Sep 1, 2019 – Days 1 – 5 – Summary of Motions

World Service Conference of Cocaine Anonymous

Aug. 28 – Sep 1, 2019 Summary of Motions

Day One – Wednesday 28 August 2019

Electronic Voting Utilized for some votes

Motion ​-Motion to move to approve CA Thailand as an area of Cocaine Anonymous to be effective immediately.

Seconded. Motion passes with substantial unanimity

Motion – ​Motion to move to approve CA Portugal as an area of Cocaine Anonymous to be effective immediately.

Seconded. Motion passes almost unanimously.

Motion – ​Motion to move to suspend the rules and have a new business item out of order.

Seconded. Vote is called to a ⅔ majority.

Motion – ​Motion to Appeal the decision of the Chair.

Motion – ​Motion to support decision of the Chair.

Support 138/ Overturn 32.

Motion – ​Motion to move to suspend the rules and have a new business item out of order.

Seconded. For 141/ Against 32. This motion passes with substantial unanimity.

Motion – ​Motion to recognize a new region as being the Mainland European Region of Cocaine Anonymous.

Seconded. For 162 / Against 8. Motion Passes.

Motion – ​Motion to approve European Regional Slate – Stuart J.

Seconded. Approved. No objection, Motion passes.

Motion​- Motion to approve Midwest Regional Slate – Rodney D, Patrice F, Carolyn B, Clayton P.

Seconded. Approved. No objection, Motion passes.

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Motion ​-Motion to approve Pacific South Regional Slate – Chris W, Doh H (non-addict trustee).

Seconded. Not approved by unanimous consent, objection arises. Motion does not pass.

Motion ​-Motion to approve Chris W to Pacific South Regional Slate Seconded. ⅔ majority vote in favor, Motion passes.

Motion ​-Motion to approve Don H to Pacific South Regional Slate as Non- Addict Trustee Candidate.

Seconded. ⅔ majority vote in favor. Motion passes.

Motion​- Motion to approve Pacific North Regional Slate – Ruby C, Gary P.

Seconded. No objection, Motion passes.

Motion ​-Motion to approve Atlantic North Regional Slate – Alan S, Richard B, John R.

Seconded. No objection, Motion passes.

Motion ​-Motion to approve Southwest Regional Slate – Barry H, Susan L.

Seconded. No objection, Motion passes.

Motion ​-Motion to Approve Trustee at Large Slate – Rodney D, Patrice F, Stuart J, Chris W, Alan S, Richard B, Ruby C, Gary P, Bary H, Susan L. Seconded. No objection, Motion passes.

 

Day Two – Thursday 29 August 2019

Electronic Voting Utilized for some votes

Motion ​-Motion to move to approve CA Thailand as an area of Cocaine Anonymous to be effective immediately.

Seconded. Motion passes with substantial unanimity

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Motion – ​Motion to approve last conference minutes.

Seconded.

Friendly Amendment – ​I would like to make a Friendly Amendment to the motion to clarify that we are talking about approving the ​2018 ​minutes. No objections, Approved.

Motion –​Motion to approve the 2018 conference minutes.

Seconded. Vote for 120 / against 0. Motion Passes

 

Day Three – Friday 30 August 2019

Electronic Voting Utilized for some votes

Motion ​-Attached is the draft of the logo to be approved as the 2020 Celebrate Around the World artwork.

Seconded. Vote for 147 / against 15. Motion passes with substantial unanimity

Motion – ​To insert new language on page 7 of the Unity Guidelines, Guide to Forming a Committee as follows: * CAWSO Attn: CAWSC Unity Committee 21720 S. Wilmington Ave., Ste. 304 Long Beach, CA 90810 USA ​unity@ca.org

Seconded. Vote for 167 / against 1. Motion passes with substantial unanimity

Motion:​To insert new language on page 9 of the Unity Guidelines Unity Survey as

follows: ​GSR’s may conduct surveys in their groups quarterly, using the Unity Survey as a guide, and report the results to the Unity Liaison at unity@ca.org.​If you have any additional solutions on what your area can do to keep them coming back, please let our committee know. You may write to:

Seconded. Vote for 168 / against 1. Motion passes with substantial unanimity

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Motion – ​Modify language on page 9 of the Unity Guidelines at the bottom of the page as follows: If you have any additional solutions on what your area can do to keep ​them​newcomers​coming back, please let our committee know. You may write to:

Seconded. Vote for 164 / against 1. Motion passes with substantial unanimity

Motion – ​To insert new language on page 11 of the Unity Guidelines in the section called Breakfast/Unity event as follows:​All monies collected from ticket sales are to be turned in to the Unity Chair, accounted for, and then turned into CAWSO.

(Responsibility of CAWS Conference Committee).

Seconded. Vote for 162 / against 2. Motion passes with substantial unanimity

Motion – ​Modify page 11 of the Unity Guidelines as follows: ​It is the responsibility of the Unity vice Chair to work with the WSC Unity Chair to create an event at the WS Convention. A suggestion for this is 2 to 4 hour maximum event which should include meet and greet, fun and games, and an educational side concerning traditions and/or concepts.​It is the responsibility of the CAWSC Unity Vice-Chair to work with, or assign an attending CAWSC Unity Member to work with, the hosting CA World Service Convention Vice-Chair or Unity Chair, in planning and coordinating an event that is to take place at the hosting CA World Service Convention. A two to four hour event is suggested which could include any or a combination of the following: a meet & greet, fun & games, an ice cream social, a traditions and/or concepts workshop… The funding for this event is provided as a $500 line item within the hosting cities budget and the hosting city is to provide accommodations within their programs along with a space appropriate for such desired event.

Seconded. Vote for 161/ against 9. Motion Passes

Motion – ​To amend the CAWSC UNITY COMMITTEE REGISTRATION FORM on page 14 as follows: CAWSO CAWSC Unity Committee 21720 S. Wilmington Ave., Suite 304

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Long Beach, CA 90810 USA ​Unity@ca.org

Seconded. Vote is unanimous consent. Motion Passes

Motion – ​Motion to Adjourn.

Seconded. no debate. Vote 130 favor / 35 against. Motion passes.

 

Day Four – Saturday 31 August 2019

Electronic Voting Utilized for some votes

Motion ​-Motion to create a new director position on the WSOB entitled “Director of Conventions and Conferences”. This motion changes the world service manual as follows: ​page 61 ​sixth paragraph to change as follows: THE CAWSO BOARD SHALL NOT EXCEED ​TEN​ELEVEN​DIRECTORS. THE CAWSO BOARD SHALL CONSIST OF THE FOLLOWING: CHAIRPERSON VICE-CHAIRPERSON SECRETARY TREASURER DIRECTOR(S) AT LARGE ​DIRECTOR OF CONVENTIONS AND CONFERENCES WORLD SERVICE TRUSTEE WORLD SERVICE OFFICE TRUSTEE PAID DIRECTOR OF RESOURCES & PROJECT DEVELOPMENT PAID DIRECTOR OF OPERATIONS ​PAGE 64 IN THE CAWSO BOARD QUALIFICATIONS AND RESPONSIBILITIES SECTION, FOLLOWING THE QUALIFICATIONS AND RESPONSIBILITIES FOR THE DIRECTOR,

DIRECTOR OF CONVENTIONS AND CONFERENCES

1. Provide contract assistance in bidding, negotiating and then administering the respective hotel contracts for the caws conventions each year as the successful bids are awarded to the various host cities.

2. Work closely with the host cities in crafting and then circulating requests for proposal (RFP’s) to obtain bids for hotels, as well as for equipment and vendor goods and services as appropriate. 

3. Provide ongoing contract administration of previously negotiated caws contracts for the upcoming caws conventions including, but not limited to, allocation of room nights to WSOB / WSTB / speakers / staff / host city members; review and approval of all banquet event orders (BEO’s) in conjunction with the trustee negotiating committee and WST; review of all contracts to be executed after approval by the WSOB and related execution. 

4. Sits on all active steering committees (as a non-voting member (fa)*) of all caws conventions in the planning stages. 

5. Works closely with the respective hotel liaisons of the various caws conventions for planning interface, room assignments, review of final invoicing, daily charges and signoffs during the convention.

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6. Works with the conference committee when needed to help obtain hotel bids for any and all cities which might want to host the conference, and then is the key contact negotiator with the members of the conference committee to finalize the contracts for review by the TNC.

8. Serves as an active member of both the world service conference convention committee and the world service conference conference committee. 
9. Works closely with the WSOB to craft revisions to the existing guidelines and manuals to allow for expanded and more robust regional programming and perhaps programming around the ca world hosted/sponsored by the wso.

Seconded. Vote for 132 /41 against, Motion Passses.

Motion ​-Motion to reconsider entire motion.

Seconded. Vote for 72/ 97 against, Motion Fails.

Motion​- Motion to approve the pamphlet “Being a GSR” as per Point 9 of the LCF Pamphlet Approval Process.

Seconded. Vote for 163/ against 5, Motion Passes.

Motion – ​Motion to approve the pamphlet “A Message to Professionals” as per Point 9 of the LCF Pamphlet Approval Process.

Seconded. Vote for 169/ against 2, Motion Passes.

Motion – ​Motion to approve the pamphlet “C.A. Lifeline” as per Point 9 of the LCF Pamphlet Approval Process.

Seconded. Vote for 162/ against 2, Motion Passes.

Motion – ​Motion to approve “Suggested Business Meeting Format.” Seconded. Vote for 169/ Against 0, Motion Passes.

Motion – ​Motion to approve the CAWS LCF Committee Guidelines 2019 Update.

Seconded. Vote for 164/ Against 4, Motion Passes.

Motion – ​Motion to update the literature selection in ​Hope, Faith & Courage​Volume II​and update the Table of Contents as follows:

TABLE OF CONTENTS Preface, We Can Recover, To the Newcomer, Tools of Recovery, . . . And All Other Mind-Altering Substances, Our Hope, Faith and Courage, LITERATURE, ​12 Principles, A Guide to the 12 Steps, ​A Higher Power, Anonymity, ​Being of Service, ​C.A. is ​Also​for the Gay, Lesbian, Bisexual or Transgender Addict, ​Choosing Your Sponsor, Cocaine Anonymous Self-Test, Crack, ^​Dos and Don’ts for 12th -Step Calls for Addicts, Having Fun in Recovery, The First

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30 Days, The Home Group, Tips for Staying Clean & Sober, ​Unity, Yes, ​You​Can Start a C.A. Meeting, ​APPENDICES, ​B​A​.The Twelve Steps of Cocaine Anonymous, ​C​B​.The Twelve Traditions of Cocaine Anonymous, ​A​C​.Suggested Meeting Format Seconded. Vote for 127/ against 36, Motion Passes.

Motion​- Motion to suspend the rules to extend session so that LCF can finish their report.

Seconded. Vote for 121/ against 46, Motion Passes.

Motion ​-Motion to update the literature selection in ​Hope, Faith & Courage​and modify the Table of Contents as follows:, TABLE OF CONTENTS, Preface, ​We Can Recover, ​To the Newcomer, ​Tools of Recovery, . . . And All Other Mind-Altering Substances, ​Our Hope, Faith and Courage, [Personal Stories], LITERATURE, ​12

Principles, A Guide to the 12 Steps, A Higher Power, Anonymity, Being of Service, C.A. is ​Also​for the Gay, Lesbian, Bisexual or Transgender Addict,

Choosing Your Sponsor, Cocaine Anonymous Self-Test, Crack, Dos and Don’ts for 12th -Step Calls for Addicts, Having Fun in Recovery, The First 30 Days, The Home Group, Tips for Staying Clean & Sober, Unity, Yes, ​You​Can Start a C.A. Meeting, ​Appendices, ​A. Cocaine Anonymous Self-Test, B. A Higher Power, C. . . . And All Other Mind-Altering Substances, D. Choosing Your Sponsor, E. The First 30 Days, F. Tools of Recovery, G. Tips for Staying Clean & Sober, ​A​H​. The Twelve Steps of Cocaine Anonymous, ​B​I​.The Twelve Traditions of Cocaine Anonymous, ​C.

Suggested Meeting Format

Seconded. Vote for for 93/ against 69. Motion Passes with noted opposition.

Motion ​-Motion to change the title of ​Hope, Faith & Courage: Stories from the Fellowship of Cocaine Anonymous ​to ​Hope, Faith & Courage ​Volume I​:Stories ​and Literature​from the Fellowship of Cocaine Anonymous

Seconded. Vote for 123/ against 40, Motion Passes.

Motion ​-Motion to add the Suggested Participation Meeting Format and all readings to the Appendix of ​A Quiet Peace​as follows: A. Title Index B. Topic Index C. Twelve Steps of Cocaine Anonymous D. Twelve Traditions of Cocaine Anonymous E. Twelve Concepts of Cocaine Anonymous F. More About Cocaine Anonymous G. Works Cited

H. Suggested Meeting Format

Seconded. Vote for 163/ against 7, Motion passes.

Motion​- Motion to remove the Group Booklet concept from the approval process.

Seconded. Vote for for 151/ against 12, Motion passes.

Motion ​-Motion ​to approve the concept of a pamphlet about C.A. online meetings.

Seconded. Vote for 160 / 7 against, Motion passes.

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Motion ​-Motion t​o approve the concept of the pamphlet “Our Common Welfare” Seconded. Vote for 124 / 1 against, Motion Passes.

Motion​- ​Motion to create a pamphlet using the WSC approved reading, “Who is a C.A. Member.”

Seconded. Vote for 124 / 2 against, Motion Passes.

Motion – ​To approve the book concept of a collection of short stories about the early days of C.A. from the perspective of early members as they remember it.

Seconded. Vote for 134 / 9 against, Motion Passes.

Motion ​-Motion to amend the organigram on pg. 12 of WSM. In the interest of transparency aiding clear understanding. I would ask you to consider under SR14 a reorganization of the organogram on pg. 12 of the WSM to include the CAWSO Board and Directorships detailed on pages 61-61 of the WSM. I believe this change, which would provide clear identification of WSOB committees and Directorships (including Directors at Large) sits happily within concept 1, 3, and 9. Seconded. Vote for 157 / 3 against, Motion Passes.

Motion ​-Motion to amend page 30 of the WSM to read: WORLD SERVICE CONFERENCE DELEGATE, The Delegate’s Job is a Spiritual One!

1. Conference Delegates are required to have a working knowledge of the Twelve Steps, the Twelve Traditions, the Twelve Concepts of Service and the World Services Conference Charter.
2. Prior to the Conference, the Delegate transmits SR-14 material to his or her Area through Area and District Meetings as well as to individual Groups. It is important that the information about the WSO and WSC be passed on with enthusiasm, encouraging the continued health and growth of C.A.

Seconded. Vote for 143/ 30 against, Motion Passes.

Motion ​-Motion to change the term of PI Liaison to 1 year from 6 months on Page 19 of the WSM.

Seconded. Vote for 155 / 12 against, Motion Passes.

Motion​- Motion to add verbiage on page 33 under requirements to change Region or become a Region ​5. The Petition is subject to the then current deadlines and requirements of SR14.

Seconded. Vote for 158 / 3 against, Motion Passes.

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Motion ​-Motion to change verbiage on page 33 under requirements to change Region or become a Region 3. Submission of a Petition not later than ​one hundred and twenty​90 ​days prior to the World Service Conference and approval thereof. Seconded. Vote for 157 / 6 against, Motion Passes.

Motion ​-Motion to add verbiage on page 53 of the WSM ​11. EXTERNAL COMMUNICATIONS High level World Service outreach to external bodies. Contact media outlets including TV, radio, film, press and government bodies, etc. to either thank them for their assistance/mentions or introduce ourselves and the purpose of C.A. Receive questions from within and without the fellowship and respond appropriately. Represent C.A. at Drug related conferences to promote our fellowship with the professional community, in liaison with the World Service Conference Public Information Committee and the Trustee assigned to that committee, if different from the Chair of the WSBT External Communication Sub-committee.

Seconded. Motion Withdrawn.

Motion​- Motion on page 40 of the World Service Manual Under Public Information Committee. Create a third paragraph. Start new language, ​The Public Information committee shall organize an annual Public Information global poster campaign. Encouraging the fellowship worldwide to become involved in a weeklong event June 1​^st​through the 7​^th​. Order and customize your local posters from PI.CA.ORG.

Seconded.

Friendly Amendment​- to have that section read “ To encourage the fellowship worldwide, to…”

Accepted.

Motion now reads: ​Motion on page 40 of the World Service Manual Under Public Information Committee. Create a third paragraph. Start new language, ​The Public Information committee shall organize an annual Public Information global poster campaign. To encourage the fellowship worldwide to become involved in a weeklong event June 1​^st​through the 7​^th​. Order and customize your local posters from PI.CA.ORG.

Vote for 145 / 24 against, Motion Passes.

Motion​- ​Motion to add new language on page 39 of WSM under section World Service Conference (WSC):​Each Delegate serves on a designated Conference Committee of his or her own selection. It is suggested that each Committee contains at least one Trustee. Any member of Cocaine Anonymous may serve and vote on any World Service Conference Committee, however, each Participant is limited to voting in one committee. Non-delegates may serve as Committee officers. ​It is recommended when electing Committee Chairpersons that the length of their

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delegate tenure is considered in order to be fiscally responsible to the fellowship and respectful of Conference budgets.​Non-Delegate chair expenses must be incorporated into the committee budget and approved by the committee. Then the approved budget is brought to the Conference floor by the Finance Committee as part of the complete World Service budget for approval. All committee budgets need to be submitted to the Finance Committee by 9 am of the last breakout committee work day.

Seconded. Vote for 151 / 18 against, Motion Passes.

Motion​- Motion to amend SR-14:

14. Any ​material​ motion​ that has a significant effect on the World Service Conference, including but not limited to WSC bids, literature changes, ​new Area petitions etc. that is to be reviewed by the Delegates for possible consideration by the Conference must be received by the WSO at least 90 days before the WSC so that all Delegates can receive and review the ​material​ motion​ at least 60 days prior to the Conference.

Seconded. Vote for 134/ against 29, Motion Passes.

Motion – ​Motion​to add verbiage on page 27 under Chairpersons duties and qualifications

h. To have all delegates attending the WSC credentialed at minimum 30 days prior to the WSC

Seconded. Vote for 143/ against 12, Motion Passes.

Motion​- Motion to amend SR 5-A. to read

a. To be credentialed and carry votes at the WSC, the chair of the body you are representing must submit​complete names, complete mailing addresses, ​and phone numbers of conference delegates and alternate delegates, with the number of votes being carried by each​ phone numbers, and number of votes being carried ​must be submitted to the World Service Office 30 days prior to the World Service Conference.

Seconded.

Friendly Amendment ​- include “email addess” to be added to “the complete mailing address”

Accepted.

Motion now reads: ​Motion to amend SR 5-A. to read

a. To be credentialed and carry votes at the WSC, the chair of the body you are representing must submit​complete names, complete mailing

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addresses, ​and phone numbers of conference delegates and alternate delegates, with the number of votes being carried by each​ email address, phone numbers, and number of votes being carried ​must be submitted​ to the World Service Office 30 days prior to the World Service Conference.

Vote 145 / 21 against, Motion Passes.

Motion ​-Motion to change the language on page 80 of the WSM under section WSC Parliamentary Procedure Guidelines – Suspend the Rules. This Motion must be qualified by stating why the rules should be suspended, i.e. to consider a motion out of order of the agenda or accepted procedure. Suspending the rules may not be used to bypass the charter or bylaws, but may be used to suspend the effect of standing rules or previous motions ​only​when passed by a 2/3rds majority. “Simple” suspensions, which are used to consider a motion out of its order in the agenda, require a simple majority. Neither motion is debatable; both require a second and are in effect only until the reason for suspension is resolved.​ This motion is not debatable; it requires a second and must be passed by a 2/3 majority. It is in effect only until the reason for suspension is resolved.​ EXAMPLE: I move we suspend the rules to elect a new Conference Committee Chairperson before taking action on the Conference Committee’s recommendations. (Requires simple majority) EXAMPLE: I move we suspend Standing Rule #11 to allow a motion to be displayed using an overhead projector. (Requires 2/3 majority)

Seconded. Vote for 144 / 21 against, Motion Passes.

Motion ​-Motion to make the following change to page 31 2019 WSM:

Each Area shall have ​three (3) ​t​wo (2) ​votes which may be carried by up to ​three ​two (2) ​Area Delegates or Alternate Delegates, in person or by proxy, as set forth in the Standing Rules for the Cocaine Anonymous World Service Conference. If an Area has more than ​75 ​ 25​ meetings per week of its groups (excluding H&I), then that Area will be entitled to one additional vote​, nd one further vote ​for every additional ​fifty (50) meetings per week of its groups (or portion thereof). If an Area has any question concerning the number of votes to which it is entitled, that Area should contact its Regional Trustee or the WSO.

Seconded. Motion ruled out of order.

Motion to appeal the Chair.

Vote for 147 / 9 against, Motion Passes.

Motion to support ruling of Chair

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Vote support 123 / 42 overturn. Initial Motion Fails.

Motion ​-Insert on page 41, item 7:​7) Completed convention bids must be submitted to the WSO, Chairperson of the WSCCC and the Regional Trustee at least ninety (90) days prior to the start of the WSC in order for the bids to be substantiated​.Bids should be submitted in the local currency as well as US

Dollars when applicable.

Seconded. Vote for 160/ 6 against, Motion Passes.

To insert new language page 52 Convention guidelines Request for Proposals Cocaine Anonymous World Services Office, Inc., a California non-profit corporation, hosts its annual World Service Convention each year in a difference city. For 2022, the Convention has been awarded to Atlanta. The Convention can be either over Memorial Day weekend 2022 or over July 4, 2022, the preference is Memorial Day 2022 weekend. Approximately 900 people attend each year (a conservative estimate). We are requesting two proposals please based on the following specifications from your hotel if possible, one using the Memorial Day 2022 weekend dates (May 25 – May 30, 2022) and the second using the July 4, 2022 weekend dates (June 29 – July 4 2022), respectively. Here is some more information: For Contracting Purposes only: Yvette H. World Service Trustee Cocaine Anonymous World Service Office 21720 South Wilmington Ave. Ste 304 Long Beach, CA 90810-1641 Phone: 310-559-5833

Fax: 310-559-2554 Primary Contact: for Responses to this Request for Proposal is_____________ ​Hotel Liaison – email is______________ ​phone is _________________ ​with a copy please to________________ ​​Convention Chair​–email

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is________________ ​phone is 770 882-9254 and with a second copy please to______________

​​(WSOB​representative)​   ​email​is​phone​is________________ ​.​GUESTROOM ACCOMMODATIONS NEEDED FOR 2022​:

3/202	4/202	5/202	6/202	7/202	8/202		9/202	0/202	1/202
8	25	45	165	300	300		300	30	5

TOTAL NUMBER OF ROOM NIGHTS TO BE CONTRACTED: ​1178

Note, we will in all likelihood need 5 rooms for the Sunday night May 22, 2022. Note that the July 4th dates would also be from June 29 with an end date of July 4, 2022.

MEETING ROOMS

Our meeting room needs are as follows please:

• Trustee Meeting – Sunday of the week prior to Memorial Day May 22, 2022 noon to midnight – Board room set up – 24 hour hold (for 12 people) for the entire week 

• Convention Office – Monday afternoon before Memorial Day May 25, 2022 noon to midnight – 24 hour for the entire week

• One or two large Suites which we can use for staff and special guests for the entire week

• Two rooms for registration and memorabilia from Tuesday May 24, 2020 

• Two rooms for Hospitality suite for the week

• Ball Room set for theater style for 800 24 hour hold – coffee service

• Stage – podium with microphones – computers- projector screen 

• Ball room, perhaps separate for dinner/banquet on Sunday May 29, 2022 to feed 400 (40 rounds of 10) people and seat 400 more people also theater style; same ballroom for a brunch/banquet on Monday May

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30, 2022 for 200 people to eat and seat 200 more people. We will need a quote please for the banquet and brunch with a cap too please and menus for a plated meal and a buffet for each please.

Breakout rooms – Wednesday 8am to midnight – 24 hour hold –set up tbd (detailed below) 1. Marathon Meetings room for up to 80 people 2. Two Workshops rooms for up to 80 people 3. Co-Anon room 40 people 4. Two other break out rooms for general meetings seating 50 people each 5. Suite for Treasurer with table and chairs with adjoining bedroom also 6. Hospitality/general overflow room (can be a large meeting room)

OTHER ITEMS TO BE ADDRESSED IN YOUR PROPOSAL PLEASE:

• Room rate per night, single, double, triple and quad. • Late checkout needed on the final day of the Convention (2pm) On Monday • Food and beverage minimum • Current menu prices for a plated dinner and for a plated breakfast, and buffet for both please with range of prices and menus too and whether the prices will be locked at the time the contract is signed • Whether there is a coffee (Starbucks, Peets) shop in the hotel (and related hours) • Airport transportation logistics and costs since over 85% of attendees are from outside of the hot city • Discounts available on food and items purchased by registrants at your Hotel outlets • Other restaurants, amenities and services available nearby to your Hotel • Cost for coffee and tea during the Convention, note many times our group will receive a significant amount of free coffee and tea as an incentive to book the Convention at a particular hotel • Cost if any for the meeting space we need • Cost if any for the set-up of the meeting space we need • Service charge, if any, for room set ups even if the meeting space is free/comped • Group parking rate with in/out privileges • Valet charges per day/night • Cost of internet access in the meeting space and during the Convention both in the meeting rooms and in the guest rooms • Ability to have

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electrical access in the foyer during registration including a cash register and computers, and phone line for credit card machine • Room rate to include approximately $10.00 per night rebate to CAWSO convention1 free room night for every 40 rooms booked • Staff rooms – 10 rooms per night at a discounted, non-commissionable rate for the entire week (Sunday to Monday of the next week) • Reservation cut-off date to be 15 days or less and rate shall be honored if rooms are still available. • The issue of internet/discounted room rates arises every year, we need to be able to ensure that during our Convention no-one can get a less expensive room online than they could by registering with our group • Possible free room upgrades depending upon room pickup • Fees, if any, paid for set-up or break down. • PSAV or similar charges for stage, podiums, microphones • Cost to our group if we opt to bring in our own sound and light and staging • Room rate to be in effect 5 days prior and 5 days after the Convention. • Hotel to provide certain A\V equipment at no charge and allow our group to bring in its special equipment at no charge. • 24-hour use of pool, spa, health club • Ability of our local planning group to be able to meet at the hotel up to 6 times for no charge for a meeting room during the year before the convention at mutually agreeable times • Clearly defined registration method with a special code for hotel link • 20% attrition clause for both food and beverage as well as 20% attrition for room block also. • What is the current service charge and anticipated service charge for 2022 please? • We may need 4 banners hung, preferably at no additional charge for the week • One room locked and separately keyed for the week • Podium with microphone complimentary in all ballrooms and meeting rooms each day • Dance floor use free for the week including installation and removal • Deposit requirements -amounts and dates • Any affinity points for the meeting planner and how are these calculated please? • Does your Hotel have a portal

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for on-line registrants and for the planning committee to readily access to get real time numbers and rooming lists • Any signing bonus or other incentives • We would request please ten complimentary valet parking passes per day for convention week

Seconded. Vote for 163 / 6 against, Motion Passes.

Motion​- In the Convention Committee Guidelines on page 44

HOTEL ACCOMMODATIONS​:(List 3 possibilities)

1. Hotel:

Number of Rooms:

Size of Banquet Facilities:

Meeting Space:

Approximate Room Cost:

• Single:
• Double:
• Triple :
• Quad :
• Family Suite:
• Suite:

Approximate food and beverage minimum :

Cost of meeting space (if any) :

Current Hotel Service Charge :

Cost of plated banquet (high and low) :

Cost of plated breakfast (high and low) :

Cost of any staff rooms (include complimentary rooms to be provided by hotel) :

Cost of over night parking per day (self and valet) :

Attrition clause for rooms and food and beverage totals :

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A/V costs, if any (check with vendor) :

Hotel accommodations :

Deposite information due upon signing :

Cost of wireless internet in the meeting space :

Cost of wireless internet in the room :

Any other concessions (free suites/upgrade) :

 

2. Hotel:

Number of Rooms:

Size of Banquet Facilities:

Meeting Space:

Approximate Room Cost:

• Single:
• Double:
• Triple :
• Quad
• Family Suite:
• Suite:

Approximate food and beverage minimum :

Cost of meeting space (if any) :

Current Hotel Service Charge :

Cost of plated banquet (high and low) :

Cost of plated breakfast (high and low) :

Cost of any staff rooms (include complimentary rooms to be provided by hotel) :

Cost of over night parking per day (self and valet) :

Attrition clause for rooms and food and beverage totals :

A/V costs, if any (check with vendor) :

Hotel accommodations :

Deposite information due upon signing :

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Cost of wireless internet in the meeting space :

Cost of wireless internet in the room :

Any other concessions (free suites/upgrade) :

 

3. Hotel:

Number of Rooms:

Size of Banquet Facilities:

Meeting Space:

Approximate Room Cost:

• Single:
• Double:
• Triple :
• Quad
• Family Suite:
• Suite:

Approximate food and beverage minimum :

Cost of meeting space (if any) :

Current Hotel Service Charge :

Cost of plated banquet (high and low) :

Cost of plated breakfast (high and low) :

Cost of any staff rooms (include complimentary rooms to be provided by hotel) :

Cost of over night parking per day (self and valet) :

Attrition clause for rooms and food and beverage totals :

A/V costs, if any (check with vendor) :

Hotel accommodations :

Deposite information due upon signing :

Cost of wireless internet in the meeting space :

Cost of wireless internet in the room :

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Any other concessions (free suites/upgrade) :

Seconded.

Friendly Amendment ​-Remove “due upon signing”

Approved

Vote for 166 / 3 against, Motion Passes.

Motion​- In the Convention Committee Guidelines on page 5 under Convention Steering Committee: The Convention Steering Committee will consist of the following: Chairperson, Vice-Chairperson, Treasurer, Secretary, Program Chair, Hotel Liaison, and Regional Trustee. It is suggested that any Host Area/Region Convention Steering Committee member not be ​selected​for ​more than one steering committee position. In addition, that member should not hold election to​ an officer position on ​the​ any ​WSC ​Convention​ Committee. Seconded. Vote for 155/ 19 against. Motion Passes.

Motion​- Insert new page 49 and renumber accordingly: Vetting CAWS bids One of the responsibilities of this Committee is to facilitate the selection of the Host City for the annual CAWS Convention each year.

• Committee members will have access to the bids in the SR14 Mailing prior to conference
• A subcommittee is identified to substantiate the bids.
• The subcommittee ensures that the bid is in compliance with the Bidding Guidelines as found in the WSC Convention Committee Guidelines.
• Identify where information may be lacking or not complete (if possible before Conference, a member of our Committee would reach out to the Bidding Host City to request the missing or lacking information)
• During the World Service Conference itself, each Bidding Host City would meet with this Committee during the non-floor Conference time to present in full its bid presentation and to also answer any questions which any members of this Committee may have.

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• After the presentation and meeting with our Committee of each Bidding Host City, our Committee would vote on each bid as to whether the bid complied with the bidding guidelines. If there was a no vote, then this Committee would immediately work with that Bidding Host City to help those members fix the areas in the bid and/or presentation which had been lacking. After this time, this Committee would vote again. Note that this vote would not be taken as recommending any bidding Host City, rather it would just ensure that the respective bids were compliant with the Bidding Guidelines.
• The Chair of this Committee will work with the Conference Committee to schedule a time when the bids would be presented to the Conference floor. A blind drawing of all bids would occur to pick the order of presentation. The Chair of this Committee would also let each Bidding Host Committee know the time and presentation order/schedule, and amount of floor time allotted to their presentation.

Substantiation Checklist for CAWS Bids

1. Was the bid sent to the WSO, Applicable Regional Trustee and Convention Chairperson

90 days before the start of the World Service Conference for that year?

2. Was there a certification that the bid was supported by the applicable Region?
3. Was there a certification that the applicable Regional Assembly supports the bidding City/Area/Region?
4. Are there at least three bids from hotels in the area?
5. Is there a spreadsheet of proposed convention revenue and expenses for each designated number of paid registrants – for 600, 900, and 1200 paid registrants respectively?
6. Does the net income for ​each​number of paid registrants (600, 900, 1200) exceed at least 40% of the convention expenses?
7. Does the bid format match the format as set forth in detail in the Bidding Guidelines? Note, at this time, this format is five pages in length. If there are any sections missing, list them and then have the Bidding Host Area submit the missing information as soon as possible.
8. Is there a slate of at least two (preferably three) nominations for convention chairperson?

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9. Is their bid detail adequate specifically as to prior convention experience, including but limited to, convention net gain, prior fundraising experience, event and monies raised, and number of span of years of prior conventions hosted in the City/Area/Region?
10. Do the figures and calculation add up?

Seconded. Vote for 169 / 2 against, Motion Passes.

Motion​- Bid for Convention 2023

Vote Arizona / 44, Holland / 127. Motion Passes for Holland.

Motion ​-To have the WSOT remain on the WSBT for one additional year, with term ending at close of conference 2021.

Seconded. Vote for 153 / 10 against, Motion Passes.

Motion​- To approve the male version Escape Cocaine Poster.

Seconded. Vote for 151 / 4 against, Motion Passes.

Motion​- MOTION: To approve the female version Escape Cocaine Poster.

Seconded. Vote for 148 / 4 against, Motion Passes.

Motion ​-To approve the use of a YouTube channel to be administered by the WSCPI Committee for posting of previously Conference approved Public Service Announcement (PSA) videos and other Public Information materials developed for public consumption.

Seconded. Vote for 135 / 23 against, Motion Passes.

Motion​- ​Motion to extend session until PI finishes their report Seconded.Vote for 133 / 27 against, Motion Passes

Motion​- To approve the Public Information 2019 Fact File.

Seconded. Vote for 154/ 3 against. Motion Passes.

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Motion​: – To approve the Letter to the Professionals template.

No debate

Seconded. Vote for 145 / 4 against , Motion Passes

MOTION​:To approve the “All Mind Altering Substances” Banner/poster.

Seconded. Vote for 135 / 16 against, Motion Passes.

MOTION​:To approve the CAWS Public Information Summit Handbook.

Seconded. Vote for 142 / 10 against, Motion Passes.

MOTION​:To approve the PI Rocks Presentation.

Seconded. Vote for 149 / 7 against, Motion Passes.

MOTION​:To approve the Guidelines for Presenting at Schools and Young Persons Forums.

Seconded. Vote for 151 / 5 against, Motion Passes.

MOTION​: To approve the Cocaine Anonymous – Professional Information and Awareness Day Guidelines.

Seconded. Vote for 151 / 5 against, Motion Passes.

MOTION​:To approve the PI Rocks Video Seconded. Vote for 149 / 7 against, Motion Passes.

MOTION​: To approve the “This time will be different” poster to be added to pi.ca.org.

Seconded. Vote for 155 / 0 against , Motion Passes.

 

Day Five – Sunday 1 September 2019

Electronic Voting Utilized for some votes

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Motion​- To approve the Proposed Amended 2019 Budget.

Seconded. Vote for 101 / 37 against, Motion Passes.

Motion to Reconsider.

Seconded. Withdrawn.

Motion​- To approve the Proposed Draft 2020 Budget.

Seconded. Vote for 122 / 8 against, Motion Passes.

Motion – To approve the Conference Committee Guidelines as submitted in the Conference Committee SR14 mailing with the indicated changes therein. Seconded. Vote for 131 / 5 against, Motion Passes.

Motion – ​To approve the amendment to the referral form administered by the Conference Committee as set forth as follows: (form screenshot with additional options added to dropdown field in online registration form). Seconded. Vote for 138 / 3 against, Motion Passes.

Motion – ​That the 7th Tradition be collected one time during the Saturday session of the Conference each year, the timing of which is set by the Conference Chair, the proceeds of which become a part of the Conference Committee budget each year. Seconded. Vote for 107 / 42 against, Motion Passes.

Motion to Reconsider

Seconded. Vote for 73 / 74 against, Motion Fails.

Motion ​-To relocate the World Service Conference for the years 2022 and 2023 to a city further away than the 50 miles set forth in the Conference Guidelines, with the cities to be selected from being Cleveland, Dallas, Phoenix, and St. Louis.

Friendly Amendment ​-I would like to make a Friendly Amendment – to strike the cities of Cleveland and Phoenix.

Accepted.

Seconded. Vote for 139 / 4 against, Motion Passes.

Motion ​-That the Conference select the City and the Hotel choosing only between the hotel put forth by the Greater Missouri Area at the Renaissance Airport Hotel or the North Texas Area at the Dallas Fort Worth Airport Marriott; with the winning

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vote from the Conference floor selecting not only the City where the Conference will be held for those two years but the Conference Hotel. Seconded. Vote St.Louis 25 / 117 Dallas, Motion Passes

Motion​- To nominate Alex ZM to Co-Secretary Position.

Secretary. Vote by unanimous consent. Motion Passes.

Motion​- To amend the previously passed motion of approved PI rocks video with the extraction of soundtrack until clarification of legal status. Seconded. Vote for 112 / 2 against, Motion passes

Motion ​-Motion to have financial numbers for New York Convention presented to this body to be aware of current figures.

Motion ruled out of order.

Motion ​-to approve these 2 business cards, which were provided in the SR14 mailing.

Seconded. Motion ruled out of order.

Motion​- to appeal the decision of the chair.

Seconded. support 76 / overturn 35

Motion​-​to approve the OSA business cards and logo for use by World Service Conference Committees.

Seconded.

Friendly Amendment – to exclude business card #2 until the Logo no longer touches the continent outline

Accepted.

New Motion now reads – ​To approve the OSA business card 1 and logo for use by

World Service Conference Committees.

Vote for 104 / 12 against, Motion Passes.

Motion –​To amend the previously passed motion (vote #55) to approve the use of the YouTube channel to be administered by the WSCPI Committee for posting of previously conference approved PSA videos and other public information developed for public consumption.

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MOTION TO ADD ​“subject to YTC and administrative guidelines being reviewed and approved by both WSBT and WSOB for propriety.​”

Seconded. Vote for 65 / 55 against, Motion passes

Motion – ​To include in the Chair and Steering Selection Committee referenced on pg 37 of the 2018 Convention Guidelines (appointment and removal of CAWS convention chairperson) a person designated by the WSOB with an equal vote and voice in the selection and of the removal of the Chair. Seconded. Vote for 36 / 73 against, Motion Fails

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