Aug 27 – 29, 1995 – WSBT Quarterly Meeting Minutes

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COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES

MINUTES OF THE REGULAR QUARTERLY MEETING

Since this report is a confidential CA document, for members only, it contains members full names. This usage-to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not of course violate in anyway our Tradition of Anonymity in public communications media (press, radio, TV, etc.)

AUGUST 1995

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CAWSBT REGULAR QUARTERLY MEETING

AUGUST 27, 1995

MANHATTAN BEACH, CALIFORNIA

The regular quarterly annual meeting of COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES, at the RADISSON, MANHATTAN BEACH was called to order at 7:15 pm.

1. Quiet time and the Serenity Prayer.

2. ROLL CALL:

BOB CAMPBELL – WORLD SERVICE TRUSTEE – CHAIR
CHRIS PHILLIPS – TRUSTEE AT LARGE
MIKE PINE – PACIFIC NORTH REGIONAL TRUSTEE – VICE CHAIR
SHARON SMITH – TRUSTEE AT LARGE
JIM SCOTT – ATLANTIC NORTH REGIONAL TRUSTEE
CRAIG HARRIS – MEDWEST REGIONAL TRUSTEE
ABBOT FRANCIS BENEDICT – NON ADDICT TRUSTEE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE
BRIAN NORTH – WORLD SERVICE OFFICE TRUSTEE

3. THE TWELVE TRADITIONS were read.

4. PERSONAL SHARING was done.

5. Meeting time was set for 9:00 am on MONDAY AUGUST 28,1995.

6. Meeting was adjourned at 10:45 pm. with a prayer.

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 Meeting was called to order at 9:00 am.

1. QUIET TIME AND SERENITY PRAYER.

2. ROLL CALL:

BOB CAMPBELL – WORLD SERVICE TRUSTEE – CHAIR
MIKE PINE – PACIFIC NORTH REGIONAL TRUSTEE – VICE CHAIR
JIM SCOTT – ATLANTIC NORTH REGIONAL TRUSTEE
SHARON SMITH – TRUSTEE AT LARGE
BRIAN NORTH – WORLD SERVICE OFFICE TRUSTEE
CRAIG HARRIS – MEDWEST REGIONAL TRUSTEE
ABBOT FRANCIS BENEDICT – NON ADDICT TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE
CHRIS PHILLIPS – TRUSTEE AT LARGE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE

3. TRADITION 3 long form was read and discussed.
5. TRADITION 4 long form was read and discussed.
6. CONCEPT 7 was read and discussed.
7. CONCEPT 8 was read and discussed.
8. Minutes from previous meeting were amended and approved.
9. NEW BUSINESS: The following items were placed on New business.

1. Pricing and royalties of non US literature-Jim
2. Process of new Trustee candidates-Jim, Chris, Brian
3. By law questions-Chris
4. Involvement of others in WSBT meetings-Bob
5. Craig and Jim remain on WSBT Finance-Chris
6. Participatory role of WSBT chair during meetings- Bob
7. Distribution of Convention flyers- Chris

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  1. Selection of Delegate committee members-Chris
  2. Alternative for Southwest slate-Chris
  3. Use of unauthorized first edition Big Book at CAWSf96- John
  4. Trustee expense policy-Craig&Chris
  5. Pictures at Conventions-Mike
  6. Newsgram articles by Trustees-
  7. Discussion of Delegate members on Trustee selection-John

COMMITTEE REPORTS

1. WSC FINANCE COMMITTEE – CHRIS PHILLIPS

No report.

2. TRUSTEE FINANCE COMMITTEE – CHRIS and CRAIG No report.

3. WSC CONVENTION COMMITTEE-JOHN HENSON

John has been in contact with Bill Acree and Bob Lemon in regard to issues facing the Convention. One of the key issues to be decided will be who ultimately takes responsibility for the Convention. The latest legal advice received is that we already have the organization in place, and all that is needed are the responsible people to make things run properly.

A. UTAH’95 – MIKE PINE

$22,000.00 was sent to the WSO by the Convention Committee. Full minutes of the wrap up meeting were distributed to the Trustees showing budget and final finances, as well as, alt the committee reports. The final distribution of funds will be done in September and the corporation dissolved. Room nights guaranteed at Convention Hotels need to be carefully evaluated.

B. ATLANTA ’96 – JOHN HENSON

The committee has met at the Doubletree hotel the last several months with good attendance. They have met every month to work on the registration flyer and speaker selections. The sub-committees are meeting regularly. The

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Doubletree wanted to cut back on the room night guarantee after seeing the hotel numbers in Utah. We have a block of 350 rooms for peak nights. Registration is at 30 and pre-convention Fundraising is around $1000.00

C. COLORADO ’97 – CHRIS PHILLIPS AND BOB CAMPBELL Bob reported on his experience attending the committee meeting in Colorado.

4. WSC LITERATURE COMMITTEE – CRAIG HARRIS

Bob Quanz will not be able to attend the Conference. Heidi Jonathan will chair the committee. Literature in process, beginning writing.

5. WSC PUBLIC INFORMATION COMMITTEE – JIM SCOTT Developing a new PSA. Fact File is done. PI Workbook is done. Electronic

PI will continue to develop new reach out means. The Chair and the WSO PI are both rotating out.

6. TRUSTEE AND WSO PUBLIC INFORMATION COMMITTEE – LEE ARTER

MOTION: DELETE THE WSO PI COMMITTEE AS A SEPARATE LINE ITEM AND INCORPORATE IT INTO THE WSO REPORT.

SECONDED AND PASSED.

7. WSC STRUCTURE AND BY LAW COMMITTEE – BOB CAMPBELL and BRIAN NORTH.

We have an updated manual.

8. WSC UNITY COMMITTEE -MIKE PINE

No Report.

9. WSC CONFERENCE COMMITTEE – LEE ARTER

The Conference will be at the Raddison Hotel in Manhattan Beach August 30- Sept. 3. Beside the regular agenda the following special events will be held. Wednesday night the outgoing Trustees will speak at the meeting: Bob Campbell,

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Craig Harris and Jim Scott. Elections for Trustee replacements will be held Thursday night. Thursday morning there will be a breakfast for the Trustees, Conference Chairs and WSO Board Members. Also there will be a Unity brunch on Friday.

10. WSC HOSPITALS AND INSTITUTIONS COMMITTEE – SHARON SMITH

  • The committee met during the Salt Lake City Convention with Craig Shell presiding. The Discussion included:
  • *need for feedback from Areas on the draft of the H&l guidelines
  • *need articles for the H&l Newsletter(send to Craig Shell)
  • “getting more people involved in taking meetings into institutions.
  • * labels are ready for the H&l cans (used for H&l donations at meetings)
  • “bookmarks are available through WSO
  • “H&l Storybooks are available through WSO

11. TRUSTEE NOMINATING COMMITTEE – JOHN HENSON

Resumes came in well. All candidates have been contacted and interview schedules determined. The phone interviews are proceeding. John suggests that the Trustee Nominating Committee be dissolved into the Election Committee due to the fact that there is no longer a need for the nominating committee.

12. TRUSTEE NEGOTIATING COMMITTEE – JIM SCOTT / BOB CAMPBELL / JOHN HENSON

No formal report.

13. TRUSTEE LEGAL COMMITTEE – BOB CAMPBELL/LEE ARTER

Pro-Bono Legal Firm being set up for as an needed basis.

14. TRUSTEE ORIENTATION COMMITTEE- SHARON SMITH AND BRIAN NORTH

There is a new Trustee package available with introductory letter and starter materials.

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15. TRUSTEE CONFERENCE COMMITTEE-BRIAN NORTH

All is going well and according to schedule.

TRUSTEE REPORTS

1. WORLD SERVICE OFFICE TRUSTEE REPORT – BRIAN NORTH

PROJECTS COMPLETED –

-Soft cover books HOPE, FAITH AND COURAGE have finally been received.

-The PI Fact File has been received and sent out to the delegates and is available to the fellowship. Also the latest CAWS Service Manual is available for distribution. Copies have been sent out to all delegates, Trustees and WSOB.

FOR YOUR INFORMATION –

-The Office Assistant Lenny Schachter has done a great job during KD’s maternity leave. She returned August 23,1995.

-The Board set up a prisoner book fund of $500.00. This money was moved from another portion of the budget and has been used already to supply soft cover Storybooks to prisoners who cannot get access otherwise.

-It came to attention that CAWSO is required to file a Personal Property Tax return in the State of Indiana for the merchandise (books) we hold at RR Donnelley & Sons, Co. The current assessment from the taxing authority is approximately $4,500.00. CAWSO has not yet been able to get non-profit status due to the failure to submit a timely request. An attempt is being made to submit a report as soon as possible in order to obtain an exemption.

PROJECTS PENDING AND STATUS-

-French translation project- more than 50% of the Storybook has been translated, with the latest portion just recently received. The CAWSO reviewer has acknowledged receipt of the package and should be done with her review shortly. Progress continues with the identification of a printer. A “number to be

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printed” should be determined during the Conference.

-The WSO continues research on the second printing of the first edition of HOPE FAITH AND COURAGE.

-The process to replace the Office Assistant has begun.

MAY 1995 WSBT REFERRALS TO THE WSO

-Allow up to $2,500.00 is seed money to the Atlanta Area fellowship hosting the 1996 WSC Convention. Done, sent letter to Bill A., Chairman outlining the allowance and specifying the procedures in making any requests.

Reaffirm that the policy of the CAWSO is that there be no credit issued for the purchase of any item for sale by the CAWSO. Done, policy reaffirmed by the Board in June 1995.

2. WORLD SERVICE TRUSTEE REPORT – BOB CAMPBELL

Bob attended WSOB meetings, went to Colorado and maintained communication with the other Trustees.

3. PACIFIC NORTH TRUSTEE – MIKE PINE

ALASKA-

  • They are not an Area at this time and will not attend the Conference because there is not enough money.
  • The info line number is:907 333 6700.
  • The acting chair is Ron G. 907 338 6195.
  • The elected Delegate is Amelia 907 338 7964
  • They have two meetings a week and two H&l meetings
  • The meeting attendance has dropped off
  • They did not attend the WS Convention
  • Mike asked them to budget now for the 1996 Conference.

CANADA

VANCOUVER

BRITISH COLUMBIA

  • There are three meetings a week
  • The info line number is: 604 736 7694
  • The contact person is Yvonne R. 604 454 1285. or Christine L 604 254 2779
  • Still having a hard time with meeting attendance.
  • They did not attend the Convention nor will they attend the Conference
  • There is no Area structure, not an Area yet

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CANADA

CALGARY, ALBERTA

  • There are six meetings a week with two H&l meetings
  • They are not an Area at this time. They will attend the Conference and petition to become an Area.
  • This will make them one of two districts
  • The INFOLINE number is 403 229 5213
  • The chairperson is Margaret A. 403 275 9386
  • They have good attendance at their meetings
  • They did not attend the WS Convention

CANADA

EDMONTON, ALBERTA

  • Area Delegate will attend the Conference to petition to become an Area
  • The INFOLINE number is: 403 425 2715
  • The Chairperson is Percy O. 403 435 9345
  • There are six meetings a week, and are working on an H&l meeting in a detox center
  • They attended the WS Convention
  • Working with Lloydminister on the border of Alberta and Saskatchewan
  • Had a BBQ for one year Anniversary on 7/15/95

UNITED STATES

WASHINGTON

  • There are 33 meetings a week and five H&l meetings each week There are three districts
  • The Area has two Delegates: Debbie A. 206 676 7164 and Jesse M. 206 822 6526
  • The info line number is : 206 722 6117
  • The Area chair is Mike C. 206 787 6466
  • They are still having bowling in rotating districts
  • They will host 1997 Regional Assembly
  • Will not attend the Conference due to lack of funds
  • Districts having problems with area meetings . Planned area Inventory 7/27 only GSR and DSR were in attendance, no Area Officers attended.
  • The size of the Area makes it difficult for them to have all the districts come to Seattle. They continue to send minutes to Spokane, but there have not been any communications from that district. Contact is Ron B. 122 E. Montgomery

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Spokan.WA 99207 509 327 7784.

OREGON

  • There are 23 meetings a week with nine H&l meetings
  • The Area has two Delegates : Andy W. 503 665 7784 and Ralph H..503 526 9114
  • The Infolines are 800/nocaine for outside the area and 503 256 1666 inside
  • Area chair is Rick H. 360 694 8266
  • Feb 1996 State Convention will be in Vancouver, WA
  • Attended the WS Convention.
  • Meetings are well attended

SOUTHWEST WA AND VANCOUVER

  • Eight meetings a week and three H&l meetings
  • Trying to start more meetings
  • Making direct donations to WSO
  • They are staying part of the Oregon Area

IDAHO

  • The Area has one Delegate: Rose C, 208 734 5807 and one alternate delegate PamC. 208 336 4184
  • The INFOLINE number is 208 734 7242 and 208 734 5807
  • The Area chair is Debbie S. 208 336 9301
  • They will host the Regional Assembly March 29,1996
  • They have five meetings a week and one H&l meeting
  • Attended the WS Convention and the quilt they made was one of the best money makers at the Convention

UTAH

  • There are 21 meetings a week and six H&l meetings
  • The Area has three Delegates: Erin C. 801 581 9772, Ray M. 801 266 5936,
  • Jim 801 292 8773
  • The Infoline number is 801 364 5658 for greater Salt Lake City and for Ogeden the
  • number is 801 778 1765
  • The Area chairperson is Bill H. 801 269 9654.
  • WSC 1995 donated $22,000 to WSO Rockies VI sill be Sept. 22,1995
  • They will attend the Conference

NEVADA

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Talked with Doyle H. 702 345 1445, still no meetings in the Reno area.

NORTHERN

CALIFORNIA

  • 55 meetings a week with 18 H&l meetings.
  • There are eight districts.
  • The Area meets quarterly, which are well attended and rotate to a different district each meeting.
  • The Area has three Delegates: Bill E. 415 285 6893, Jim S. 408 265 5614, and John W. 408 685 0525 The infolines are:
    • Monterey – 408 372 4190
    • Sacramento – 916 927 5740
    • North Bay – 415 453 8439
    • San Francisco – 415 821 6155
    • Santa Cruz – 408 662 8137
    • Sonoma – 707 578 4160
    • South Bay – 408 374 8009
  • The Area Chairperson is Heidi
  • Will attend the WS Convention.
  • They attended the WS Convention
  • They will attend the Conference

4. PACIFIC SOUTH TRUSTEE – LEE ARTER

INTER AREA GROUP: This is a loose confederation of all seven Areas within the Region. All seven Areas send representatives once every two months (even months). They meet the first Sunday of each month at noon in the Long Beach Memorial Hospital in a room just off the cafeteria. Information on event times and locations are shared. Area chairs of different committees are selected to share their individual experience, i.e., one month all PI chairs are invited and the following month may be the H&l chairs or area treasures, etc. Common problems and solutions are also discussed. An annual April Campout (Campvention) is held once a year at Lake Peris. Funds are split in eight equal share-one to the World Service Office and one to each of the seven areas. The areas have found it cheaper to buy insurance for their central offices and local events as a group. They have done this the past year and are pursuing an expanded program with other areas like Northern California. A meeting with delegates from this area has been scheduled at the World Service Conference. There is a rotating 4th Step Workshop that is moved from area to area throughout the year. There were plans

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for a Celebrate Around the World-type event to be held in November to coincide with the World Unity Day to raise money for World Service Office, to be held at Disneyland. But it had to be cancelled because the selected date fell through. The idea was voted on and approved by all areas with 100% of the profit to go to WSO. The region will be bidding for the 1998 World Service Convention. The Trustee nominees selected to replace the outgoing Bob Campbell are:

  • Carrie Calderone-Cooke
  • Roger Gray Meredith
  • Amos-Barkle
  • Kevin Murphy (withdrawn for personal move)

SAN GABRIEL/POMONA VALLEY

  • -HOTLINE 818 447 2887
  • -Chair= James M. 818 577 9735
  • -54 meetings and 52 H&l panels
  • World Service Delegates
    • Lee King unknown
    • John Lewis unknown
    • Ernie Brito unknown
  • Events: The major one is their annual convention on March 3,4,5th 1996.
  • Selling t-shirts with CA Storybook colors and logo to publicize. They are becoming incorporated.

CENTRAL CALIFORNIA

  • -HOTLINE 805 969 5178
  • -Chair=Todd M. 805 966 3454
  • -9meetings and 6 H&l panels
  • World Service Delegates:
    • Peter D. 805 685 5318
    • Candice 805 984 3955
  • Events: Big Sur weekend was held in July.

ORANGE COUNTY

  • -HOTLINE 714 650 1011
  • -Chair= John Kaufman 714 498 9442
  • -35 meetings and 50 H&l panels
  • -World Service Delegates are:
    • Joe Stevens – 714 366 3037
    • Dan Dickey – 714 645 3675
    • Riley – 714 288 9368

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Joe Stevens replaced Susan Turnbull on the Trustee Nominating Committee because of her election to the World Service Office Board

INLAND EMPIRE

  • -HOTLINE 909 359 3895
  • Chair= Duane Miller 909 488 0807
  • 15 meetings and unknown number of H&l panels
  • World Service Delegates
    • Bryan Bell 909 514 9929
    • Jerry Burks        unknown
    • Marty Breed unknown

SAN DIEGO

  • -HOTLINE 619 268 9109
  • -Chair=Erin McDonald 619 273 3162
  • 28 meeting and 9 H&l panels
  • World Service Delegates
    • Mark Gillen 619 754 1521
    • Ron Badger 619 945 0176
  • -Events, 11th Annual Celebration Around Veteran’s Day. 3-speaker meeting with pot luck dinner. The last weekend in August was their dream date auction weekend. They will be the location for the Pacific South bid to host the 1998 World Service Convention.

SAN FERNANDO VALLEY

  • -HOTLINE 818 988 1777
  • -Chair= Crickett Crockett 818 344 0169
  • 50 meetings and 32 H&l panels
  • World Service Delegates:
    • Tom Stokes unknown
    • Ray        unknown
  • -Events: Major H&l fundraiser pancake breakfast October 21, 995 8-10am with speaker meeting 10:30-noon. Halloween dance also planned with date yet. The annual convention in June (Newport Beach) was off in attendance because it was held the weekend before the International AA Convention in San Diego.

LOS ANGELES AREA

  • -HOTLINE 310 216 4444
  • -Chair=Vincent
  • -161 meetings

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  • -H&l Chair being replaced
  • -World Service Delegates are:
    • Carrie Calderone-Cooke 310 456 8601
    • Leon S. Mason       213 751 4852
    • Mary Hurle 310 837 5510
    • Brenda Bennett 213 857 7031
    • Kim Marie Johnson 213 295 5050
  • Just held the major yearly fundraiser, 11th Annual Convention at Indian Wells, CA, attendance was down slightly from last year.

5. ATLANTIC NORTH TRUSTEE – JIM SCOTT

MASSACHUSETTS

  • -Chair= Drew Sullivan 617 461 1477
  • -Delegate= Phil Malonson 617 935 9134
  • 9 meetings and 11 H&l
  • -HOTLINE doing well. Video PSAs going to six stations and has already been shown several times. Radio PSAs also doing OK

CONNECTICUT

  • -Last Area chair resigned after Regional Assembly. Cannot reach delegate, beeper number was the only, now no longer valid.

MAINE

  • No contact. Last contact was Cathy Cooper 207 797 5644

NEW YORK

  • -Chair= Larry Slatery 212 262 6122
  • World Service Delegates:
    • Amy Beech 212 861 1653
    • Michael Steinberg 212 535 2401
    • Tana Ingram 212 678 1029
    • Ray Robinson 718 802 9272
  • -94 Meetings. Finances OK, special events helping out. Annual boat ride around Manhattan will be Sept. 23,1995. Winter convention in Feb. or March 1996. June 30- July 2 convention was a success. Voice mail system (PC based) is working well. Leadership difficulties at the Area H&l (many chairs) so responsibility was

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moved to Districts.

Rhode Island

  • There are two meetings, but no Area structure.
  • No telephone but meetings are listed in several newspapers.
  • Four H&l commitments.
  • They are planning an Anniversary party in November. Contact is Robert Lyle 401 729 0741

PA/NJ/DE

  • HOTLINE 610 651 2194 Chair is vacant.
  • World Service Delegates:
    • Rich Hawkins 215 228 5192
    • Shelly Caldwell 215 228 5192
  • They had a Unity breakfast on June 25f 1995 with about 150 people.
  • A convention was held in Allentown with about 80 people at banquet and about 200 at speaker meeting.
  • There is a new Sunday evening meeting with about 150 people that was established through contact with an organization that sponsors halfway houses.
  • -28 meetings and 25 H&l meetings.
  • -Radio PSA running on local broadcast of Howard Stern show.
  • -Some meetings donate literature in lieu of rent.

MONTREAL

  • -Convention August 11-13 1995 had 585 people. Profits going to area, will fund royalty payments.
  • -60 French meetings
  • -10-12 English meetings
  • -1 bi-lingual meeting
  • -New meeting starting for parents/addicts
  • -PI, H&l are stable.
  • -Royalty payments are in arrears, payment coming with delegate for April M, and Jan- March will be paid after convention proceeds are received. They are seeking reduced royalty payments.
  • -Fifth convention on of District one in November -World Service Delegate is Sylvie Nault 514 933 0797

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6. ATLANTIC SOUTH TRUSTEE – JOHN HENSON

FLORIDA

  • 70 meetings
  • 25 H&l meetings
  • The state is districted with three hot lines across the state.
  • They plan on sending 3 Delegates to the Conference .
  • Call came in from St. Pete asking how to get into the service structure Area meeting is next month to elect officers

GEORGIA

  • There are 67 total meetings.
  • 10 H&I meetings
  • Hot line in Atlanta
  • Georgia will be sending three delegates to the Conference.
  • Atlanta held it’s annual picnic at the lake and was well attended

ARKANSAS

  • There are 24 total meetings and monthly area meetings.
  • 6 H&l meetings
  • Struggling with HOTLINE
  • Arkansas plans to send 3 Delegates to the Conference.
  • Area Convention was cancelled

LOUISIANA

  • There are 58 total meetings.
  • Three districts with quarterly area meetings.
  • Baton Rouge hosted Louisiana’s 1st Area Convention July 7-9, 1995.
  • They will be sending two delegates to the Conference

TENNESSEE

  • There are 41 total meetings.
  • 12 H&l meetings
  • Memphis will be hosting the 6th Area Convention on Sept. 22-24, 1995. They will be sending three delegates to the Conference

SOUTH CAROLINA

  • There are seven total meetings.
  • 2 H&l meetings
  • Spartanburg is interested in forming an Area with Charlotte

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NORTH CAROLINA

  • There are 16 total meetings.
  • 4 H&l meetings
  • one HOTLINE
  • 7 meetings in Raleigh , Wilmington Beach has grown from 1 to 3 meetings in the last six months with 40 people attending

ALABAMA

  • There are 10 total meetings.
  • They are hoping to send a Delegate to the Conference.
  • Mobile had difficulty getting the rest of the state involved.

VIRGINIA

  • There are 25 meetings.
  • John recently made a contact in Roanoke where there are 7 meetings a week.

MISSISSIPPI

  • There are seven total meetings.
  • Little contact this quarter.

7. MIDWEST TRUSTEE – CRAIG HARRIS

ILLINOIS

  • There are 95 meetings.
  • In addition there are 10 meetings in Bloomington and in Peoria.
  • There is growth occurring in the newly organized Districts.
  • Area PI is active, have an organized campaign to collect money at the group level and send directly to WSO to fund further PSA’s for TV.
  • Will be sending 4 Delegates to the Conference.
  • Will be making a bid for the 1998 WS Convention.

MICHIGAN

  • 38 meetings.
  • Sending 1 or 2 Delegates to the Conference.
  • Flint district convention will be in September.

MINNESOTA

  • 11 meetings.
  • Hope to send one Delegate to the Conference.

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MISSOURI

  • 30 meetings.
  • Will probably send two Delegates to the Conference.

NEBRASKA

  • 10 meetings
  • Hope they can send one Delegate to the Conference.
  • They are having their first Convention in September.

OHIO

  • 175 meetings in 7 Districts.
  • Will have 5 Delegates at the Conference.

WISCONSIN

  • 48 meetings
  • Will be sending 3 Delegates to the Conference.
  • Will be the hosting the Midwest Regional Convention in October.

INDIANA

  • 41 meetings
  • Will have at least one delegate at the Conference.
  • Will be requesting recognition as an Area.

IOWA

  • There are meetings and efforts continue to establish regular contact

8. SOUTHWEST TRUSTEE – CHRIS PHILLIPS

ARIZONA

  • – over 100 meetings
  • -58 H&l meetings
  • -meeting count is up 7th Tradition is down

COLORADO-

  • -22 meetings in the State
  • -one or two districts
  • -H&l cans are in circulation

KANSAS-

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  • -working to reestablish contact

NEW MEXICO-

  • 17 meetings in the State. Albqu. remains the same, Santa Fe is experiencing growth

OKLAHOMA-

  • -Oklahoma City meetings are growing

TEXAS

  • -152 Meetings
  • -five delegates
  • -Dallas now has two meetings
  • -Hosting Southwest Regional Convention in Houston on Halloween weekend

9. TRUSTEE AT LARGE – SHARON SMITH

WASHINGTON DC AREA

  • -HOTLINE 202 726 1717 T
  • here are 16 meetings which all need support.
  • 9 H&l meetings, first one is started in jail
  • -They had an opportunity drawing to raise money to send Delegate to the Conference. Two of the three delegates will attend.
  • -She developed New Trustee Orientation package with help from Brian North.

10. TRUSTEE AT LARGE – CHRIS PHILLIPS

Chris filled in as the Southwest Regional Trustee in the time before the Conference decides what to do. He interviewed Trustee candidates.

11. NON-ADDICT TRUSTEE ABBOT FRANCIS

Francis is the first non-addict Trustee, so he defines the job as he goes along, being where he is needed and responding to calls.

12. WSBT SECRETARY REPORT – JOHN HENSON

No correspondence from the fellowship outside the Board. Communications

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received were from Chris Phillips and Mike Pine

13. OTHER FELLOWSHIP CONTACT REPORTS

No contact this quarter.

OLD BUSINESS

1. TRUSTEE BUDDY SELECTION – BOB CAMPBELL

Names were drawn from a God hat. The new buddy pairing is:

CHRIS – SOUTHWEST REGIONAL
LEE – WS TRUSTEE
SHARON – ATLANTIC NORTH
JOHN – BRIAN
FRANCIS MIKE AND MIDWEST REGIONAL

Continues at each meeting.

2. FRENCH TRANSLATION OF STORYBOOK -JIM & BRIAN 8\94

Sylvie will bring latest reports to the Conference. Stay on old business.

3. CANADIAN ROYALTIES – JIM AND BRIAN

MOTION: THAT WSO IN CONSULTATION WITH THE WSBT AUTHORIZE THE PRINTING OF WS CONFERENCE APPROVED LITERATURE AND AUTHORIZED TRANSLATIONS OUTSIDE THE US AND SET TERMS OF PAYMENT, PRICES AND ROYALTY PAYMENTS AS THEY DEEM APPROPRIATE.

SECONDED AND PASSED UNANIMOUSLY.

4. TRUSTEE EXPENSE (HOW OFTEN SHOULD TRUSTEES TRAVEL?)

CHRIS & CRAIG

Moved to #11 on new business.

5. 7TH TRADITION 70/30 PLAN – CRAIG 11/94

Refer to Literature and stay on old business

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6. REGIONAL FORUMS- CHRIS, – MIKE & LEE 11/94 Done.

7. CONVENTION GUIDELINES – MIKE & JOHN 11/94 Done.

8. REVIEW MAKE-UP OF TRUSTEE NOMINATING COMMITTEE – JOHN & JIM Refer to Structure and Bylaws. Unanimous recommendation by the Trustees that the Nominating Committee be consolidated with the Election Committee.

9. CLARIFICATION OF TRUSTEE NEGOTIATING COMMITTEE – JIM 11/94 MOTION: JOHN, JIM AND BURTON CONTINUE ON AS THE TRUSTEE NEGOTIATING COMMITTEE.

SECONDED AND PASSED: STAY ON OLD BUSINESS

10. NEW TRUSTEE ORIENTATION MATERIALS – SHARON Done

11. FILMING AT MEETINGS – MIKE Done

12. PURPOSE AND NEED FOR WS CONVENTION – CHRIS

MOTION: REFER TO CONVENTION COMMITTEE TO INVESTIGATE THE WSO ADMINISTERING THE CONVENTION.

SECONDED AND PASSED.

13. PROBLEMS WITH THE ENTIRE LITERATURE PROCESS – CHRIS 2/95 Done

14. INTER-BOARD (i.e. WSBT & WSO) COMMUNICATION AND INTERACTION – CRAIG 2/95

Done.

15. WSBT LONG RANGE PLANNING, GOALS AS TRUSTEES AND RECOMMENDATIONS – CHRIS 2/95

STAY ON OLD BUSINESS

16. TRADEMARKS IN ENGLAND AND OTHER COUNTRIES – LEE 2/95

Stay on old business, Bob will stay on Legal Committee

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17. STORYBOOK SUB-COMMITTEE – MIKE 2/95

Done

18. ARCHIVES-JOHN AND SHARON 5/95

They will confer with Brian. Stay on old business.

19. SPECIAL FUND POLICY-CRAIG 5/95

Refer to Finance Committee: to include limiting special funds to those requested by the Conference floor preferably with recommendation of Finance Committee and for activities they deem appropriate. Stay on old business.

20. GUIDELINES FOR REPLACEMENT OF WSBT RECORDING SECRETARY – MIKE 5-95 (JOB DESCRIPTION, INTERVIEWING, PERHAPS USE OUTSIDE TEMP HELP.

Stay on old business.

21. NEWSGRAM ARTICLE RE: VALUE OF DISTRICTING – CRAIG 5/95

Stay on old business, Francis will contact CRAIG.

22. 1996 WSBT BUDGET-CRAIG 5-95

Each Trustee check with CRAIG to have information for budget.

23. PROGRESS OF COLORADO 1997 – BOB 5/95 Done.

24. CONVENTION SEED MONEY POLICY – MIKE 5/95

Refer to convention committee. Done.

25. SCOTT’S PROPOSAL FOR WSO EMPLOYEE RE: STAFFING – BRIAN 5/95 After much Discussion the consensus of the Trustees was the term General Manager in inconsistent with what the Board sees.

26. TRUSTEE REPORTS ON DECLINE IN MEETINGS – BOB 5/95 This is the Regional Trustees responsibility. Done.

27. SEED MONEY FOR ATLANTA- MIKE 5/95

Done.

28. NON DELEGATE CHAIRS OF WSC – MIKE, BOB & BRIAN 5/95 EXTRA COST FOR WSC, WHAT ARE APPROPRIATE COSTS, ETC.

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WHAT ARE APPROPRIATE EXPENSES FOR REIMBURSEMENT WHETHER CHAIR IS A DELEGATE OR NOT?

Refer to Structure and Bylaws and Finance committees.

Group inventory was done.

Meeting is adjourned at 11:15 pm with a Prayer.

Meeting called to order at 9:20 am with the Serenity Prayer.

The Twelve Traditions were read.

ROLL CALL:

MIKE PINE – PACIFIC NORTH REGIONAL TRUSTEE
JIM SCOTT – ATLANTIC NORTH REGIONAL TRUSTEE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE
ABBOT FRANCIS – NON-ADDICT TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE
BRIAN NORTH – WORLD SERVICE OFFICE TRUSTEE
CHRAIG HARRIS – MIDWEST REGIONAL TRUSTEE
SHARON SMITH – TRUSTEE AT LARGE
CHRIS PHILLIPS – TRUSTEE AT LARGE
BOB CAMPBELL – WORLD SERVICE TRUSTEE

ELECTION FOR CURRENT TRUSTEES WAS HELD: ALL THE ABOVE WERE REELECTED.

ELECTION OF THE TRUSTEE OFFICERS WAS DONE:

  • SECRETARY = CHRIS PHILLIPS
  • VICE PRESIDENT = SHARON SMITH
  • PRESIDENT = LEE ARTER

MIKE PINE WAS ELECTED AS CHAIRMAN OF THE BOARD OF TRUSTEES. JOHN HENSON WAS ELECTED VICE-CHAIR OF THE BOARD OF TRUSTEES. SHARON SMITH WAS ELECTED SECRETARY OF THE BOARD OF TRUSTEES.

NEW BUSINESS WITH SPONSOR

1. PRICING OF LITERATURE AND ROYALTIES FOR NON US LITERATURE – JIM

Done.

2. PROCESS OF NEW TRUSTEE CANDIDATES – JIM, CHRIS, BRIAN

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Discussed and done.

3. BY LAW QUESTIONS-CHRIS

Done.

4. INVOLVEMENT OF OTHERS IN WSBT MEETING

Dropped.

5. CRAIG AND JIM REMAIN ON WSBT FINANCE COMMITTEE

They are willing to stay involved. They need to request Delegate package and draft of financials from WSO.

6. PARTICIPATORY ROLE OF WSBT CHAIR DURING MEETINGS

Done.

7. DISTRIBUTION OF CONVENTION FLYERS

Done.

8. SELECTION OF DELEGATE COMMITTEE MEMBERS

Discussion of how delegates are assigned to which committee.

Done.

9. ALTERNATIVE OF SOUTHWEST SLATE

MOTION: JOHN WILL MAKE A MOTION DURING HIS REPORT THAT BOTH SLATES OF SOUTHWEST BE COMBINED.

SECONDED AND PASSED UNANIMOUSLY.

10. USE OF UNAUTHORIZED FIRST EDITION BIG BOOK AT CAWS 1996

Discussion about using these books for centerpieces. Done, John has the information he requested.

11. TRUSTEE EXPENSE POLICY – CRAIG AND CHRIS

Stay on old business. Chris will work with Jim and Craig to clear up issues of registration, parking, etc. New written expense procedures were passed out to Trustees and included with new Trustee orientation packages.

12. PICTURES AT CONVENTIONS

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Recommend that conventions announce the policy of no pictures and perhaps use the security teams to remind people.

13. NEWSGRAM ARTICLES BY TRUSTEES

  • Chris will write about Traditions
  • Sharon will write about a Concept
  • Brian will write an article
  • Lee will write about the Conference
  • John will write about the Atlanta Convention
  • Francis will write about Spirituality (on hold)

14. DISCUSSION OF DELEGATE MEMBERS ON TRUSTEE ELECTION – JOHN

Done.

TRUSTEE COMMITTEE ASSIGNMENTS

Chris – WSC FINANCE COMMITEE
Sharon – H&I/TRUST. TRUST. ORIENT/CORR.SEC
Brian – S&B/TRUST CONF./TRUST.ORIENT/
Lee – CONF./TRUST.LEGAL/
Francis – Chips, Lit. and FORMAT
John – WSC CONVENTION
Mike – CHAIR OF TRUSTEES/CHIPS, LIT./S&B
unknown – TRUSTEE NOM. COMM.
unknown PI
unknown

NEXT MEETING SET FOR 7:00 pm SUNDAY NOVEMBER 3,1995 AT THE RADDISON HOTEL IN MANHATTAN BEACH, CA.

MEETING WAS ADJOURNED AT 1:00 pm WITH A PRAYER.

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