COCAINE ANONYMOUS WORLD SERVICE
BOARD OF TRUSTEES
Regular Quarterly Meeting November 30, 1990 Manhattan Beach/ California
Meeting called to order at 7:45 P.M. with quiet time and the Serenity Prayer.
The Twelve Traditions were read.
Roll Call:
Chairman: Ray Grossa, Pacific South
Vice Chair: Jack Perry, Atlantic South
Debbie Breed, Trustee-at-Large .
Bob Campbell, Trustee-at-Large .
Craig Harris, Mid-West
Reggie LeMay, Pacific South
Jim Scott, Atlantic North
H. Lee Slavin, Southwest
Bill Zimmerman, WSO
Tradition 7 was read in long and chapter form with discussion.
Personal reports were given.
Ray asked everyone to look over the agenda and get ideas for new business.
The minutes from August 26, 27 and 28, 1990 were discussed. The minutes were accepted as read.
Meeting time was set for Saturday, December 1, 1990 at 9:00 A.M.
Meeting adjourned at 10:45 P.M. with the Serenity Prayer.
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Meeting called to order at 9:07 A.M. with quiet time and the Serenity Prayer.
The Twelve Traditions and Concepts 7, 8 and 9 were read.
Roll Call:
Chairman: Ray Grossa, Pacific South
Vice Chair: Jack Perry, Atlantic South
Debbie Breed, Trustee-at-Large
Bob Campbell, Trustee-at-Large
Craig Harris, Midwest
Reggie LeMay, Pacific South
Jim Scott, Atlantic North
H. Lee Slavin, Southwest
Bill Zimmerman, WSO
TRUSTEE COMMITTEE REPORTS:
1) World Service Conference Reports
A) Structure and By-Laws – Bob Campbell
Submitted proposed procedures to select regional trustee candidates. Met once since conference. The Committee is continuing to combine World Service manual with working guide and supply copies to trustees. Designed new service structure chart. Submitted list to trustees of questions which committee wants answers to.
B) Literature, Chips and Format – Craig Harris and Bill Zimmerman
Collection of recent correspondence from committee chairman was passed out. Next meeting scheduled for February 16, 1991 to deal with the CA book and various committee items. Letter from Amy regarding CA book and Write Around the World Day was discussed. There is a lot to be done on that issue. Delegate from Chicago has dropped out and is not involved anymore. Ray stated that Jack would be helping Amy with the CA book and that Jack would also be helping Jim on Finance.
C) Finance – Jim Scott and Jack Perry
Two people are active at this time. Talking to AA on what they do to be self supporting. There are some areas that do not want to support CA financially until they see some type of financial
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statements to see where the money is going. First order of business is to get the books in order and come up with some statements, then they feel that the money will start coming in. Much discussion.
D) Hospitals and Institutions – H. Lee Slavin
They are working on two separate structures: Basic H & I for the smaller cities just starting out and the other for the larger established cities. They plan to have a 1-1/2 hour workshop in Anaheim. Full day workshop in 1992. They are working on format for 1-1/2 hour workshops in different areas at their conventions. H. Lee says they have a good committee. Great Secretary! Working on the history of H & I.
E) World Service Convention – Reggie LeMay
Reggie has not had the opportunity to talk with Essie the last 3 months. Working on the 1991 convention May 24, 25, 26 and 27 is an incredible experience. Have decided on logo “Were Entirely Ready.” The committee meets once a month. Workshop schedule is complete. A dance was held on October 20th with net profit of $1,500. November 24th dance in Long Beach had net profit of $900. December 15th dance has a projected net profit of $1,400. Committee has done a good job in regards to hotel arrangements. Bob Earl has been suggested as the main speaker. Nothing definite yet on speaker. Projecting 1500 people to attend the convention. There will be a $69 a night room rate. Group rates available for Disneyland. Tickets will only be good on Friday. No money will be made on the tickets. Rock and Bowl will have a projected net profit of $3,000 to Spending committee is in place. Outreach will start picking up once registration forms are complete this month. Much discussion. Reggie does not feel that we will fill up the hotel. Approximately 1200 rooms available. No arrangements made yet for overflow hotel accommodations. Much discussion on speaker selection.. Ray stated that they have worked hours as to what an appropriate CA speaker is and have not been able to come up with anything. Save discussion on this until new business. Much more discussion. Ray stated that Essie is still chairman of the Conference Convention Committee. Under new business w<* will be deciding on who the chairman will be for the 1992 convention. This has not been done before.
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F) Conference – Ray Grossa
Ray stated the hotel had contacted him and that the rooms for next year’s 1991 conference will be $10 more a night because of the time of year. Contract for this year’s 1990 conference with the hotel will be the same for next year. Burton and Ray will be looking into other hotels in the area for 1992 and 1993. Ray feels that it is not necessary to pass out new delegate notebooks every year. All conference expenses have been paid for except the last half of the stenographer bill, which is $1,900. There was much discussion as to whether or not to have a stenographer or just have someone record all the motions that are made. Reggie felt it was important to have a stenographer in order to keep accurate records. Much discussion on possibly using an overhead projector for motions at the conference with no decision being made.
G) Public Information – Debbie Breed
Debbie went over Public Service Announcement spots and how they were reviewed. Also went over recap sheet of progress the committee has made. Highlighted a few items from proposed motions and results.
2) Trustee Legal Committee – Jack Perry and Bob Campbell
The name Cocaine Anonymous is now a registered trademark. Much discussion. It was suggested that a letter be enclosed with each starter kit stating to uphold the 12 traditions. There have been CA T-Shirts sold by an individual and CA has not seen any of the proceeds. There will be a letter sent to this individual telling him to cease and desist. Wrote to AA to ask permission to print CA window shades and ask how they want their credit to appear on the bottom. Have not heard back from them yet. Discuss this at a later date.
3) Trustee Literature and Publication Committee – Bill Zimmerman
Artwork for Dance Around the World was done by Graphic Advantage. Until now this was done by an individual for no cost in lieu of 12 traditions. We received a 50% discount and 50% was donated to CA which was still no cost to us. Now the 50% donation will not happen. We will still receive a 50% discount for artwork. Since the conference they have revised all literature artwork to reflect new format. Then they added the “R” for registered to all the artwork. Still have old literature left that needs to be
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used. Literature now has a place for local areas to insert their own information. If any literature can be reproduced it will say that it can be reproduced at the bottom. If it cannot be reproduced it will not say anything. World Directory is postponed again. The new newsgram is ready for the typesetter for the winter edition. Artwork is complete for silk screen cloth scrolls with dowel. French literature is complete and is being review by a translator. Scrolls should be complete in about 60 days. Spanish translation is still in the works.
4) Trustee Conference Committee – Ray Gross
This committee will take care of getting everything ready for the conference as opposed to WSO doing it. There are 5 committee members now.
5) Trustee Finance Committee – Jack Perry and Jim Scott
They see this committee as an interface between WS office and conference finance committee.
6) Trustee Hospitals and Institutions Committee – H.Lee Slavin
No report.
7) Trustee Public Information Committee – Debbie Breed
This committee meets the first Saturday of every month. Have met 3 times this quarter. A lot is going on with this committee. Went over “What Public Relations Is and What It Is Not,” Sample of CA’s press kit was distributed to everyone. Went over Status Update report submitted by Susan Roseman. Today she met with Asaki Television station for the staged CA meeting and everything went fairly well. Department of Defense Drug Policy office wants to meet with CA to discuss coordinating programs for recovery and drug addiction. Much discussion. Susan needs updated newsgram and updated literature to work with. She also needs some statistics on 1-800 calls. Debbie is thrilled to have the PR firm helping with all this. Susan is doing a great job. Much more discussion on PR firm.
8) Trustee Unity and Identity Committee – H. Lee and Debbie Breed
Committee is up and running. Two statements of purpose were written and distributed. Working on statement in newsletter pertaining to CA speakers. Suggested to get some workshops going on Unity and Identity at conventions.
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9) Trustee Nominating Committee – H. Lee Slavin
Two letters written. Pacific North and Pacific South to be rewritten to include adding voting members to WS conference and nominees to be brought forward 5 months prior to WSC. Current committee members are Bob C., Jack P. and H. Lee.
CHAIRPERSON’S REPORT – Ray Grossa
A) Negotiating – Greg D. is on committee with Ray. Once chairperson is elected for 1992 convention, Greg will start negotiations.
Meeting adjourned for lunch at 1:30 P.M.
Meeting re-called to order at 3:05 P.M.
AA REPORTS – Jim Scott
Jim contacted the AA office to find out about using WSO street address for mailing as opposed to using a P.0. Box. AA uses a P.O. box because of the quantity of mail received. It was then recommended to use the P.O.Box for WSO.
WSO REPORT – Bill Zimmerman
The Hazelden CA pamphlet has been fixed.
The treasurer was sick which created some problems at the WSO. Aren’t sure of the balance in the bank accounts because some checks have been lost that were mailed out. Will get duplicate bank statements from the bank and get accounts cleared up. Do not have a treasurer at this point, and will not get one until financial statements are straightened out. Are considering having a CPA come in for an audit and also to do quarterly reports. Also considering to let CPA take oyer all the finances from writing chocks to reconciling bank statements. At this time we are current with all of the bills.
Bill recommends that we: l)0pen new checking accounts and operate out of that new account for now. 2)Hire bookkeeper and let them handle all the accounts payable until we get an office manager who can handle this.
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Have received lots of resumes for new board member. Brian North looks good for this position. Carry C. was chosen for the secretary position. Do not have a treasurer but have someone in mind.
Need to have some kind of security when using the WSO for committee meetings. Would like some feedback from the trustees on this. Bill would like to see the committee people be allowed to use some portion of the office without too much difficulty.
There was much discussion on what to do to improve David’s job performance. He needs some structure and supervision. Office Manager ad was placed in the paper 5 or 6 weeks ago with 16 or so responses. Those who responded were sent back a letter stating what the job paid and what was required of the position. Of those we have received 7 responses back.
Do not have a Spending Committee. Pam and Bill approve everything by phone and they require 3 separate bids on what they buy.
WSO REPORT – Reggie LeMay and Ray Grossa
There was much discussion and concern about David. It was suggested to get an office manager for the position.
REGIONAL REPORTS:
1) Atlantic South – Jack Perry
Jack went to Memphis to speak. Great group of people. Randy is in Orlando with a group of people getting to know everyone.
2) Midwest – Craig Harris
Written report was handed out and reviewed. The convention in Toledo in November was well attended. Made $10,000. Ohio area meeting was held and another is scheduled for February. Next year’s regional convention will be held in Milwaukee. Steve B. is new area chairperson.
3) Atlantic North – Jim Scott
No contact from old delegate in Maine. Debbie will give Jim new delegate phone number. Committee is moving along with their
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convention going on this weekend. Montreal is excited about 1992 convention and already getting started. New York is going well. Pennsylvania will send a delegate to conference in 1991. Rhode Island is stable in organization. The 7th anniversary in New York was a success. Proceeds will be used to try and establish a central office in New York.
4) Pacific North – Bob Campbell
Attended Park City, Utah convention with attendance of 200 people. There was a lot of energy and a great time. Going to San Francisco to plug into the fellowship up there. Pacific North area is coming of age and is really strong.
5) Southwest – H. Lee Slavin
First regional convention is Colorado Springs coming up in October- 1991. Albuquerque now has 9 meetings. Oklahoma convention in February along with Dance Around The World.
Arkansas meetings going well. Texas had great convention with 300 people at dance and $3,500 to $4,200 was made. H. Lee did a traditions workshop and a service workshop there. About 23 people have been attending the area service meetings. There are two meetings in the Dallas area now.
6) Pacific South – Reggie LeMay
Santa Barbara central is having problems getting their area to meet on a regular basis. Working on that. San Fernando Valley has a new area chairman. There are 80-90 H & I meetings in San Gabriel. There have been problems with someone in the LA area selling T-Shirts with Bart Simpson and the CA logo on them. It was suggested to send a letter to the individual. There is a lot of activity going on with fundraising in LA. There is still a problem with CA announcements being made at meetings that are not CA related. Bob reported that the Inter-Area is active but does not want to be a part of the CA structure. He has heard that Orange County is having problems raising money and is having problems with leadership. Much discussion on the Inter-Area matter.
Bill Z. reported on the San Diego area which just had their 7th birthday party at Sea World. Number of meetings have grown to somewhere in the 30’s. Have really penetrated the crack district. The GSO meeting has a lot of participation, with 35-45 people attending each month.
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7) Trustee-at-Large – Debbie Breed
Went to Connecticut. They are very districted there. Got together with Bob and Heidi in San Francisco. Boston is very enthusiastic. Had their first area service meeting and are going to start a Public Info committee. New Hampshire has meeting in the southern portion. Salt Lake City has asked Debbie to do a traditions workshop. Debbie is really getting out to a lot of areas. Please look at the open prayer which was distributed earlier. She would like feedback on this from the trustees.
OLD BUSINESS:
A) Inter-Area structure was discussed. Consensus was to leave them alone.
B) CA sponsored dances/events and liability was discussed. Inter-Area has put together insurance policy and offers it to whatever area is interested. It is a great policy. Do we want to promote this money saving way to get insurance? Much discussion. Ray stated that we need a letter to be sent to areas telling them that we feel liability insurance is a good idea to get for their events. Bob C. will draft a letter and run it by Jack. If okay they will run a copy of it in newsletter.
C) Tina Greene letter was discussed. A response letter has not been written. Do we want to continue this thing. Much discussion. Jack asked to put off writing letter until next meeting and see what happens.
D) Trustee plaques were discussed. At the meeting in Arizona the trustees talked about getting appreciation plaques made for those trustees who have rotated out. They would be paid for by WS trustees themselves. Discussion. Agreed.
E) The letter, that will be sent to the fellowship regarding the selling of CA merchandise from individual’s rooms at conventions, will be brought to tomorrow’s meeting.
F) Letter to areas regarding non-profit number report has not been done yet.
G) Local CA areas not filing tax returns, etc. has not been done yet.
H) Canada’s trademark is in the works.
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I) Thoughts On Our Primary Purpose: Our primary purpose is to stay free from cocaine and all other mind-altering substances and to help others achieve the same freedom. Discussion.
J) Guidelines for fundraisers is a good idea and still continues.
K) Debbie & Jack have written articles for the newsgram. Would still like to see the other trustees write articles also. It was suggested to print financial information from the last Dance Around The World in the newsgram. Trustees, please write some articles for the newsgram.
L) Craig will write something about the founders of CA issue.
M) Did everyone check their local serenity shops to see if they are selling CA memorabilia? Discussion.
N) Nothing done yet concerning the use of conference approved logo. Bill stated the literature committee will handle this.
O) Wendells has not sent back contract proposal yet. Bob will contact them about this.
P) Associate Editors Publication^, Karl does not want to do this. Reggie will keep looking.
Q) Nothing has been done yet concerning the future and direction of CA. Much discussion.
WSO – OLD BUSINESS:
A) Literature copyright is a WSO project now.
B) Bob C. contacted Hazelden and asked if CA could be in their catalog and what they expected as far as prices. Much discussion. What about chips? He will continue to work on this.
C) The WSO Spending Committee consists of Pam and Bill and must have 3 bids and the approval of one of them. No official spending committee as such. Discussion. Consensus was that Pam and Bill were enough. Bill will see that guidelines are written.
D) Bob will check on the status of the Tax Exempt Postage Permit.
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E) Legal papers being received by attorney. We have attorneys that are willing to do this for us in LA. Bob will check on this further.
F) There was much discussion on the world directory and the TDD #. It will not be published in this directory.
G) Bill will make copies of the office manual and send to all trustees.
H) The CA logo-velox will be sent out with new literature orders.
Meeting time set for 9:00 A.M., Sunday, December 2, 1990.
Meeting adjourned at 8:40 P.M. with the Lord’s Prayer.
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Meeting called to order at 9:15 A.M. with quiet time and the Serenity Prayer.
The Twelve Traditions and Concepts 10, 11 and 12 were read.
Roll Call:
Chairman: Ray Grossa, Pacific South
Vice Chair: Jack Perry, Atlantic South
Debbie Breed, Trustee-at-Large
Bob Campbell, Trustee-at-Large
Craig Harris, Midwest
Reggie LeMay, Pacific South
Jim Scott, Atlantic North
H. Lee Slavin, Southwest
Bill Zimmerman, WSO
NEW BUSINESS:
A) The WSO finances were discussed again. Much concern was expressed. Donations are down. WSO has a good supply of chips and literature in stock. That will carry us for awhile. Don’t want financial problems to jeopardize the progress we have made with the PR firm. Much discussion. Until we get copies of the bank statements, not much can be done. It was suggested not to change banks until the end of the year, December 31, 1990. Much more discussion. Go ahead and open new accounts and order checks and be ready to go on January 1, 1991. Everyone seemed to be in agreement to hire someone from the outside to handle all the bills, statements, etc. and keep records for WSO as to where everything is going and how we stand. It was suggested to show a list of donations received from all the different areas/regions in the newsgram. It was also suggested to send thank you letters for all donations.
Main points covered: 1) Publish gratitude list in newsgram. 2) Donation list and thank you letters. Craig will handle this. 3) Starter kit follow up system for trustees. 4) Publish chips and literature sales in newsgram by region. 5) Establish new bank accounts. 6) Establish accounting firm. 7) Get Amy to set up inventory system. 8) Bill will oversee all of this.
B) The P.I. Committee is pleased with PR firm. The PR firm’s main goal is to help carry the message. Susan is looking for answers from the trustees on the PR status list. It was agreed that if the financial statements show it is affordable, to keep the PR firm.
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C) Fred K’s check is still uncashed. Went over a recap of what has taken place concerning this matter. Much discussion. Some felt it would be a good idea to just write it off and move on. This whole thing has gone on too long. Much more discussion. Final consensus is for Bob to notify Fred that WSO is going to cash check and see what happens. Fred is now part owner of American Audio which is the taping company being considered for the WS convention. It was decided the contract will not be signed until this matter is cleared up.
D) There was much discussion on the Thomas A. Tabet letter. It was decided to look over the letter and discuss it in February.
E) The question came up as to whether or not to combine the “World Service Manual” with the “Working Guide To The Service Structure.” Much discussion. Most everyone felt it was important to combine the two.
Bob asked the Board of Trustees to vote on suggested approach for selection of regional trustee by area and regional selection committee. Changes were made at which time a motion was made to present these recommended procedures to the regions. Carried.
F) Jim will take care of checking on whether the WSO policy covers child care liability at conventions.
G) Everyone was opposed to having Bob Earl speak at the WS convention. It was suggested that each of the trustees research what type of speaker is appropriate at conventions and bring it back to the next meeting.
H) Changes were made to the letter concerning Protecting the Fellowship with Liability Insurance. It was suggested to print this letter in the newsgram. Bob will handle this.
I) There is a new policy that the trustees pick the chairman of all WS conventions. There was much discussion on the chairperson for the 1992 convention. It was decided that Roberto would be Chairman and Robert will be Vice Chairman. Ray will take this to Essie.
J) There was discussion on whether or not to send the CAWSBT quarterly minutes out to the different areas and delegates. After much discussion it was decided that the minute : will now be mailed to those people after approval by WSBT committee.
It was suggested to have at least 4 mailings a year. If something comes in too late it will go out with the next mailing. Much discussion. The board meets twice a month and if they feel
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there is a need to have a special mailing go out then they will. Bill will oversee this.
K) We need to address a better way to bring in a new trustee. It was suggested that a letter be written to be given to new trustees explaining exactly what is expected of a trustee. Jim will look at this and bring back suggestions next meeting.
L) The trustees were asked to look at what type of person would be useful for the non-addict trustee position. We will discuss this at the next meeting.
M) The trustees were asked to look over the sheet of long term goals and bring back suggestions for additional long term goals to the next meeting.
N) WSO lacks structure as to how things need to be run in the office. There have been many changes and some guidance is needed. There needs to be some guidance for the WSO trustee also. Much discussion. WSO By-Laws needed. Bill will handle this matter.
O) The WSBT new chairperson was discussed. Only one more meeting until it is time to pick the new chairperson. Start looking at this matter as to who does what, etc.
P) Bill made motion that we ratify the new WSO Board members, Brian N. an Carry C. Seconded and passed.
Q) Availability of chips and literature through additional outlets was discussed. Why does CA not sell chips (medallions) to outside outlets like Hazelden? AA does not sell chips to them but NA does. Ray will look into why CA does not sell chips outside of the fellowship. Debbie will look into why AA does not and what harm if any has come to NA. Jack said he would take care of checking with NA.
SCHEDULE:
Meeting time for the next CAWSBT meeting was set for February 15, 1991 at 7:30 P.M. at the Radisson Plaza Hotel in Manhattan Beach, California.
Meeting adjourned at 1:30 P.M. with the Lord’s Prayer.
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