Sep 22, 2005 – WSOB Approved Meeting Minutes

WSOB Minutes of September 22, 2005

Present:

Bob Campbell – Chair
Brian Wolf – Acting Treasurer
Jon Fish – Director 1/Webservant
Kathy Jo Rang no – Director II
Happy Howard – Director
Patty Flanagan – Office Manager/Paid Director
Earl Henderson – WSOB Trustee
Hayward Hunt – WS Trustee

Absent – Judy Weissman – Vice Chair

Visitors: Carl Warlick – PS Trustee, Susan Bredau – Temporary Secretary, Walter Johnson – CAWS 2006 Chair, Patrick Potter – Archives

9th Tradition read by Carl Warlick

9th Concept read by Jon Fish

Roll Call – Quorum established

Schedule: October 2 WSOB Meetings – Executive Session with regard to Ms. Patty’s review. WSOB will meet the only the 3rd week of November and December, 2005.

Visitors Reports –

Carl Warlick – PS Trustee: PS Unity Day in Long Beach October 1st. The next Regional Caucus will be in San Diego. Request that WSOB members attend if at all possible.

Walter Johnson – CAWS 2006 Chair: Has 16 sets of minutes from March. Apologizes if everyone did not get them. He will be sending the approved minutes from now on. April Steering and July meetings not approved. 30 room nights were booked at the rate of $115 instead of $110.00 – agreed to verbally, not in writing. Committee agreed to move forward. Ivan (Program Chair) and Cookie (Banquet Coordinator) met with hotel last week. Guidelines – WSOB would like 90 days to approve expenditures, Convention guidelines say 30 days (request for funds). Compromise at 60? Will be voting on speakers at next meeting – getting more tapes from Spanish speakers/ December meeting will be at hotel – a get- to-knDw-you event for Convention Committee. $8000 fundraising target – have approx. $5000. Suggests that the host City of CAWS not be the host of a Regional event the year before! Forces some people to make a decision as to which they will attend.

(1) Discussion of how to handle Outreach List. Trustees approved use for Memphis. Houston can use list but WSO will do Outreach Mailing (2) Discussion re literature for PI (Newcome/s Corner) and H&l divided between Outreach and PI (3) Discussion of how to handle scholarships. You will not run out of scholarship money – used to defray ’’opportunity costs”. Registration Committee determines eligibility (4) Co-Anon – Trustees are working on howto handle all pertinent issues.

Patrick Potter, Archivist – Archives Standing Committee – scope at Conference level and CA as a whole – creating storage media to make paperless environment for historical preservation. Use Committee at conference level to collect, archive, preserve, etc. Overview of process for accessibility. Online archives could be available. Categories, cross-referencing. Cute PDF has a Non-profit CD package at no cost. Work in progress. Memorabilia preserved, photographed and stored. Will personally inventory and separate archives at WSO and find out what is missing.

Board Reports –

Brian/Treasurer – July included in year end numbers. Budgeted numbers are put in every month. Not all budget numbers put in as a result of Conference. Oct – Dec were our slump period last year. No major

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overall fiscal crisis. Houston put in current period.

H&l reserve on NEW BUSINESS for next meeting. Also Treasurer resume. Company credit card. Patty/Office Report – WRITTEN REPORT SUBMITTED –

MOTION to fund New Orleans poster reproduction for Southwest Regional Convention. Second. Passed.

In Quebec, Canada we are known as “Cocaine Addicts Anonymous” as translated into French. So when our literature in French it will follow the current French translation referring to CA as “Cocaine Addicts” Anonymous.

Kansas City logo concept needs our blessing – Recovery in the Heartland. Planning fundraising event; printing 500 tickets for $50. Expenses up to $980. Projected income at $2500,

We need a company credit card. Have been using personal card for Trustee expenses and being reimbursed. I can get a low rate with my name and CAWSO.

OFFICER’S REPORTS

Bob Campbell – The most important thing in current WSOB agenda is to find the money to add an additional management level staff member in the WS Office. We must move forward with this! Look to contribution program for help with this goal.

Vice-Chair – NO REPORT

Jon Fish – The new Information Technology Committee will be working on online conferencing for Conference Committees. Website is updated. Wilt tweak new donation form to download.

MOTION to suspend the rules – Second – Passed.

MOTION to extend meeting until no later than 11 pm. – Second – Passed.

Kathy Jo – Working on database for Houston Outreach mailing. Kathv Jo inquired as to the intent of the trustees when they approved last year’s Memphis mailing Carl W instructed the board that the trustees allowed the mailing and approved the email as presented only with the understanding that the actual mailing was to be hand!ed by the World Service Office. It was never intended that the WS customer and conference database be provided to convention committees for their use. We need to communicate this to Houston. Walter inquired as to how such a mailing worked in terms of the 2006 convention budqet_La n d spending committee process. Patty informed him it would be handled as an electronic posting .to an internal convention budget line item.

Since Houston has no Registration Chair-yet, it would behoove us to get bids for a 3rd party registration package vendo – $1500, $2000 for use on site in Houston. Suggested WSOB look at developing a 5- month strategy for implementing 3^vJ party event planning and registration software for possible use as Houston’s on-site registration set-up (Houston’s registration..chair position is currently open) Jon, Patty and Kathy Jo Wwill meet to review bid packages and draft come up with a 6 month plan to present at next meeting, OLD BUSINESS at next meeting.

PI Fact File is a mess – WSOB will correct and get new info from WS PI Chair.

Happy H. – South Central Comedy Show will benefit the new South Africa Area.

Earl/WS Trustee – Trustees approved transfer of funds. Ratified new WSOB members and Trustees. Needs copies of July and August minutes. New officers signed minutes will be available after 11/18.

Hayward Hunt – New WS Trustee – In touch with 2006/Houston hotel liaison, 2007/Kansas City sales manager, 2008/Salt Lake liaison.

Old Business

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Secretary – OLD BUSINESS @ next meeting.

New Business

1. Have PI Booth at Unity Day? YES
2. Have contribution forms at Regional Caucus. (OB at next meeting)

MOTION to approve opportunity drawing fundraiser not to exceed $1000.00 for 2007/KC – Second –

Passed.

3. WSOB handoff process of literature that shouldn’t be printed: Need to change process? Do we need an additional step? Problem with spending money on piece of “approved” literature that was not the approved version.

Patty suggested that the Trustee who signs off on things print hard copy, physically sign and send everything -Guidelines, Trustee minutes, manuals, anything that needs approval.

4. Midwestern Trustee wants decision from WSOB on copyright issues with Traveling Times Newspaper reprinting “Who’s An Addict” Patty informed Earl that we will need a copy of the publication to make an informed decision. (OB Next meeting)
5. 2007/Kansas City Theme & Logo

MOTION to accept theme of “Recovery in the Heartland” Second – Passed

MOTION to accept the logo concept pending final art. Second — Passed

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MOTION to adjourn. ~ Second – Passed

Meeting concluded with WE version of Serenity Prayer at 11 PM.

Taken and submitted ILAS,

Susan B.

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