WORLD SERVICE OFFICE BOARD MINUTES
June 15, 2019
OPEN MEETING @ 9:15 a.m.
SERENITY PRAYER – Led by Randy Moss
TRADITION 6 – Read by Brenda M CONCEPT 6th Concept read by Pierre K. Birthday: Yvette H – celebrating 23 year of sobriety. ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair); Alesia F. (Vice Chair); Linda F., (DOO); Brenda M. (Secretary.); Ron D. (DAL); David C (DAL) Pierre K (DAL); Yvette G=H (WST) Kevin (WST) Quorum is met.
Guest: Misty C from Conference Committee; Germaine; Long Beach Compton District of CALA area.
CHAIR ANNOUNCEMENT(s)- Written Report Submitted
Randy thanked the board members for the long work session at the May meeting. We accomplished a lot. APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – May 25, 2019
MOTION Pierre K moved to approve the May WSOB minutes with any housekeeping; Linda F seconded the motion. Motion passes unanimously
SEVENTH TRADITION – Observed
CAWS CONVENTION REPORTS: Discussions in favor and against motion occurred. Motion passes
CAWS 2019 – Sweden –Johan T. – No written report Highlights: Discussion on registration and hotel counts.
The committee is working on the remaining Programs task i.e. marathon meeting and outside activities.
Check request have been submitted to the board for approval.
CAWS 2020 – Austin – Susan L. – No written report
Highlights:
- The committee has rescheduled meeting for Saturday and Sunday.
- Susan, Jane continue training on the use of C-Event for registration (which open after the banquet in Sweden).
- The Program Chair resigned and was replaced by the Vice Chair.
- Challenges with web site has be resolved.
- The video presented at conference will be shown at the Sweden banquet.
- Workshop, marathon, entertainment, auction and memorabilia committees are in place.
- Fundraising continues; net raised to date $9,337.43.
Page 1 of 5
CAWS 2021 – New York – Alan S. – Not Present
CAWS 2022 – Atlanta – Terri Knight No Written Report
- Waiting for approved hotel contract
- Program Chair in place
- Logo and theme in progress
- Will continue to communicate with Susan on best practices.
OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
MOTION: Linda moved to approve check request #10 in the amount of $330.00 USD Seconded Pierre:
Motion passes unanimously
MOTION: Linda moved to approve check request #11 in the amount of 3,210.00 USD. Seconded by Ron D.
Motion passes unanimously
MOTION: Linda moved to approve check request #12 in the amount of 561.00 USD. Seconded by Pierre.
Motion passes unanimously
MOTION: Linda moved to approve check request #13 in the amount of $1,640 USD. Seconded by Pierre.
Motion passes unanimously
MOTION: Linda moved to approve the draft of the Program for Sweden with latitude changes.
Seconded by Alesia. Discussion on the amount of details in the draft.
Motion passes unanimously
Linda moved to approve the slate of 9 speakers submitted for Austin convention. Seconded by Alesia Discussion on the amount of details in the draft.
Motion passes unanimously
Distribute of allowance for WSOB and Trustees this month.
DIRECTOR REPORTS
Chair – Randy M. – Written report submitted no highlights
Vice Chair- Alesia F – No written report submitted no highlights
Treasurer – Open – Finance report submitted by WSOB no highlights
Page 2 of 5
Secretary – Brenda M. Written report submitted – Ready to conduct harassment training for WST on July 1, 2019 during the convention in Sweden
Director at Large – Pierre K. – No written report submitted
Highlights. Small projects near completion in preparation for revision of Guidelines pending approval.
Director at Large – Ron D. – No Written report submitted
Highlights: Committee has approved tee shirts to worn at the Unity Breakfast at conference. The next conference call scheduled June 2, 2019.
Director at Large – David C. Written report submitted
Highlights in PI/HI and Ad Hoc discussion:
TRUSTEE REPORT
WSO Trustee – Kevin M – Written report submitted
Highlights – Requested details/copy of the Petition for a second European area before it is send out in the SR14 mailing. Asked for the details on the approved employee performance pay increases.
WS Trustee – Yvette H – Written Report submitted
Highlights: Requested copy of Sweden contract showing the increased room rates. Randy explained that the contract was not revised; the room rate increase was approved by the WSOB and does not impact the financial obligation. Will send the board a copy of the Atlanta contract.
COMMITTEE REPORTS –
Finance – Open – See Treasurer report for details
Structure & Bylaws – Kevin M.
Highlights: (See Trustee Report)
Convention– Brenda M.
Highlight: None. Next meeting 06/16/19.
Conference – Linda F. and Alesia F.
Highlights: The delegate mailing is pending. All board members and trustees have been registered for conference. Randy requested a room on Thursday and Friday of the conference for WSOB meetings in to prep for WSOB presentation. The WSOB will have a table at the ice cream social for additional Q&A.
Unity– Ron D.
Highlights: Next meeting in July. The committee discussed News Gram process.
Page 3 of 5
Literature, Chips & Formats – Pierre K.
Highlights: See DAL
Hospitals & Institutions – Pierre K.
Highlights: None
Public Information– David C (See DAL report)
Highlights: Meeting used Zoom for last meeting. Discussion on the PI budget.
IT – Randy M.
Highlights: None
Archives – Yvette H.
Highlights: None:
GUEST REPORTS:
Misty and Germaine had no comments, attendance at WSOB is informational only.
ONLINE BUSINESS:
MOTION: Alesia moved to ratify the on-line vote to approve check request #09/08 for Sweden Seconded by Linda
Motion passes unanimously.
MOTION: Alesia moved to ratify the on-line vote to approve check request #4, 5 and 6 for Austin. Seconded by Linda
Motion passes unanimously.
UNFINISHED BUSINES
A. International Structure Development Committee – Randy No Highlights
B. Ad Hoc Committee – David C Written Report Submitted
Highlights: Referrals and Motions completed.
B. Conference Referral –
- WSOB 2018 – 1 – Assigned to Kevin
- WSOB 2018 – 2 – Assigned to Linda and Randy
- WSOB 2018 – 3 – Assigned to David C.
- WSOB 2018 – 4- Assigned to David C.
- WSOB 2018 – 5 – Assigned to Linda
Page 4 of 5
- WSOB 2018 – 6- Assigned to David C.
- WSOB 2018 – 7 – Assigned to Kevin
- WSOB 2018 – 8 – Assigned to Randy
- WSOB 2018 – 9 – Assigned to Randy
- WSOB 2018 – 10 – Assigned to Linda
- WSOB2018 – 11 – Assigned to Linda
We will status all referrals assigned to the WSOB during the July and August board meeting.
NEW BUSINESS
A. WSOB Meeting Dates to the end of the year.
- July 20, 2019
- August 17, 2019
- September 21, 2019
- October 19, 2019
- November 16, 2019
Executive Session –
Motion to Adjourn by Linda. Meeting adjourned at 12:03 am with the Serenity Prayer.
Submitted with Love and Peace
Brenda Mabin
Secretary
Page 5 of 5