May 21, 22, 23, 1996 – WSBT Quarterly Meeting Minutes

COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES MINUTES OF THE REGULAR QUARTERLY MEETING

Since this report is a confidential CA document, for members only, it contains members full names. This usage-to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not of course violate in anyway our Tradition of Anonymity in public communications media (press, radio, TV, etc.)

MAY 1996

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CAWSBT REGULAR QUARTERLY MEETING
MAY 21, 1996
ATLANTA, GEORGIA

The regular quarterly meeting of COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES, at the DOUBLETREE HOTEL was called to order at 7:15 PM.

1. Quiet time and the Serenity Prayer.

1. ROLL CALL

Mike Pine – Pacific North Regional Trustee – Chair
Chris Phillips – Trustee at Large
Sharon Smith – Trustee at Large – Corresponding Secretary
Charles Lewis – Atlantic North Regional Trustee
Scott Stokes – Midwest Regional Trustee
Abbot Francis Benedict – Non-Addict Trustee
John Henson – Atlantic South Regional Trustee -Vice-Chair
Lee Arter – Pacific South Regional Trustee
Brian North – World Service Office Trustee
Steve Amelotte- Southwest Regional Trustee

3. THE TWELVE TRADITIONS were read.

4. PERSONAL SHARING was done.

5. Meeting time was set for 9:00 am on Wednesday May 22,1996

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Meeting was adjourned at 11:00 PM. with a prayer.

Meeting was called to order at 9:00 am.

1. QUIET TIME AND SERENITY PRAYER.
2. ROLL CALL:

Mike Pine	Pacific North Regional Trustee	Chair
Chris Phillips	Trustee at Large
Sharon Smith	Trustee at Large	Corresponding Secretary
Charles Lewis	Atlantic North Regional Trustee
Scott Stokes	Midwest Regional Trustee
Abbot Francis Benedict	Non-Addict Trustee
John Henson	Atlantic South Regional Trustee	Vice-Chair
Lee Arter	Pacific South Regional Trustee
Brian North	World Service Office Trustee
Steve Amelotte	Southwest Regional Trustee

1. TWELVE TRADITIONS were read.
2. TRADITION 9 long form was read and discussed.

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3. TRADITION 10 long form was read and discussed.
4. CONCEPT 1 was read and discussed.
5. CONCEPT 2 was read and discussed.
6. Minutes from previous meeting were amended and approved.
7. NEW BUSINESS: The following items were placed on New Business.

1. 1. Reading of Recovery Book – Steve
   2. Talk more about Trustee Secretary – Mike
   3. Who signs WS Convention Hotel contract – Mike
   4. Need for WS Trustee – All
   5. Use of credit card for WSO – Brian
   6. Policy, WSO, who attends WS Convention and paid expenses -All
   7. Big Book change – Mike
   8. Tapping contract – Mike
   9. Advisory Board to Trustee – Chris
   10. Calendar 1996 -1997
   11. WSO BD- workshop at WS Conventions – Lee
   12. Review of literature process
   13. Regional F orum
   14. WSBT travel (air, hotel, car) – Chris

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15. Insurance for events – Lee
16. Committee Guidelines – Brian
17. Conference Committees begin presenting changes in timely manner – Chris
18. Unity Lunch – Chris
19. Election Committee Questions and time – Mike
20. Employee Handbook and insurance – Mike
21. Delegate assignments at Conference – Chris
22. Non Profits membership associations – Lee
23. Draft of Trustee expense – Chris & Scott
24. Coming in Saturday for Conference and early in for BD meetings- Mike
25. Pass it on meeting for Trustee – Chris
26. Trustee reports mailed early instead of read at meetings – Chris
27. Steve extra Denver travel – Steve

COMMITTEE REPORTS

1. WSC FINANCE COMMITTEE – SCOTT

There was no formal report. The bulk of the work done by this committee is reflected in the answers to old business items. The Trustees discussed their budgets at length.

2. TRUSTEE FINANCE COMMITTEE – CHRIS

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A draft of the Trustee Expense Reimbursement Policy was submitted. The Policy is as follows:

Each year prior to the Conference, each Trustee must submit a proposed budget to the Board, which meets the quorum requirements, for approval. This budget will reflect expense for the next calendar year. When approved this budget should not be exceeded without prior approval form the entire Board through a voice vote facilitated by the WSBT Chairperson.

New Trustees coming on board in August each year will be granted $1000 for CA business expense. They will be expected to submit a budget for the next full year of service at the Board meeting following the World Service Conference. It is expected that seasoned members of the WSBT will provide guidance to the new members during their first budget process.

1. Expenses will be submitted for approval on forms provided by the WSO, with all receipts attached.
2. Expense forms must be reviewed and signed by the WSBT Chairperson, before reimbursement is made.
3. All expenses should be within the constraints of each Trustee’s approved budget.
4. Any expense that goes above the budgeted dollar amount must be approved before the expense is incurred.
5. Hotel room costs for Board meetings, WS Conference and WS Convention will be covered by a CA master account. To cut costs to the fellowship, Trustees are expected to share rooms. We realize that some situations may arise where this may not be possible and adjustments will be made.
6. Each Trustee is expected to take care of all incidental expenses with the hotel when they are checking out.
7. Each Trustee is allowed a $35.00 per diem for board meeting and other budgeted regional expenses. Parking and ground transportation are not factored in to the per diem expense. Car rental may be reimbursed up to corresponding fare of shuttle or cab. These items are reimbursable if receipts are attached to the proper forms.

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8. If a Trustee choose to drive, mileage is reimbursed at .29 cents per mile.

3. WSC CONVENTION COMMITTEE-JOHN

A. WS CONVENTION COMMITTEE – JOHN

B. ATLANTA ’96 – JOHN

Current financial information was provided and discussed. Attendance is expected to be very good. There is an excellent financial outlook.

C. DENVER ’97 – STEVE

The committee has been meeting about eveiy six weeks for the previous 3-4 months. Most of the sub-committees have been meeting in-between the main meetings. An Auction was held February 1996 and brought in $1140.00 net. The convention account currently has $3487.52. The hotel is being finalized. Memorabilia will have T-shirts in Atlanta. Marathon meetings are being planned, some as chip meetings and possibly some Spanish speaking marathon meetings. Special Events and Workshop committees are hard at work sorting through many possibilities. Speaker selection Committee is listening to tapes. They are planning at least four main speaker meetings. Program committee is trying to stay informed of other committees decisions. Hearing Impaired committee has a chair and is starting to take part in the committee meetings. Registration committee has been talking to Atlanta registration and are going to install the same software as Atlanta used. The next meeting will be June 1, 1996.

D. SAN DIEGO – LEE

Bill Zimmerman submitted his recommendations for Convention Officers. It was referred to the Regional Trustee (Lee) and the Convention Committee.

4. WSC LITERATURE COMMITTEE – MIKE & FRANCIS

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A report from the Chair of this committee was submitted. The committee is currently working on 11 pieces of literature in various steps along the approval process.

1. Illness in Recovery this was returned to the committee by the Trustees. The committee will discuss the resolution of this piece during their meeting in Atlanta.
2. A Guide to the Fourth Step is still in the hands of Karl U.
3. A Meditation Book is at the first step of the approval process.
4. Anonymity is being worked on in Sub-Committee.
5. Being of Service is in Sub-Committee.
6. The Group Meeting Handbook is in the hands of Craig Harris.
7. The Traditions is in Sub-Committee.
8. The 12 Principles is in Sub-Committee
9. Helpline Information Guidelines PI is also working on a piece like this. The piece that LCF is working on is at point four of the approval process.
10. Youth in Recovery was approved at the last Conference. It is at point four in the approval process.
11. The 70/30 plan as a new concept piece was approved at the last Conference and is at point four also.
12. Formats, the committee is still trying to collect sample formats.

The committee looked at a piece for the Unity committee, and will discuss that with them during a meeting in Atlanta. It was suggested that we add out storybook HOPE, FAITH AND COURAGE, as a tool of recovery in our pamphlet TOOLS OF RECOVERY.

5. WSC PUBLIC INFORMATION COMMITTEE –

No report, as the Trustee assigned to this committee has resigned.

6. WSC STRUCTURE AND BYLAWS – BRIAN AND CHARLES

An updated manual will be reviewed in Atlanta by the committee. When it is approved it will go to the Trustees of the committee for sign off, followed by distribution.

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7. WSC HOSPITALS AND INSTITUTIONS – SHARON

There has been no activity on the H&I Committee since the last WSBT meeting. There will be an H&I forum at the Atlanta Convention.

8. WSC CONFERENCE COMMITTEE – LEE & MIKE & CHRIS

Opening day meeting has been extended until 10:00 PM. The outgoing Trustees are the Wednesday night speakers. Next year the Unity Lunch will move to Saturday. A letter will be sent inviting the Ex-Trustees to come to the Conference.

9. WSC UNITY COMMITTEE – STEVE

The Chair of this Committee has had some conversations with the vice chair and the secretary about different ways to raise funds both locally and throughout the Fellowship. These funds would be used to defray some or all of the expenses of the Unity Luncheon at the Conference.

10. TRUSTEE ELECTION COMMITTEE – SHARON

Sharon has communicated with each member of the committee and provided them with new developments and information about activity in the committee. All Regional slates have been selected with the exception of the Atlantic South, which will meet during the Atlanta Convention. The Midwest Region is reworking a slate. All resumes have been received from the regions that will be having vacancies, including WSO. All members of the Election Committee have been notified of Roger’s resignation form the WSBT. They are also aware that the vacancy will not be filled until September 1996, at the Conference.

11. TRUSTEE NEGOTIATION COMMITTEE – JOHN, LEE & MIKE

Contract with the Hyatt Hotel in Denver has been signed and a copy will be sent to WSO. The Guidelines for the Trustee Negotiating Committee were submitted as follows;

The Trustee Negotiating Committee is responsible for negotiations of the following contracts which legally bind either CAWS Inc. or CAWSO, Inc. both California Corporations. (1) CAWS convention

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hotel deals, (2) WSC hotel deals, and any future contracts which the WSBT and or WSOB feel appropriate.

I. The Committee consists of the following persons:

A. Chairman of the WSBT
B. WSBT member (TNC chair)
C. WSOB member
D. Other members as required by the TNC chair and approved by the WSBT.

II. The Committee operates as follows:

A. When a contract need arises the chair will determine which member will head up the negotiations.
B. Updates as to progress will be made to the two Boards of CA by their respective committee members.
C. Upon the completion of negotiations, the WSBT chair will sign contracts in the name of CAWSO, Inc.

12. TRUSTEE ORIENTATION COMMITTEE- SHARON & BRIAN

They will put orientation package together.

13. TRUSTEE CONFERENCE COMMITTEE- MIKE & STEVE

Hotels are being compared, but the Conference will probably stay at the Radison. They will look at multiple year contracts.

14. TRUSTEE LEGAL COMMITTEE – LEE & CHARLES

Licensing agreement to be signed by Corporate Officers.

15. TRUSTEE FOR THE NEWSGRAM – VACANT

No report. Discussed devoting an entire News gram to the Conference.

TRUSTEE REPORTS

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1. CONTACT WITH OTHER FELLOWSHIPS

Charles went to AA WSO. They are listed with answers in old business.

2. WSBT SECRETARY – SHARON

No formal report.

3. TRUSTEE AT LARGE-SHARON

• Sharon reported on the Washington, DC area in her TAL report.
• Area has 16 meetings and 9 H&I meetings each week.
• Area Chair is Dwayne Boston
• Delegates are: Dwayne Boston, Karl Graham, Andre. & George Alt.

The two most active committees are H&I and PI. PI participated in a health community awareness day in local school. Literature was provided and questions. They hope to send at least two delegates to the Conference. Sharon attended the Atlantic North Regional in Philadelphia. There was a good turnout. The slate was elected. Welcome letters were sent to new meetings in the Atlantic North

4. TRUSTEE AT LARGE – CHRIS

Chris went to Albuquerque for a Unity Day. He completed two Newsgram articles and continues to talk to many members of the fellowship.

5. NON ADDICT TRUSTEE ~ FRANCIS

Francis wrote a preliminary job description for the Non*Addict Trustee as follows:

• To attend all WSBT meetings (four per year)
  • To attend the Conference
  • To attend the Convention
  • To be in a supportive role with other Trustees through regular phone contact
• According to one’s area of expertise or professional ability to be available to other Trustees as needed.

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• To become a Trustee member of a WSC Committee and to work with other members to complete tasks of that committee during the Conference of CAWS and throughout the year.

6. WORLD SERVICE TRUSTEE –

Roger has resigned.

7. WORLD SERVICE OFFICE TRUSTEE – BRIAN CAWS 1996

All necessary tax applications, and Business Licenses and certificates and have been established with the appropriate Georgia State agencies for the Convention. Everything that the WSO has to do for the convention is complete.

LITERATURE AND BOOKS

• The WSO passed a motion to have each piece of current literature professionally edited as they come up for changes. To the Newcomer is being edited now, due to the recent change in test passed at the 1995 Conference.
• An order for the first edition, second printing of HOPE\ FAITH AND x COURAGE has been placed in the following quantities: 10,000 hard cover and 5,000 soft cover. The expected completion date is June 4, 1996. x

FRENCH TRANSLATION

The translation of the storybook is in the works. The initial translation of all chapters is complete and the committee in Montreal is in the process of reviewing them. RES Publica has given us a print date of late June or early July,

TAXES

• Indiana State Property tax return for 1995 has been filed,
• All 1995 year end tax returns have been filed.

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• All 4th quarter State and Federal Payroll Tax returns are filed.

FYI

• Joined the California Association of Non-Profits. They have provided a wealth of useful information.
• Also have joined the Center for Non Profit Management, a local organization providing Southern California Non Profits.
• Application has been filed with the European Trademark Copyright office for International copyright on the name Cocaine Anonymous. Now waiting for certification.
• Received certification that our mark “We’re here and we’re Free” has been accepted by the US Trademark Office.
• The London fellowship wired funds that included a donation, payment of a literature order and their first royalty payment.
• The WSO is looking into alternatives for the current phone system.
• The WSO is looking at alternatives for the 800 number answering service.
• The third quarter Newsgram is complete and will be at the Convention.
• CAWSO, Inc. Renewed its taping contract for the 1996 Conference and 1997 Convention with Coast to Coast Audio Productions. The WSO Board will be opening up the contract for bidding next year.

QUESTIONS TO TRUSTEES

1. Approval to accept MasterCard and Visa for purchases
2. Advised by the attorney to establish a license agreement between our two corporations. He recommends that CAWS, INC (the Trustees) license and permit CAWSO, IBC (office) authority to use and print CAWS Inc. holdings.
3. An employee handbook has been completed and approved by WSO Board and is submitted for Trustee review.
4. CAWSO INC would like to offer a flexible benefit plan to it’s employees. Please review the proposal and give feedback.
5. The WSO Board would like to know the resolution of discussion regarding the signing of contracts.

8. ATLANTIC SOUTH TRUSTEE – JOHN HENSON

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FLORIDA

• 58 meetings
• 25 H&I meetings
• Florida is recognized as an Area with 5 Districts.
  • Area Chair Susan D. 305 642 0265
  • Delegates:
    • Dominic M. 407 221 3500
    • Susan D. 305 652 0265
  • Info Line
    • Ft. Lauderdale 954 537 1379
    • Pensacola 904 444 0999
    • Treasure Coast 407 287 5242
    • Tampa 813 822 3250

The Area meeting was well attended in Talahasee. Pensacola district is growing. The Treasure Coast district is hosting their next Area Convention in Stuart, FL in October 1996.

GEORGIA

• 80 total meetings.
• 10 H&I meetings
• Georgia is recognized as an Area but has not districted.
• Area Chair
• Delegates
  • Keith F. 770 442 1182
  • Bill A. 404 262 7633
  • Mike W. 706 635 1582
• Info Line 404 255 7787

Atlanta with 7 meetings (one of the largest groups in Georgia) is looking into the possibility of establishing a club house. There are 7 new meetings in Savannah.

ARKANSAS

• 33 total meetings.
• 10 H&I meetings
• Arkansas is recognized as an Area but has not districted.
• Area Chair      Derrick H.

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• Delegates
  • Dee G. 501 535 8312
  • Norith E. 501 568 3236
• InfoLine 501 374 1334

Littlerock will be hosting an Area Convention in July.

LOUISIANA

• 79 total meetings.
• 14 H&I meetings.
• Louisiana is recognized as an Area with 5 Districts.

Area Chair	Shelia E.	318 635 5904
Delegates	Lionel K.	504 387 2316
	Bobby G.	504 456 7123
Info Line	Baton Rouge	504 927 4821
	Shreveport	318 221 2176

Baton Rouge will be hosting their Area convention. The media was recently invited to a meeting in New Orleans. Some good articles were written but not all the PI suggestions were used.

TENNESSEE

• 41 total meetings.
• 12 H&I meetings
• Area Chair LAR. 901 323 3651
• Delegates
  • Eddie H. 901 332 7874
  • Marva F. 901 756 4302
• Info Line & Office 901 725 5010
• No recent contact.

SOUTH CAROLINA

• 1 meeting
• 1 H&I meeting
• Info line Spartanburg 803 578 1754
• Not recognized as an Area yet.

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NORTH CAROLINA

• 16 total meetings,
• 4 H&I meetings
• Not recognized as an Area yet
• Contacts
  • Carolina Beach – Ritchie 910 458 8883
  • Durham – Bob C. 919 683 8678
• Info Line Raleigh 919 790 4153

ALABAMA

• 14 total meetings.
• 3 H&I meetings
• Alabama is recognized as an Area but has not districted.
• Area Chair Vance N. 334 626 6787
• Info Line Birmingham 205 888 3558

John will be speaking at Birmingham’s 10th Anniversary and Alabama Area meeting in July.

VIRGINIA

• 25 meetings.
• Unknown number of H&I meetings.
• Virginia is recognized as an Area but has not districted.
• Info Line 804 355 2176

MISSISSIPPI

• 7 total meetings.
• Mississippi is not recognized as an Area.
• Contact Sly D. 601 982 1755

9. ATLANTIC NORTH TRUSTEE – CHARLES

EASTERN CANADA

MONTREAL

• 63 French speaking meetings

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• 14 English speaking meetings
• 3 H&I meeting
• Montreal is recognized as an Area with four districts:

1. La Val
2. West Montreal
3. Montreal and South Side
4. Ottawa

• New Chair: Jhy Slaim
• Delegate: Marie Pascale

They are planning to send two delegates to the Conference. Planning an Area convention for August 1996. Montreal will support Toronto’s move to become an Area. Overall the Area is going strong with more growth possible.

TORONTO

• 13 meetings
• 5 H&I meetings

Toronto is not recognized as an Area, and has been thought of in the past as a district of Montreal, which is not the case. They were unable to send a delegate to the Regional, but they will petition the Conference to become an Area in 1996.

• Area chair Dave Dywan
• Delegates David LaBell

There was a problem with an outside group (the Muckers) that has been resolved.

UNITED STATES

NEW YORK

• 95 MEETINGS
• 30 H&I meetings
• New York is recognized as an Area with four districts.
• Area Chair Larry Slatery
• Delegates
  • Guthrie Robinson
  • Tana Ingram

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The Area formed a committee to review the elimination of districts. They recommended the districts stay in place for now, while working through then- problems. Special events are going well and producing most of the area’s income. 7th traditions are way down and there is financial struggle. There is a new hotline that is computerized. It gives a voice menu with meetings based on districts and special events. They attended the Regional and will attend the Conference.

MASSACHUSETTS

• 11 meetings
• 12 H&I meetings
• Massachusetts is recognized as an Area, no districts.
• Area Chair Drew Sullivan
• Delegates Phil Malonson

Area is doing OK with some potential for growth. They are going to run a PSA on TV and radio in the summer of 1996. The incorporation filing is complete. Sponsorship workshops are doing a good job of bringing in new members. They will send one Delegate to the Conference.

CONNECTICUT

• 2 meetings
• There is no Area structure.

MAINE

• There are no meetings at this time, the ex Area chair hopes to have one started by the summer.

PA/NJ/PE

• 27 meetings
• 16 H&I meetings
• PA/NJ/DE is recognized as an area and will add it’s first district in Pittsburgh Area
• Chair  – Jerry Sager
• Delegates
  • Jackie B.
  • William Cousins
  • Rickey Hawkins

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• James Barron Alt.

The Area is stabilizing as new meetings form and the older meetings hold their own. They sponsored the RegionalAssembly on April 27, 1996. It was attended by New York, DC and Philadelphia.

10. SOUTHWEST TRUSTEE – STEVE

KANSAS

• 35 meetings
• 8 H&I meetings

Topeka is alive and well and anxious to assist on the Southwest Regional Convention. Wichita had some struggles obtaining a hotel for the convention but everything is resolved and the committees are working well. It will be October 25-27 1996. They will be represented at the Atlanta Convention.

OKLAHOMA

• 25 meetings
• 7 H&I meetings

They have new trusted servants, except for delegate and alternate. They have been have fund-raisers so that more people may attend the Atlanta Convention.

TEXAS

• 140 meetings
• 20 H&I meetings
• There are three districts.
• They have new district officers. They will have many attending Atlanta.

COLORADO

• 22 meetings

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• 6 H&I meetings
• Area Chair  – Jimmy S.
• Delegate Robbie G.
• Alternate Dan S.M.
• They are working diligently to prepare to host the 1997 WS Convention.

NEW MEXICO

• 17 meetings in Santa Fe / Albuquerque
• Area chair is rotated between hosts of Area meeting.
• Delegate Donald H.
• Alternate Chrissy
• They alternate between the two locations for their Area meetings.

ARIZONA

• 14 meetings in Tucson
• 14 H&I meetings in Tucson
• 94 meetings in Phoenix
• 57 H&I meetings in Phoenix
• Delegate Jim G.
• Alternate Karen S,

Tucson is working on the Area convention to be held July 5-7 1996. Phoenix held it^?s first round up at Apache Lake. With over 200 registered they decided to make this an annual event. Arizona will have members of their fellowship at the Atlanta Convention.

11. MIDWEST TRUSTEE – SCOTT

ILLINOIS

• 95 meetings
• 40 H&I meetings
• Area Chair Ginger Romanelli 708 307 8522
• Delegates
  • JimBagnola 312 229 0869
  • Brenda Williams 312 483 7803

Unity Convention will be May 3-5 1996. Donations are down since recent theft by treasurer.

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MICHIGAN

• 40 meetings
• 8 H&I meetings
• 3 Districts
• Area Chair – Sue Norotny 517 487 3097
• Delegates
  • Anthony Joyner 810 787 2115
  • Ellen Sargent 810 232 1522
  • Tony Little 517 777 9535

The Area meets every other month on the first Saturday of the month. They will be sending two delegates to the Conference. The Tri-state Convention was held in Romulus, Michigan May 3-5 and they made about $2500.00. Lansing hosted a CATW ins Saginaw and Flint participated by supporting it. They sent $200.00 to WSO. Michigan will be hosting the next Midwest Regional Assembly in March 1997.

MINNESOTA

• 12 meetings
• Area Chair
  • John M. 612 287 9903
  • Bob Haberle 612 721 9259
  • Peggy B.
  • David P.

Meetings are in Minneapolis and St. Paul. There are some H&I meetings in correctional facilities. They are going to try to send a delegate to the Conference. There was no CATW.

MISSOURI

• 41 meetings
• 2 Districts
• Area Chair – Joe Tremble 314 567 8528
• Delegates:
  • Carmen Sharp 816 767 1144
  • Carl Robinson ?
  • Allen Bozeman 314 355 3945
• Help Line
  • Kansas City 1 888 595 6500
  • St. Louis 1 888 595 6600

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The St. Louis district meets first Sunday of the month. St. Louis has 20 meetings. Kansas City district meets 2nd Saturday of the month and they have 21 meetings. The Area meets each quarter. They will hopefully be sending three delegates to the Conference,

NEBRASKA

• 11 meetings
• 3 H&I meetings
• Area Chair Pat Gobel 402 558 2218
  • Delegates
  • Randy Hill 402 733 8160
  • Rick Rogers 402 341 4959

OHIO

• 145 meetings
• 49 H&I meetings.
• 5 Districts
• Toledo has 30 meetings & 10 H&I meetings.
• Akron has 18 meetings and 8 H&I meetings.
• Youngstown has 25 meetings and 7 H&I meetings.
• Cleveland has 50 meetings and 12 H&I meetings.
• Columbus has 28 meetings and 8 H&I meetings

Loner groups exist in Mansfield, Dayton and Cincinnati. Each loner group has a vote at the Bi-monthly meeting.

The Ohio State convention will be held July 13-15 1996 outside of Cleveland. Regional Convention will be November 1-3 1996 in Toledo at the Crown Plaza Hotel. Ohio had a CATW and sent $235.00 to WSO. All of the Ohio delegates will be at the Conference.

All three delegates will be attending the Conference. The Area had a CATW after the Regional Assembly. The fellowship has designated July as Unity month. They are working on their first annual Statewide Unity Convention, which will be a one day event on July 27, 1996

12. PACIFIC SOUTH TRUSTEE – LEE

There are seven areas in the Pacific South that Lee reported about:

1) Los Angeles

This is the largest area in the region.

• HOTLINE 310 216 4444
• Office: 9100 Sepulveda Ste. 216, Westchester, cA 90045
• Chair Carrie C. 310 456 8061
• Vice Chair Steve E. 310 915 5363
• 158 meetings
• H&I Chair Curtis N. 310 422 8850
• 90 facilities per month, many with two panels each week.
• H&I

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• PO BOX 45472 Los Angeles, CA 90045
• World Service Delegates:
  • Carrie C. 310 456 8061
  • Leon S. Mason 213 751 4852
  • Mary Hurle 310 837 5510
  • Brenda Bennett 213 857 7031
  • Karl Urback 213 732 7478
  • Kim Marie Johnson 213 295 5050
• Alternates:
  • Mary Jane 213 662 4488
  • David C. 310 214 0966
  • David W. 213 936 2263 / 213 290 4947
  • Michael G. 310 836 5230

Area GSO meetings are held the first Tuesday of the month at the Convenant Presbyterian Church, 7:30 PM 6323 West 80th St., Los Angeles, CA

The theme for the 1996 convention is THE KEYS OF FREEDOM. It is held the weekend before the Conference in August. All meetings are listed in newly printed directory, at a cost of 50 cents each.

• District Chairs:
  • South Central – Ernest L. 213 293 5240
  • Westside Beaches – Mike G. 310 836 9069
  • L.B. / Compton – Tony S. 310 433 5258
  • South Bay – Ron T. 310 376 4030
  • West L.A./ Hollywood – Jim N. 310 915 5363

2) Orange County

• HOTLINE 714 650 1011
• Chair John Kaufman 714 498 9442
• 35 meetings

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• 60 H&I panels
• World Service Delegates
  • Brent Payne 714 458 0223
  • Don Cluff
  • Jay Guzofsky
  • Joe Stevens 714 457 4756

GSO meetings are the first Saturday of the month at Costa Mesa Community Center on 19th St. Next scheduled event is a campout /retreat July 12-14 1996 at San Diego’s San Elijo State Beach. Registration fees $15.00.

3) San Diego

• HOTLINE 619 268 9109
• Chair Ron Bader 619 945 0176
• 28 meetings
• 9 H&I panels
• World Service Delegates
  • Ron Bader 619 945 0176
  • Patti  Zegers 619 560 5537

GSO meeting is the third Monday of the month at 6:30 PM in Mesa Vista.

4) Inland Empire

• HOTLINE 909 359 3895
• Chair Andrea Burks 909 688 3409
• Vice Chair Rufus
• 13 meetings
• 4 H&I panels
• World Service Delegates
  • Shelly Blackstone unknown
  • Jerry Burks unknown
  • Marty Breed unknown

GSO meeting is the first Saturday of the Month at 7:30 PM, church in Riverside at 13th and Line. They had a fund-raiser April 18th for their Augurs Silverwood Campout. July Spring cookout with cool party. They have started a meeting at the Betty Ford Center in Palm Springs.

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5) San Gabriel/ Pomona

• HOTLINE 818 447 2887
• Chair Kris Wilder 909 391 4822
• Vice Chair Carl Warlick 818 296 0849
• 57 meetings
• 52 H&I panels
• World Service Delegates
  • John Kade 909 393 3366
  • John Lewis unknown
  • Ernie Brito unknown

GSO meeting is the second Sunday of the month at 4:00 PM at Charter Oaks Hospital in Covina. Their major event is the annual Convention, March 1-3 1996 in Laughlin, Nevada.

6) San Fernando Valley

• HOTLINE 818 988 1777
• Chair Kathy Miller 818 905 3308
• Vice chair Bryan Seid 805 526 8256
• 50 meetings
• 32 H&I panels
• World Service Delegates
  • Tom Stokes 818 833 9338
  • Michelle Cinquemani 818 705 7406
  • Travis 805 574 3170
• Alternate
  • Ron Dekabarra

Their major H&I fund-raiser is a about $1000.00 July water skiing trip is planned and a 4th of July Picnic, as well as, a campout on August 3&4 1996. Tom Stokes will be stepping into Joe Stevens position on the Trustee Nominating Committee. Joe is leaving that position because of being a nominee for Pacific South Trustee candidate. Joe was the alternate that stepped into that position when Susan Turnbull resigned.

7) Central California

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• HOTLINE 805 969 5178
• Chair Todd M. 805 966 3454
• 9 meetings
• 10 H&I panels
• World Service Delegates
  • Peter D. 805 685 5318
  • Candice 805 934 3955
  • Mike N. 805 547 0090

They had their first Area Convention May 10-12, “A Seaside Celebration” at Harbortown Marina Resort in Ventura. Registration was $25.00. Their next events are a September Softball Tournament and a Campout at Big Sur.

INTERAREA

• Chairperson Joe Stevens of Orange County 714 336 3037
• Vice Chair Mark G. of San Diego 619 754 1521
• Insurance James Mc. of SanGab./Pom. 818 577 9735
• Treasurer Mitch G. of Central CA 805 986 2624
• Secretary Hal M. of Orange County 714 492 9746
• Campvention Chris G. of San Diego 619 574 1489

All seven areas send representatives once every two months. (Even months) They meet the first Sunday of even numbered months at noon in the Long Beach Memorial Hospital. Information on event times and locations are shared. Area chairs of different committees are selected to share their individual experience, i.e. one month all PI chairs are invited and the next month all H&I chairs and so on. Common problems and solutions are discussed. An annual Campout is held once a year at Lake Perris. Funds are divided into eight equal shares, one for each area and one share for the WSO. Insurance for Central Offices and Area events are coordinated by this association. Savings are obtained by buying a larger policy for all areas at once. The policy period is from June 1995 to June 1996. They are presently

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surveying the areas to see how many events are being planned for the upcoming year. (250 and over are termed large events). The regional caucus was held to elect up to 6 nominees for the PACIFIC SOUTH TRUSTEE position when Lee Arter’s term expires at the 1996 Conference. Elections were held and three nominees received the requisite 2/3 affirmation:

• Joe Stevens Orange County
• Carrie Calderone Cook Los Angles
• Meredith Amos San Gabriel /Pomona

Alternates are, first alternate Susan Turnbull and second alternate Ken Cross, Elections were conducted by Trustees Brian North and Lee Arter.

At the April meeting maps were dispensed with proposed changes for the Area boundaries with Central California giving up Fresno , north to San Francisco, San Fernando Valley incorporating Bakersfiled, south and Las Vegas being included in the Inland Empire Area. The Area representatives were instructed that the proper procedure for such a change is to hold a vote at their local area GSO’s obtaining a 2/3 majority approval, and then petitioning the Conference to adopt the borders recommended by all Areas concerned.

13. PACIFIC NORTH TRUSTEE – MIKE

CANADA

BRITISH COLUMBIA

No Area structure, not an Area at this time.

VANCOUVER

• 5 meetings a week
• The Info line number is: 604 939 0909
• The contact person is Buddy 604 275 9882.
• Two detox meetings
• One meeting at Juvenile Hall

ALBERTA

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The Area has two districts which meet quarterly.

CALGARY

• 11 meetings a week
• 3 H&I meetings
• One Delegate MikeM. 403 237 0115
• Five noon meetings & six evening meetings
• The INFOLINE number is 403 229 5213
• The chairperson is Vince O.
• Attended Regional Assembly
• Have good attendance at meetings
• Will buy literature from Montreal
• Had CATW

EDMONTON

• 9 meetings
• 2 H&I meetings and one detox meeting
• Area Delegate Jack C. 403 439 0023
• The INFOLINE number is: 403 425 2715
• The Chairperson is Percy O. 403 435 9345 A
• ttended Regional Assembly

UNITED STATES

ALASKA

They are not an Area at this time

ANCHORAGE

• 2 meetings
• 1 H&I meetings
• Acting Chair Ron G. 907 338 6195

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• Delegate Amelia 907 338 7964
• Info Line 403 425 2715
• Attended Regional Assembly
• One meeting in Kenai Lisa 907 260 3037
• They were asked to budget so they

WASHINGTON

The Area has three districts, meeting monthly.

• 33 meetings
• 2 H&I meetings
• There are three active districts and two non active districts.
• The Area has two Delegates:
  • Debbie A. 206 676 7164
  • HeidiB. 206 787 4139
• The Info line number is : 206 467 8189
• The Area chair is Mark 360 336 0912
• They will host 1997 Regional Assembly
• Having State Convention May 17, 1996 at Ocean Shores
• Will have a chili cook off July 27

OREGON

The Area has two districts which meet monthly

• 11 meetings in Oregon
• 7 meetings in Vancouver, WA
• 9 H&I meetings
• The Area has two Delegates :
  • Lynne G. 503 788 9334
  • Ralph 503 526 9114
• Info Line
  • outside area 800 nocaine
  • Inside area 503 256 1666
• Chair Rick H. 360 694 8266
• State Convention in Portland went well
• They attended the Regional Assembly
• They may bid on the 1998 Regional Assembly

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IDAHO

The Area has two districts which meet monthly

• 5 meetings (3 in Twin Falls and 2 in Boise)
• No H&I meetings
• Delegates
  • Gary T. 208 734 7242
  • Pam C. 208 336 4184
• INFO LINES 208 734 7242 / 208 734 5807
• Chair Debbie S. 208 336 9301
• They hosted the Regional Assembly March 29, 1996
• Unity Days is July 21, 1996 in Twin Falls

UTAH

No districts, the Area meets monthly

• 23 meetings
• 14 H&I meetings
• Delegates
  • Erin C. 801 944 3739
  • Bob G. 801 560 9342
  • Jim 8801 292 8773
• INFOLINE 801 264 5658
  • Ogeden 801 778 1765
• Chair Bill H. 801 269 9654
• They attended Regional Assembly
• They may bid on 1998 Regional Assembly

NEVADA

Contact Doyle H. 702 345 1445, still no meetings in the Reno area.

NORTHERN CALIFORNIA

The Area has eight districts which meet quarterly

• 47 meetings
• 15 H&I meetings.
• There are eight districts, seven are active.

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• Delegates
  • Bill E. 415 285 6893
  • Jim S. 408 265 5614
  • John W. 408 685 0525
• Info lines
  • Monterey 408 372 419
  • Sacramento 916 927 5740
  • North Bay 415 453 8439
  • San Francisco 415 821 6155
  • Santa Cruz 408 662 8137
  • Sonoma 707 578 4160
  • South Bay 408 374 8009
• Chair Ron R. 916 442 8550
• They were at the Regional in Boise.
• They may bid on the 1999 Regional Assembly
• Two districts had CATW

OLD BUSINESS

1. TRUSTEE BUDDY SELECTION – MIKE

• LEE | FRANCIS
• STEVE | BRIAN
• SCOTT | SHARON
• JOHN | CHRIS
• CHARLES | MIKE

2. 7TH TRADITION 70/30 PLAN – CRAIG

Dropped

3. CLARIFICATION OF TRUSTEE NEGOTIATING COMMITTEE -JOHN

John submitted copies of the guidelines again.

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4. WSBT LONG RANGE PLANNING, GOALS AS TRUSTEES AND RECOMMENDATION – CHRIS,CHARLES, SHARON,SCOTT

Charles went to AA GSO with the following questions. The answers AA gave are in italics.

1. WHAT IS YOUR PROSPECTIVE WORLD SERVICES CONVENTION STRUCTURE? The international convention is coordinated by one staff member (chair) at the GSO and an assistant. The assistant becomes the coordinator at the succeeding convention. There is a Conference convention committee which the chair reports to. There is also a Trustee-Convention committee which looks into tradition questions. AA does not produce memorabilia because of A. Anonymity B. Trivializes logo C. If GSO does it what will area and districts do? Souvenir books are produced at a cost of $2.50 and sold for $25-$30 each. AA not in the business of producing coffee mugs and T-shirts. Speakers are suggested from the fellowship, but the chair ultimately makes the decision. Some non alcoholic guests are invited to do workshops.

2. HOW DO YOU HANDLE PERSONAL RELATIONSHIPS WITHIN THE TRUSTEE BOARD. That is outside the scope of our responsibility. Each member should be responsible enough to make good judgments in how their actions affect the board or the fellowship.

3. WHAT IS THE PAY SCALE AND BENEFIT PACKAGE FOR OFFICE EMPLOYEES. Salaries are based on the three groups of employees. Administration $42.900 – $115.000 nine people in this category Department Supervisor -office secretaries $34.600 -$61.800 nine people AA staff $17.400 -$41.300 56 people in this category.

4. CONCEPT 9 ACTIVITIES. Question dropped.

5. WHAT IS THE APPROVAL PROCESS FOR NEW LITERATURE? Conference committee, Trustees, The publishing company and all staff members review the need for new literature. If a concept is approve a group of delegates are then picked to approve and then it goes to the Conference floor for final approval of the concept.

6. HOW DO YOU HANDLE LOST, STOLEN, OR EMBEZZLED

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FUNDS? We will not take punitive actions against another member, nor break their anonymity or draw one another into public controversy.

7. HOW DO YOU ADVISE AREAS TO HANDLE EMBEZZLEMENTS? Same answer as #6.

8. WHAT IS YOUR HISTORY AND CONTACT WITH THE C.P.C. (COMMUNICATION WITH PROFESSIONAL COMMUNITY)? There is no written history, the contact is Irene Gatza a new chair in July.

9. CAN YOU PUT US IN CONTACT WITH NON ADDICT TRUSTEE, AND TELL US ABOUT THEIR ROLES? Names are not given out, see page si 14 in the AA service manual.

10. WHAT TOPICS AND FORMATS DO YOU USE FOR CONVENTION WORKSHOPS? My notes say note attached & will get later.

11. HOW DO YOU HANDLE THE SPIRIT OF ROTATION IN SERVICE POSITIONS? DO PAST TRUSTEES REPEAT POSITIONS OR HOLD OTHER SERVICE POSITIONS AFTER AWHILE? WHAT CAN YOU TELL US ABOUT THE INTERVIEW QUESTIONS FOR TRUSTEES? Must trust in the process and Divine Guidance. Others must get a chance to serve. No past Trustee has served again on the Board. Not aware of past Trustee serving in other area service positions either. They have similar interview question to the one we use.

12. HOW DO DELEGATES CHOOSE THE COMMITTEES THEY WORK ON? The Delegate assignments are picked by drawing. New delegate cannot serve on the same committee as their predecessor.

13. DO YOU BELONG TO ANY NON PROFIT ASSOCIATION? They do not belong; nor will they join any. It would be breaking Tradition 6.

5. NEWSGRAM ARTICLE RE: VALUE OF DISTRICTING – FRANCIS

Dropped.

6. TRUSTEE EXPENSE POLICY – CHRIS

Dropped.

7. NEWSGRAM ARTICLES –

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Brian and Francis will finish their articles by August.

8. CAWSO BY LAWS – LEE

Lee will pursue this issue.

9. REVIEW FINANCIAL – MIKE

Done.

10. WHAT IS WSO PRUDENT RESERVE- CHRIS & SCOTT MOTION: SIX MONTH PRUDENT RESERVE FOR WSO OF ALL OPERATING COSTS EXCLUDING INVENTORY.

Seconded and passed. Brian will work on getting what the numbers would be for this.

11. WSO RAISES – BRIAN

Much discussion. Scott still working on salary surveys. See new business #17. Dropped.

12. RECORDING WSBT MEETING – STEVE

Mark from Coast to Coast will provide machine. Steve will coordinate getting it to meetings. Done.

13. DELEGATE ORIENTATION – BRIAN

Refer to Conference Committee. Stay on old business.

14. ROLE OF NON ADDICT TRUSTEE – SHARON & CHRIS

Francis has written a job description. See #5 Trustee Reports.

15. CA WSC WEB PAGE – STEVE

Trustees are looking for more information. Stay on old business.

16. EMPLOYEE HEALTH CARE-

See # 20 of new business.

17. EMPLOYEE COMPENSATION SURVEY – FRANCIS & SCOTT

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Waiting for more information. Stay on old business.

18. FINANCIAL REPORTING Sc PAYROLL REPORTS – BRIAN

19. NON PROFIT ORGANIZATIONS – CHARLES We have joined two non profit organizations.

MOTION: WE IMMEDIATELY WITHDRAW OUR MEMBERSHIPS FROM THESE NON-PROFIT ORGANIZATIONS.

Seconded and passed.

20. QUESTIONS TO BE ASKED AT AA GSO – CHARLES See #4 of old business. Done.

Meeting time was set for 9:00 am Thursday May 24, 1996.

Meeting was adjourned at 7:00 PM with a prayer.

 

Meeting called to order at 9:00AM May 23, 1996 with Serenity Prayer Twelve Traditions were read.

ROLL CALL:

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Mike Pine – Pacific North Regional Trustee – Chair
Chris Phillips – Trustee at Large
Sharon Smith – Trustee at Large – Corresponding Secretary
Charles Lewis – Atlantic North Regional Trustee
Scott Stokes – Midwest Regional Trustee
Abbot Francis Benedict – Non-Addict Trustee
John Henson – Atlantic South Regional Trustee -Vice-Chair
Lee Arter – Pacific South Regional Trustee
Brian North – World Service Office Trustee
Steve Amelotte- Southwest Regional Trustee

Group Inventory was done.

TRUSTEE COMMITTEE ASSIGNMENTS

• WSC CONFERENCE – CHRIS, LEE, MIKE
• WSC PUBLIC INFO – SCOTT, SHARON
• WSC HOSP & INST – SHARON
• WSC CHIP, LIT. FORM. – FRANCIS, MIKE
• WSC STRUCT. & BYLAWS – CHARLES, BRIAN
• WSC FINANCE – SCOTT, CHRIS
• WSC UNITY – STEVE, CHRIS
• WSC CONVENTION – STEVE, JOHN
• TRUSTEE NEGOTIATION – LEE, MIKE, JOHN
• TRUSTEE LEGAL – LEE, CHARLES
• TRUSTEE ELECTION – SHARON, MIKE
• TRUSTEE FINANCE – SCOTT, CHRIS

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• TRUSTEE CONFERENCE – MIKE, STEVE, LEE
• TRUSTEE ORIENTATION – BRIAN, SHARON
• TRUSTEE CONVENTION

1. 1. ATLANTA – JOHN
   2. DENVER – STEVE
   3. SAN

NEW BUSINESS WITH SPONSOR

1. A. Reading of Recovery Book – Steve

STEPPING STONES TO RECOVERY FROM CRACK & COCATNE

This book uses our Traditions and our Steps. Refer to Legal Committee, will write a letter after getting details from Steve.

B. Recovery Book – Lee

Put on old business. Discussion included how to start the process of collecting stories about how people worked the Steps or how Traditions work in their lives.

2. Talk more about Trustee Secretary – Mike

MOTION: ASK KD TO COST OUT USING A TEMPORARY AGENCY FOR RECORDING SECRETARY.

Seconded and passed. Jeanne-Ann volunteered to give notice of two meetings before retiring from this position. Due to cost constraints future recording secretaries would only be considered from the states of California and Arizona.

3. Who signs WS Convention Hotel contract – Mike

MOTION: THE HOTEL CONTRACT AFFECTING THE WS CONVENTION AND WS CONFERENCE BE SIGNED AND

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RATIFIED BY THE SITTING CHAIRPERSON OF THE BOARD OF TRUSTEES AND FORWARDED IN 72 HOURS TO THE WSO.

Seconded and passed.

4. Need for WS Trustee – All

Tabled until the Sunday before the August 25, 1996 meeting.

5. Use of credit card for WSO – Brian

MOTION: WE WOULD ALLOW THE USE OF CREDIT CARDS AT WSO FOR THE PURCHASE OF CHIPS AND LITERATURE.

Seconded and passed.

6. Policy, WSO, who attends WS Convention and paid expenses -AH

Tabled.

7. Big Book change – Mike

Information given about possible changes AA may make to Big Book. Done.

8. Taping contract – Mike

Mark will do the rest of the year. Need bids to compare. If they tape the Conference we give them the Convention. First job would be the 1997 Conference, followed by the 1998 Convention, a two year contract.

9. Advisory Board to Trustee – Chris

Tabled.

10. Calendar 1996-1997

November meeting will be November 8,9,10 1996

February meeting will be February 7,8,9, 1997.

11. WSO BD- workshop at WS Conventions – Lee

Done.

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12. Review of literature process

Lee, Chris and John will meet with Heidi Jonathan during the Convention to discuss the Literature process.

13. Regional Forum

Chris & Sharon will work on Regional Forum as defined by a day discussing service. Trustees, Delegates and conventions, regional assemblies etc.

They are to bring a proposal in August. Other Trustees are asked to submit their thoughts on this to Chris and Sharon.

14. WSBT travel (air, hotel, car) – Chris

Brian will report back at next Conference Call about investigation of pro’s and con’s of using a Travel Agency.

15. Insurance for events – Lee

Lee will research this.

16. Committee Guidelines – Brian

Dropped.

17. Conference Committees begin presenting changes in timely manner

– Chris

MOTION: THE WSO KEEP THE MASTER DISK OF THE WS MANUAL.

Seconded and passed.

MOTION: ALL COMMITTEES SUBMIT THEIR CHANGES FROM THE CONFERENCE AFFECTING THE WS MANUAL AND COMMITTEE GUIDELINES BY NOVEMBER FIRST OR THE OFFICE WILL BE AUTHORIZED TO MAKE THE CHANGES AS THEY INTERPRET THEM.

Seconded and passed.

18. Unity Lunch – Chris

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Tabled and refereed to Conference Committee.

19. Election Committee Questions and time – Mike

Wait to do all at the Conference.

20. Employee Handbook and insurance – Mike

Handbook reviewed, changes suggested. Done.

21. Delegate assignments at Conference – Chris

Refer to Conference Committee. Trustees strongly suggest they make a motion to lottery assignments of new delegates.

22. Non Profits membership associations – Lee

Brian will have office cancel Non-Profit memberships because of affiliations.

23. Draft of Trustee expense – Chris & Scott

MOTION: WE ADOPT THE REIMBURSEMENT POLICY. Seconded and passed.

MOTION: MILEAGE NOT TO EXCEED OTHER REASONABLE TRANSPORTATION.

Seconded and passed.

MOTION; REIMBURSEMENT POLICY TO TAKE EFFECT THE FIRST MEETING OF 1997.

24. Coming in Sunday for Conference and early in for BD meetings- Mike

Next Trustees meeting will start at noon on Sunday instead of the usual 7:00 pm.

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25. Pass it on meeting for Trustee – Chris

Tabled.

26. Trustee reports mailed early instead of read at meetings – Chris

The first night the Trustees meet they will distribute their reports, and not read Regional Reports during Trustee meeting times.

27. Steve extra Denver travel – Steve

MOTION: THE BUDGETS BE APPROVED AT NEXT MEETING. WE APPROVE STEVE’S AUGUST TRIP.

Seconded and passed.

Next Conference call scheduled for June 30, 1996. Sharon will organize and inform of phone number and times.

NEXT MEETING SET FOR 12:00 noon Sunday August 25, 1996 at the Radisson Hotel in Manhatten Beach, CA.

MEETING WAS ADJOURNED AT 11:30 am WITH A PRAYER.

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