CHANGE TO THEIR OWN EIN.
Seconded and passed unanimously.
12. ADDITIONAL CONVENTION GUIDELINES (LOCATION, SIZE OF FELLOWSHIP)-CHRIS. 5/94
Dropped.
13. UTAH CONVENTION,TRUSTEE QUESTIONS-JIM. 5/94 Concerns about financial reporting and content of response letter to Betty P.
14. DATW-MIKE 5/94
Mike will research the convention minutes to find actual purpose of funds. Will be on old business.
15. REPORT OF BOOK PROCESS/CRITICAL PATH-DEBBIE 5/94
Refer to Literature Committee for research, interview and writing.
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16. AREA FORMATION-JOHN 5/94
Move to old business.
17. CONFERENCE VICE-CHAIR/ACTING CHAIR-BOB AND JENNIFER
Refer to S&B committee and old business.
Need to elect Conference Chairperson at the beginning of the Conference. Service manual does not specifically answer questions about acting chairperson.
18. CONFERENCE HOTEL NEGOTIATION-BILL AND LEE
No contact for 1995 Conference. Need to contact Susan Turnbull and Janet Thayer.
19. REVIEW INTERVIEW PROCESS-JIM AND DEBBIE 5/94
Tell nominating committee that interviews be done as needed, instead of blanket interviews. Refer to committee. *
20. RATIFY BOARD MEMBERS-BILL 5/94
MOTION: Ratify Scott Stevenson as a member of the Board. Seconded and passed unanimously.
21. TAPES AVAILABLE FROM WSO-BILL
MOTION: FOR THE TIME BEING DO WE HAVE ONLY MAIN SPEAKERS (IN THE TAPE LIBRARY) AND SEE HOW IT GOES.
22. TRUSTEE REIMBURSEMENT POLICY-BILL 5/94
Craig will provide expense.
23. REPRINT SELF-TEST POLICY-BILL 5/94
Dropped.
24. WSO BOARD/OFFICE WORKER-EXPENSES PAID TO CONVENTION-BILL 5/94
It is up the WSO Board to OK who and when. Expenses to be the same as others expenses. (need to pay own convention registration fees).
25. SMOKING AT CONVENTIONS-MIKE 5/94
MOTION: THE BOARD OF TRUSTEES IS ASKING THE CONVENTION COMMITTEE TO PUT IN GUIDELINES REGARDING SMOKING. THEY ARE ASKED TO MAKE PROVISIONS FOR SMOKING AND NON-SMOKING AND IF THAT IS NOT POSSIBLE TO ACCOMMODATE THE NON-SMOKERS.
Seconded and passed.
26. MEETING FORMATS-DEBBIE 5/94
Refer to literature Committee to collect a variety of meeting formats from across the country.
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27. RENT SUBSIDY IN MONTREAL”JIM 5/94
OK if OK. Jim will draft a letter about this.
28. WORLD MEETING-DEBBIE 5/94
Old business.
29. AA REPORTS-BILL 5/94
In the future this will be called OTHER FELLOWSHIP REPORTS. Jim, Chris, Mike, Bill, John, and Debbie will contact their counterparts in AA. (Using the 1993 AA General Service final report).
30. CONVENTION CONTRACTS,(SIGNED AND NEGOTIATED) BY WHO-JIM. 5/94
Ask that contracts be made out to CAWSO, INC. a California Corp.
31. BOOKS FOR PRESS RELEASE-DEBBIE 5/94
Suggest that 200 H&I books be made available for press releases.
The WSO PI Committee will handle what is sent. The books will be sent directly from Donnley, the follow-up letter from WSO.
32. JOINT BOARD MEETING-DEBBIE 5/94
Will schedule a meeting of the following during the Conference.
Discuss the format, so this can be scheduled every year.
WSO BOARD-WS TRUSTEES-COMMITTEE CHAIRS- CONFERENCE OFFICERS
33. NOMINATION AND SERVICE QUALIFICATIONS FOR TRUSTEE AND TRUSTEE COMMITTEES.
a. Recommend that delegate not be eligible for one year after term.
b. Delegates/Area Chair send written report of nominations to Regional Assembly.
c. Limit service of Trustee commitments to four years. Refer to Structure and By-Laws.*
NEXT MEETING TIME SET FOR SUNDAY, AUGUST 28, 1994 AT 7:00 PM IN LOS ANGELES, CALIFORNIA.
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MEETING ADJOURNED AT 5:30pm WITH THE LORD’S PRAYER.
*on the refer to committee list
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