WORLD SERVICE OFFICE BOARD MINUTES
May 25, 2019
OPEN MEETING @ 9:15 a.m.
SERENITY PRAYER – Led by Randy Moss
TRADITION 5 – Read by Brenda M
CONCEPT 5th Concept read by Linda;
Birthday: None
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair); Alesia F. (Vice Chair); Linda F., (DOO); Brenda M. (Secretary.); Ron D. (DAL); David C (DAL) Pierre K (DAL); Kevin (WST) Quorum is met.
Guest: Misty C from Conference Committee; Ryan – OC Area Chair, Michael T
CHAIR ANNOUNCEMENT(s)- Written Report Submitted
Randy asked the board member to submit written reports to support good recordkeeping and provide comprehensive data for the SR14 mailing. The Ad Hoc Committee has submitted the details will be reviewed in new business. There is a petition for a new area in Portugal.
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – April 20, 2019
MOTION Linda moved to approve the WSOB minutes with any housekeeping from; Alesia seconded.
Motion passes unanimously
SEVENTH TRADITION – Observed
CAWS CONVENTION REPORTS: Discussions in favor and against motion occurred. Motion passes
CAWS 2019 – Sweden –Johan T. – No written report
Highlights: The committee has a lot of outstanding action items which will be reviewed and completed. If the assigned committee is unable to handle its open items the Chair and Treasure will ensure completion. To date there are approximately 400 registrations.
CAWS 2020 – Austin – Susan L.
Highlights: The committee is scheduled to meet on Friday evening and Saturday morning. Box has been set up to allow WSOB access to committee documents. Successful fundraising resulted in approximately $12K profit. Working with Linda and Cvent to demo/train and setup for event registration. The link to the Hotel is ready. CAWSO 2020.org is the convention website and will done by July and in time for Sweden. The presentation including a video will be ready for the banquet in Sweden
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CAWS 2021 – New York – Alan S.
CAWS 2022 – Atlanta – Terri Knight
OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
Highlights: SR-14 delegates mailing is scheduled for after the Memorial Day holiday. Looking for other platforms to replace GoToMeeting. Food allowances for the WST will be mailed in June. WSOB will get their allowances at the June board meeting.
MOTION: Linda moved to approve check request #2 in the amount of $2,317.00 USD for bus transportation to convention activities. Seconded by Alesia: Motion passes unanimously
MOTION: Linda moved to approve check request #3 in the amount of $150 USD for the rental of a safe for the treasury room at the convention. Seconded by Brenda M. Motion passes unanimously
DIRECTOR REPORTS
Chair – Randy M. – Written report submitted no highlights
Vice Chair- Alesia F – No written report submitted no highlights
Treasurer – Open – Finance report submitted by WSOB no highlights
Secretary – Brenda M. No Written report submitted. H.R projects 90% complete. Results of staff performance reviews will be covered in new business. Continues to recruit potentials candidates for DOO position within our fellowship. On line job posting pending.
Director at Large – Pierre K. – No written report submitted No highlights
Director at Large – Ron D. – No Written report submitted
Highlights: Committee has approved tee shirts to worn at the Unity Breakfast at conference. The next conference call scheduled June 2, 2019.
Director at Large – David C. Written report submitted
Highlights: PI committee looking at new platform for meeting. ICAD was attended the conference attendees questioned if this is the best use of PI budget. Smaller and local PI events may be more beneficial to focus the CA message. Planning a global campaign in June. “Color the World Green Week”. Ad Hoc Committee recommendation on today’s agenda in new business.
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TRUSTEE REPORT
WSO Trustee – Kevin M – No written report submitted
Verbal Highlights – The S&B committee is working on changes in the delegate count for small areas. Working on Long Term Planning committee with Jason. Conducting research on replacing the Yahoo Group.
WS Trustee – Yvette H – Not present. No written report
COMMITTEE REPORTS –
Finance – Open – See Treasurer report for details
Structure & Bylaws – Kevin M.
Highlights: (See Trustee Report)
Convention– Brenda M.
Highlight: Covered the minutes from April meeting. The committee received updates from the Chair from CAWSO 2020 and 2021. Nathan shared the ad hoc committee recommendations on having the convention every two years.
Conference – Linda F. and Alesia F.
Highlights: The delegate mailing will be completed the last week in May. The committee continue to look at bids for a new location for conference. Next calls is schedule for 5/26/19.
Unity– Ron D.
Highlights: Challenges with GoToMeeting looking for another platform for calls.
Literature, Chips & Formats – Pierre K.
Highlights: Next meeting on 6/619
Hospitals & Institutions – Pierre K.
Highlights: None
Public Information– David C (See DAL report)
There has been a request from school systems for information on our fellowship.
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IT – Randy M.
Highlights: None
Archives – Yvette H.
Highlights: None:
GUEST REPORTS:
Misty C had no comments, attendance at WSOB is informational only.
Welcomed Ryan as the new OC Area Chair. His attendance at WSOB is informational only. Michael T is present to be interviewed for the open Treasure position.
ONLINE BUSINESS:
MOTION: Alesia moved to ratify the on-line vote to approve the NewsGram. Motion passes unanimously. Alesia reminded board member to review all attachment for on line business
UNFINISHED BUSINES
A. International Structure Development Committee – Randy No Highlights
Ad Hoc Committee – David C
The Ad Hoc Committee submits the following motions and referrals in response to WSOB 2018- 6.
Upon approval from the WSOB these motions/referrals will be made at the 2019 conference.
MOTION #1 – David C seconded Brenda M.
The WSOB will make a motion to create new director position on the WSOB entitled “Director of Conventions and Conference” (see appendix for exact verbiage). Responsibilities include hotel contract assistance working with all host cities.
Discussions in favor and against motion occurred. Motion passes
MOTION # 2 &3 – David C seconded by Linda
The WSOB Ad Hoc Committee will work with the WS Convention Committee to consider additions to the WSCC Guidelines for measures to incentivize hotel bookings and registrations, including measures to facilitate broader merchandising reach. Discussions in favor and against motion occurred. Motion passes
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MOTION #4 Revision of Bidding Process. David C seconded by Pierre
a) Add the conference vetting and checklist procedures approved in 2017 conference used World Service Convention committee to approve bids to the World Service Convention guidelines. The vetting CAWS bid and Substantiation Checklist would be added as an appendix to the current World Service Convention guidelines which is updated annually and provided to the fellowship.
Discussions in favor and against motion occurred. Motion passes MOTION #5 – David C. seconded by Alesia
Measure to reduce the financial dependency on the CAWS convention.
a) Motion: WSOB to implement at 12.5% price increase on all leaflet/pamphlet, books, chips/keyrings. Discussions in favor and against motion occurred. Motion passes
b) Motion to make a referral to WSLCF committee to create a new chip/keyrings for two weeks, three weeks and number of days 2, 3, 4, 5 and 6. Discussions in favor and against the motion occurred. Motion passes
c) Rebrand and promote the World Contributions Program designated to WSOB Special Worker with daily involvement. Data on income increase to be supplied. Draft name suggested “FREEDOM FUND”. Discussions in favor and against motion occurred.
Motion passes
d) Tradition Seven education: Make referral to LCF committee to create Tradition seven group reading card designed to be read at meetings to better inform group members of the importance and purpose of tradition seven.
Discussions in favor and against motion occurred. Motion passes
MOTION #6 – Biennial (every two years) World Convention.
a) The WSOB will make a motion that after the award of the host City for CAWS 2023, there be no award of host city for 2024.
b) The WSOB and the WSC Convention Committee will revise the applicable Guidelines, operational process and Standing Rules (specifically SR22) for a biennial
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(every two years) World Convention to be presented at Conference 2020 for consideration. Discussions in favor and against motion occurred. Motion passes
MOTION #7 – Facilitation of Regional Conventions
WSOB Ad Hoc Committee will work with the WSC Convention Committee to create clear new verbiage in WSC Convention guidelines and WS Manual to encourage and facilitate Regional/Area conventions with specific consideration to the Gap Year between biennial CAWS events.
Discussions in favor and against motion occurred. Motion passes
B. Conference Referral –
- WSOB 2018 – 1 – Assigned to Kevin
- WSOB 2018 – 2 – Assigned to Linda and Randy
- WSOB 2018 – 3 – Assigned to David C.
- WSOB 2018 – 4- Assigned to David C.
- WSOB 2018 – 5 – Assigned to Linda
- WSOB 2018 – 6- Assigned to David C.
- WSOB 2018 – 7 – Assigned to Kevin
- WSOB 2018 – 8 – Assigned to Randy
- WSOB 2018 – 9 – Assigned to Randy
- WSOB 2018 – 10 – Assigned to Linda
- WSOB2018 – 11 – Assigned to Linda
NEW BUSINESS
A. WSOB Meeting Dates to the end of the year.
- June 15, 2019
- July 20, 2019
- August 17, 2019
- September 21, 2019
- October 19, 2019
- November 16, 2019
Executive Session –
WSOB Executive Board interviewed Michael T to fill the open position of Treasurer.
MOTION: Alesia; seconded by Brenda M
Michael T resume will be submitted to the WSBT to be interviewed / ratified.
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Discussions in favor and against motion occurred. Motion passes
MOTION: To provide pay increases to the office staff as follows:
| Receptionist | $14.25 |
| Shipping Clerk | $14.25 |
| Project Manager | $17.00 |
Motion to Adjourn by Brenda M. Meeting adjourned at 1:59 am with the Serenity Prayer.
Submitted with Love and Peace
Brenda Mabin
Secretary
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