Mar. 19, 2016 – WSOB Minutes

WORLD SERVICE OFFICE BOARD MINUTES – Final

March 19, 2016

OPEN MEETING @ 9:35 AM

SERENITY PRAYER

TRADITION 4 – Read by Morgan T.

CONCEPT 4 – Read by Chris J.

BIRTHDAYS – No Birthdays

ROLL CALL & QUORUM DETERMINATION – Quorum is

Present were Scott S. (Chair), Tim A. (Vice Chair), Laurie R. (Treasurer), Linda F. (DOO), Ira L. (WST), Frank P. (WSOT), Chris J. (DAL), Morgan T. (DAL), Alesia F. (DAL) and Randy M. (DAL), Gary via phone. Guests: Allison, Michael Towler.

MOTION to suspend the rules to in order to cover 2017 report made by Ira. Seconded by Tim A.

Gary: Everything is going smoothly. Sent in convention report getting finalized budget. Also trying to work on a few other things for the roll out. Starting to fill smaller chair positions. Fundraising in the local area and sending to the office.

Questions:

Ira L. – Was wondering if they knew they have a new interim Trustee. Yes, he has reached out and been added to all the appropriate groups. He will try to be out in May for general and steering committee. Any upcoming fundraising. They have one May 14. Also have an opportunity drawing for a quilt from the Idaho district. Also working on the unofficial shirt design. Did we receive it? Yes, Linda uploaded to the group. Also considering a calendar with the artwork from previous conventions. Chair asks regarding Spoonless in Seattle T-shirts. Is that ready to go? Answer: will be ready after upcoming Steering Committee. NO problem with a logo with a spelled out “Cocaine Anonymous”? Not a problem with trustees, but it may limit sales due to the work “Cocaine”. Ira doesn’t believe there is a tradition violation. WSOB can approve it as is. We will not motion to approve the registration form as the prices are not yet fixed. WSOB will send comments back. Chair asks what are quantities? 500 calendars, 750 T-shirts, 1,500 registrations to Chicago, and 3,000 to WSOB. Informing him of possible address change which may limit the quantities.

Laurie has comment: Wondering what Jasons schedule is to work in the treasury room? She needs days and

hours he is available. Answer: He’s frustrated but doesn’t want to buy plane tickets until schedule is known.

MOTION to suspend the rules and approve artwork out of order by Linda, seconded by Tim. Motion passes with substantial unanimity.

MOTION to pass the artwork as submitted made by Linda, seconded by Tim A. Discussion? Any problems? Called for the vote. Motion passes with substantial unanimity.

Comments:

What are our thoughts on calendar? Chair: is this a glossy 4-color calendar-yes. That explains cost of20$.

They can sell 100 in under a month. Is this a July to July calendar? – Linda – Yes. Actually, 13-month calendar.

Please send copy of concept for our review. Linda thanks Gary. We received money order.

CHAIR ANNOUNCEMENT(s)-

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1. New Board Members welcome.
2. Welcome to Keith Strader – our new staff convention & conference coordinator.
3. Reports presentation policy at board meetings. “Short and sweet.”

APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) -2/20/2016

MOTION to approve the minutes from February meeting as amended made by Linda F. Seconded by Frank. Correction by Chair and DOO. Motion passes unanimously as corrected. Motion passes with substantial unanimity.

SEVENTH TRADITION

OFFICE DIRECTOR REPORTS

Director of Operations– Linda -written report submitted.

• Linda

Comments:

• German proofing has been completed and will forwarded for corrections.
• She’s added additional sheets to the Yahoo group. Book reports, Starwood points etc. Cost analysis of book sales. Also has an analysis comparing conventions of the past few years’ registration.

Questions:

1. Chris J. Asking about decisions to be made about book numbers. Special editions A Quiet Peace. Motion is under New Business.
2. Ira L – Linda and he had a private conversation about the artwork on A Quiet Peace. If not received by Monday, we may need to look elsewhere which may cost money. Possibly Keith can assist if we don’t hear back from group working on it. Chair would like to know magnitude of additional costs. Not known at this time.
3. Ira Can you educate us regarding Keith’s sales report? Scott says we have a confirmation motion on the price change. Keith under DOO’s direction was looking into book sales number from a standpoint of how much we should be purchasing. Was also looking at different sales methods to determine which sales get more bang for the buck. Raised the price; lowers the sales but gross profit doesn’t change. His feeling was that lower prices would increase sales. This would result in more money or more sales. History shows the price increase dramatically reduced sales. Morgan asks when HFC was first published. Look at report – 20 IO? Laurie reports the information is in video in opening report a couple of years ago. Earlier than 2010. Copyright 2008. Linda discussed additional costs due to “How it Works” issues.

DIRECTOR REPORTS

Chair – written report submitted. Submitted report and two addendums.

Comments:

• None

Questions:

1. Ira L – can you give brief description of addendum information? #1 Discussed the layout of the office. Discussed book sales issues with Keith. Got into the boxes regarding shredding. Addendum #2 regards the lease analysis.
2. Frank WSOT – it is important that we get through the analysis of the lease.
3. Ira L – WST – Add to what Frank said, but hopes the current, truncated report makes the board happy.

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4. Frank – had a discussion with Trustee Chair and we have a window of opportunity to get this done and move forward quickly. Chair has made several comments on the Lease agreement.
5. Chris J. – what about the chemicals in the room? The lease indicates they are destroying that.
6. Chair says there is a draft lease for us to review and comment prior to signing. The numbers look good.
7. We will create a “Lease” folder on the Yahoo Group.

Vice Chair- Tim – written report submitted.

Comments:

• Linda – thanks for the online motions.

Treasurer – Laurie R – written report submitted.

Questions:

1. Frank – what is behind the increase in sales? Not known at this time. Further review is necessary. Secretary – Open

Director at Large – Morgan – report submitted.

Comments:

• Morgan has questions. Who is printing and where. England is printing pamphlets; not books.
• Second issue – PI would like to organize who goes to the Drug Court this year in Anaheim.

Questions:

1. Chair – Trustee posed question and we will look into it. Linda will check into what we have already done.
2. Ira – We have royalty agreements. What are their printing prices already in place? We can get that to Suzanne. WE will talk to our publisher about printing books in Europe.

Director at Large – Chris – written report submitted.

Comments:

• Linda thanks him for coming and helping on measuring furniture. Big help for the move wherever we end up – chair. Frank wants to thank Chris as well. Also wants to thank him for continued specialty chip sales.

Director at Large – Alesia F

Comments:

• Came in 3 weeks ago for a memorabilia task. Problem is that we don’t have enough information on what was sold and what was not. She reviewed Pass It On from Long Beach convention. Scott—we will lay out inventory of passed conventions. Information on Las Vegas is available but is not here. May need to make this part of their duties.

Director at Large – Randy M – written report submitted.

Comments:

• None

TRUSTEE REPORTS

WSO Trustee – Frank P – written report submitted.

Comments:

• Really happy about the analysis.

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WS Trustee – Ira L – written report submitted.

Comments:

• Jay F. is chair of conference committee was not aware of WSOB’s oversight of conference spending. Jay has promised to stay in touch with Ira via the Gmail account. Gmail account has been difficult. Drop box may be a problem with anonymity.

COMMITTEE REPORTS –

Finance -Laurie – written report submitted.

Question posed by Frank as to why we’re selling so much. We haven’t found the trend but will look into it and report. New books, eBooks, and chips are all participating. Is this a trend or a “bump”? These are also a result of cost-cutting measures. More will be revealed. Make note that our cash flow is very positive. $17K paid out for Montreal and Chicago. We have had a positive cash flow.

Structure & Bylaws -Scott – written report submitted.

World Service Manual 2016 is available and should be downloaded and should be used. Will be a conference call tomorrow. Discussing of the use of”Cocaine Anonymous” in their group names. Laurie-references to CAWSO, Inc. have been corrected? Linda – we have removed the page number on the cover sheet.

Convention – Linda, Ira – Linda – their new manual was approved and should be on the website.

Ira -there will be a conference committee call tomorrow.

Conference -Linda, Ira – Report submitted.

Key things is that they vote to raise the cost of registration to cover cost. There will be call on 3/27.

Unity – Alesia is interested. She has reached out the Unity chair to discuss her interest.

Literature, Chips & Formats – Chris J. –

Chris-he has report which was submitted today. Conference call tomorrow. Linda is working with Ryan on the format. H&I have their own formats that differ from LCF formats. She has all of the formats. Does H and I format differ from LCF format? She needs feedback from H and I and LCF.

Hospitals & Institutions – Tim A. –

Comment – the main thing is time has been changed to 8:00AM to accommodate world-wide attendees.

Public Information – Morgan –

Comment – still waiting on new business for a motion,

IT -Linda & Scott- New Website. Written report submitted.

Linda discusses highlights. Plug-ins for registration have been approved. IT committee did not meet – conference call will be tomorrow. Michael Fowler – What is the plug in? The plug in will take data from online store sales and enter into QB.

Archives – Frank P. & Linda. –

Archive will meet next weekend. A daunting task in front with a lot of archive material just received.

Will have general digital video by April 15.

Chris J. – what is all the new stuff? They discovered a bunch of new archive materials when looking through items in the office to be shredded. Archives will have complete set of all conference and convention data from the last 30 years.

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CAWS CONVENTION REPORTS:

1. CAWS 2016 – Chicago – Linda – as of last week 173 registered with $31,450 in income. Minutes uploaded to Yahoo Group. She will visit Chicago early April. Ira L, -will you have contract in hand at that time? Yes. Chair – do we have information on the schedule? No. Scott will email Ken about the need for a schedule. Ira – can we also ask if they are working on A/V contract? Randy clarifies that the A/V that Ira is asking about is microphones, speakers, projectors, etc. – not the contract for recording all speakers and workshops.
2. CAWS 2017 – Seattle – Board to approve Seattle hotel contract. Is there anything written showing approval of this contract by any board? Frank – how can we have been moving forward without formal approval? At this time Scott cannot find approval by any board. Laurie – for Ira – who approved the contract for Seattle? TNC (Trustee negotiating Committee) approved it prior to signature. As Chair is also a signee, exercising his right to sign, needs it to be approved by WSOB. Was it approved by Trustees? Ira says the WSOB should approve contracts and artwork, and then should go to TNC and trustees for approval. Chair – we will review what has been done in the past for these two conventions. We will address a formal motion for procedures under new business.
3. CAWS 2018 – Montreal – Board to approve Montreal hotel contract. (Ditto on the contract) We paid the cash. Saved a few bucks in the currency transaction.
4. CAWS 2019 – Sweden – noting to report at this time. Chair wants to know if they are on track? Conference call tomorrow – Linda will check if they are on the timeline.

GUEST REPORTS:

Allison – fabulous convention in Laughlin. Made money for the area.

ONLINE BUSINESS-

1. Confirmation of vote on “motion to have the $10.95 price for the HFC and HFC II go into effect May 1, 2016”. MOTION to confirm the vote made by Ira Land, seconded by Tim. Discussion – Linda speaks against the motion. Motions passes with 5 – 3 vote. Linda – MOTION to reconsider the underlying motion to have the $10.95 made by Laurie and seconded by Ira. Laurie did vote for the underlying motion. Discussion – Laurie – 1) the motion was incorrect in that it only referred to HFC II in the original discussion last month. 2) we discussed that raising the cost will reduce sales. Morgan – speaks for the motion. His understanding is that the new information supports reconsideration. Motion passes unanimously.
2. Confirmation of CAWS 2016 Check Requests approval. MOTi ON to confirm this online vote by Ira; Tim Seconded. Motion passes unanimously.
3. Confirmation of CAWS 2016 Artwork approval. MOTION to confirm this online vote by Linda; Ira Seconded. Motion passes unanimously.
4. Tim A – during online voting we approve something during the month, and then we re-vote at the meeting. What happens if the meeting discussion changes our mind and a previously approved check request needs to change? Chair states our review during the month needs to be comprehensive so that the motions can be discussed I voted on responsibly. Frank-his understanding that the confirmation vote is to get the motion into the minutes. Other suggestion is that in the discussion, all discussing should reply to Tim. All votes need to reply to Tim. Laurie – with Robert’s rules, we can rescind a motion if no action has been taken. Tim is making a point of how important the online consideration is.

UNFINISHED BUSINESS-

1. WSOB Director(s): No open positions at this time. Slates due for Trustee consideration:
   1. WSOT- need to get trustee resume form. Chris, Tim, Morgan, Alecia and Randy are eligible. Candidates should review requirements and speak with Frank. Ira – Frank is also eligible. WST is rotating out as trustee.

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B. Treasurer – two candidates were talked about. Trustee Chair promised that the BOT will review I interview candidates during convention to approve new treasurer before the next meeting afterwards.

B. European Fulfillment Center -Morgan and Scott- to contact Suzanne regarding this. We will follow up on the message about the conflicting information. Frank – spoke with Suzanne at the Quarterly, she feels we have done what we could but she needs to tell them we are behind them. He reaches out to get feedback with no response. We’re also looking into publishing hard cover books in Europe in lieu of having and EFC for distribution. Suzanne has also had difficulty with Gmail group. Can we publish I print overseas economically Vs. the EFC? Morgan – so to give context, he believes working backwards, Suzanne believes that should be done first. Which is more expensive? That’s the best way to get a cost comparison. We will talk with RR Donnelly. We currently have French, German and Swedish versions. Chris discusses possibility of offering eBooks in lieu of hard copy. Costs could be held down. Ira – Can someone from England download meditation book.? Yes. Tim – as a newcomer, who cannot afford an electronic edition. Frank – the SE Quiet Peace is coming from China. Does that mean anything? Ira point out there is printing happening in Europe. Morgan-we’re not presenting that eBook as an alternative, are we? Chair, yes we are as a cost savings means. We can also update the foreign language versions online (Amazon I B&N) directly anyway. Then we investigate what is the cost to print over there. Frank – we don’t have to pay for translation to electronic version, right? We’re talking about A Quiet Peace translation is under way, HFC. HCF II is not up as there are conference approved changes which have not been made. HFC II is French Swedish German and English, and can be made available online.

C. Meditation Book- Status update & 35th Anniversary Edition (Ira) Problem with artwork. Ira – nothing new to report.

D. e-booklets (Keith – Morgan) – these are electronic versions of our pamphlets. This item is closed.

E. Meeting Formats in a Pocket and Linda- she needs confirmation from LCF or H&I about how is updating H&I formats.

F. Office Lease (February 2016)-Scott-holding until September 2016 – new project to provide additional data for WSBT.

G. 800 number – Linda needs a board member to step up and help. She doesn’t have the knowledge or the time Alesia will step up and help.

H. Trademark- Ira-Bernie-we have a new bill that needs to be approved (We’re here and we’re free) also the bill due July (CA trademark in Europe). Chris – how long to they last – Ira, from my experience they last 10 – 20 years depending upon country. Frank – WSOT $646 that we just go is in addition from the last $2,238.00. Who approves attorney to do additional work? The additional cost was to produce the mark. WSOB I BOT owns the mark. Do the trustees plan on executing the letter to renew? Ira L – the WSOB is responsible to pay the bills. If we want the trustees to approve, we need to ask them.

I. New CAWSO Online Registration Laurie-Marius-we’re going to get a plug in that will allow us to print the reports. Here recommendation is to continue Chicago on Regonline, set up with the new one for testing and get it ready for conference and 2017 convention. (As convention is only 5 months away.) The goal remains to get this online as soon as possible. Laurie-have we spoken to Marius about having both conference and convention online at the same time. What is the plug-in for? The professional has $200 contract to Marius’ website to get data Linda needs.

J. New birthday envelope – Linda (Tabled motion from 11/14/2015) – Linda states on hold per address change.

CA WSO Dba setup – Scott/Ira – (Tabled motion from 11114/2015 – waiting for Trustee opinion on whether necessary or not) Also on hold.

Referrals from 2015 WSC (see file uploaded for details)

pg 7

Between now and next meeting – put your name next to referrals you want to work on. We need to start crossing these off at our next meeting.

1. From other Committees:
   1. 2015 LCF 2
   2. 2015 LCF 7
   3. 2015 LCF 8
   4. 2015 PI 2
   5. 2015 PI 5
2. From floor:
   1. 2015WSOB 1
   2. 2015WSOB2
   3. 2015WSOB3
   4. 2015WSOB4
   5. 2015 WSOB 5
   6. 2015WSOB6
   7. 2015 WSOB 7
   8. 2015 WSOB 8
   9. 2015 WSOB 9
   10. 2015WSOB10
   11. 2015WSOB11
   12. 2015WSOB 12
   13. 2015WSOB13
   14. 2015WSOB14

NEW BUSINESS:

A. Review Newsgram. Corrections – “Experience Strength and Hop”; “Calfieronia” some typos. Under “What’s happening at the world service office” – Kindle or Nook format” Replace with generic description and include Tradition 6 disclosure. (Due to implied affiliation.) Repeated sentence in paragraph 3. Donations from “12stepradio.com” “Miracle woman, Inc. from donation list to avoid appearance of connection. Page 16 there are grammatical errors in HFC announcement for foreign languages. Ira L. – he suggests that these housekeeping issues be emailed to Linda. MOTION to approve the Newsgram with correction noted by Linda, seconded by Linda. Motion passes with substantial unanimity.

B. Newsgram editorial policy change – approval by WSOB. Review editorial policy change – MOTION to approved new editorial policy change by Randy M., seconded by Frank. It is in the current Newsgram, and needs to be included. Discussion- Ira- speaks in favor. Grapevine has a similar policy statement. Motion passes with substantial unanimity.

Chair passes the gavel to the Vice Chair.

C. Results from meeting by Chair & Treasurer with WSBT. Clarification on items received and noted from meeting. A very interesting meeting – too long and included too much discussion that was not needed. Final problem was statement by the BOT chair – who signed the checks regarding renewal of marks? What was the issue about? (Need feedback from the trustees present) Why was he asked that question? Frank WSOT – he recalls that we made a motion to approve the expenditure. Why was it not sent to the BOT for approval prior? It came from another trustee. The problem arose from a communication issue. He doesn’t know. Ira- can’t speak for Duane, but his opinion is that is has something to do with memo WSOT needs to be notified about any expenditure over $2,000. States that any question posed by WSBT does not indicate any displeasure about the work of the WSOB. 2382

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Laurie – speaks that the tone was that she felt interrogated and she is not clear on what that was about. We received the invoice in January and we were not over budget. Motions made on legal fees and the marks and are not the WSOB body to approve the work being done. What happened in discussion with the BOT? Ira can only speak to what he believes. Alesia-her information is why don’t they ask Duane?

D. Policy and Procedure on legal billings approval process for payments. MOTION to approve a policy and concurrent procedure that all legal billing shall be approved by the person or persons who initiated the services made by Scott, second by Frank. They have a procedure in process for all bills with the exception of the legal bills. And with them we don’t know who initiated the services. This needs to be a member of the WSBOT as they are the holders of the marks and copyrights. Ira – he can appreciate the need to clear up this policy, but is not sure allowing one person to approve is appropriate. He thinks this board has a right to way in the process, and then forward on to the trustees to approve. Motion goes back to the original form as it was not accepted. Morgan – says something problematic if the process is held up if we’re waiting for a specific thing to happen. Randy speaks in favor of the motion. Frank-at the beginning, he understands the emotions that drives this. Understands the need to look at each line item. Understands the need to know who signed off on the services. There should be one person who is ordering the services. His opinion is that he is baffled that the $2,3 82 was paid without the person who approved the services. Ira states he did not approve the work to go through, for work done overseas. He was not a part of the process of initiating the services. He had discussed the idea of changing attorneys and was told by the treasurer that he was to be trusted. He thinks it out of line for this board to implicate that he should be responsible for authorizing the work. Laurie reads previous emails regarding this particular issue. Should include these invoices in the minutes? Ruled out of order. Alesia speaks against the motion. She doesn’t think it should be obligated to just one person. Motion passes 5 – 4.

E. Policy and Procedure on hotel billings (no WSO staff or WSOB present) approval process for payment. MOTION to approve a policy and concurrent procedure that all hotel billing where no WSO staff or WSOB staff are present be approved by the attendees or their representative prior to payment made by Scott seconded by Linda. Scott says we need the attendees or their representatives review what has been done to insure that the billings are for the actual work performed, and what was requested. Motion passes 7 -0 with two abstentions.

Chair takes the gavel back.

F. Consider Newsgram Editorial Policy for use in our Newsgram. File has been uploaded.

G. Approve artwork for CAWS 2017 fundraiser. Passed.

H. Approve CAWS 2017 registration form – not at this time waiting for updated pricing by the committee.

I. Review price policies and report from WSO on same. Review purchase plans on books. Although there is an issue with HFC. The original concept was to get 2500 soft and 500 hard copies, but the minimum is 1000 for hard copy. Ifwe got 1000 hard and 2500 soft, the price only went up $500. Or 1000 hard copies and 2000 soft results in$ I 00 less. If we just get the soft cover would be just under $3,000. How are hard cover sales? They are selling at discounted price. Normal sales is 5 soft cover sales for every one hard cover. Question is how many to do we want to order? MOTION to purchase 2,500 soft cover HFC made by Linda, seconded by Laurie. Linda-hard copy sales are slow typically. Any bump in the sales is due to lack of stock of soft cover or due to discounted sales. Motion passes with substantial unanimity. $2904.73 plus shipping.

J.  Lease analysis for presentation to Trustees to comply with request. Overview Frank reported on the analysis. MOTION to accept the CAWSO -Analysis of Potential Lease of New Space for submission to the Board of Trustees made by Linda, seconded by Laurie. Chris J – wondered if something had happened at the board of trustees which put into question the move. Ira WST – he sees under employee benefits- Laurie speaks to that-the monthly fee reduced due to the age of the DOO. Frank speaks in favor of the motion. Frank received a call that there is a moment of opportunity if we

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accelerate the analysis so that the WSOBT can approve. Randy speaks in favor of the motion. Motion passes with substantial unanimity.

K. Special Edition – A Quiet Peace motion on use of printed 1,000 Put this on hold. Chair requests board members to discuss options throughout the intervening time until the next meeting and return with suggestions.

L. MOTION to give the WSC PI committee to go ahead and attend the drug court in Anaheim on behalf of Cocaine Anonymous made by Morgan, seconded by Linda. Made the motion on the understanding that there is already a budget line item, and the understanding that they will not always attend this event. Tim wants to know that as it’s in the budget already, why have we stopped attending, Frank states it was voted on to suspend it for this year. Frank speaks in favor of the motion. The committee feels they can get a lot of information from the event. How is this to be accomplished? Ira L WSOT speaks against the motion the way it is worded. It is not acceptable to spend CA money. Based upon concept 8 (Believes the board is appropriate in questioning whether or not there is real value in being there.) Trustees believe the money may be better spent in other ways. Morgan – He has reservation on Drug Court, has never attended it. Seems like will be representing CA there. We would be part of many other businesses and associations. Question is how does not going give us more information? Tim – understands concept 8, and appreciates local meetings being there, and speaks to new Washington head of Drug Agency is in favor of working on the problem in the country and not on drug intervention. There is value for us to be here to represent another way than rehabs. Linda speaks in favor of the motion. We need to be there (from her experience at being at 3). AA and NA have already registered and are picking their booth. She believes the WSC committee is great (went to DC on their own dime). Chris J – speaks that the funds are already suspended. Scott states that the line item is still in place. Frank WSOT – does the committee have a way of gathering information. What is the booth cost? $1500 for non-profit. How can we judge impact ifresults cannot be monitored? Speaks in favor of the motion. Laurie speaks in favor of the motion. Alesia- what is the budge line item? – $3,500. Tim – Trustee at large started it as it didn’t fall into any particular area. Public at large needs to hear of it. Ira – to disagree with the chair mentioning concept 3, mentions the Board of Trustee not the WSOB. The reason to suspend this is that it is very American-centric, and excludes the rest of the fellowship and the money could be spent otherwise. Allison is concerned about who is attending. Linda, speaks about who will be attending to clarify Allison’s question. Linda – to answer to Ira’s point, there are plenty of attendees from other countries so they are represented there. Frank – mentions also that as its local and locally staffed and will not incur hotel costs, travel costs, etc. Call for the vote. Motion passes with substantial unanimity. Ira makes a Fifth concept statement – before getting clarification from the WSBOT as to whether or not the line item has been removed by the trustees. We will discuss this line item with WSBOT before the money has been spent. MOTION for the WSC PI committee to use local volunteers to attend the Anaheim Drug court conference made by Tim. Seconded by Chris. This is a way to keep the expenses down. Linda – speaks against this motion as the chair of the committee is out of state. The chair needs to attend.

Morgan – speaks against the motion as he states the committee can stay under the budget as it is. Motion fails to pass.

M. Referral WSO to convention committee for Pass It On to include a form or format for memorabilia data from each convention. – Hold until next meeting.

N. MOTION to have WSOB review and approve convention contracts-to   be crafted for the next meeting.

O. MOTION to have the $10.95 price for the HFC and HFC II go into effect May 1, 2016. (a reconsidered motion). Chris – wants to know how much we pay for a book. Depends on quantity but at this point we pay $2.78. Linda- speaks against the motion. Chris – originally we raised the price to account for the German translation and printing. Is willing to drop the price. Laurie, current price is $9.95 -the lowest price we were selling it HFC at the discounted for? $14.95. Laurie wants to amend the motion to set the price for HFC and HFC II (soft cover) to $8.95 in lieu of $10.95. Alesia says we just made an order for the soft cover. Chris J. -thinks we’re losing something in the translation regarding soft vs.

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hard. Motion to amend passes with substantial unanimity. Original motion passes with substantial unanimity.

P. Translation of chips. – on hold until next meeting.

Q. Chris – is there a flyer for the new special chips? Linda reports it has been mailed to delegates and others. Linda and Chris to follow up with distribution channel to regional trustees.

EXECUTIVE SESSION –

Election of Secretary. Open nominations for Secretary. Linda nominates Randy Moss. Randy accepts the nomination. Nominations are closed.

NEXT MEETING(s) -April 16, 2016

Motion to adjourn made by Tim A. at 2: 15PM and seconded by Linda.

Randy Moss

WSOB Treasurer

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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