COCAINE ANONYMOUS WORLD SERVICE
BOARD OF TRUSTEES
MINUTES OF THE REGULAR
QUARTERLY MEETING
Since this report is a confidential CA document, for members only, it contains members full names. This usage-to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not of course violate in anyway our Tradition of Anonymity in public communications media (press, radio, TV, etc.)
FEBRUARY 1996
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CAWSBT REGULAR QUARTERLY MEETING
FEBRUARY 9,1996
MANHATTAN BEACH, CALIFORNIA
The regular quarterly annual meeting of COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES, at the RADISSON, MANHATTAN BEACH was called to order at 7:15 pm.
1. Quiet time and the Serenity Prayer.
2. ROLL CALL:
ROGER GRAY – WORLD SERVICE TRUSTEE
CHRIS PHILLIPS – TRUSTEE AT LARGE
SHARON SMITH – TRUSTEE AT LARGE – CORRESPONDING SECRETARY
CHARLES LEWIS – ATLANTIC NORTH REGIONAL TRUSTEE
SCOTT STOKES – MIDWEST REGIONAL TRUSTEE
ABBOT FRANCIS BENEDICT – NON ADDICT TRUSTEE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE – VICE CHAIR
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE
BRIAN NORTH – WORLD SERVICE OFFICE TRUSTEE
STEVE AMELOTTE – SOUTHWEST REGIONAL TRUSTEE
3. THE TWELVE TRADITIONS were read.
4. PERSONAL SHARING was done.
5. Meeting time was set for 9:00 am on SATURDAY, FEB 10,1996
6. Meeting was adjourned at 11:30 pm. with a prayer.
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Meeting was called to order at 9:00 am.
1. QUIET TIME AND SERENITY PRAYER.
2. ROLL CALL
CHARLES LEWIS – ATLANTIC NORTH REGIONAL TRUSTEE
SHARON SMITH – TRUSTEE AT LARGE – CORRESPONDING SECRETARY
BRIAN NORTH – WORLD SERVICE OFFICE TRUSTEE
SCOTT STOKES – MIDWEST REGIONAL TRUSTEE
ABBOT FRANCIS BENEDICT – NON ADDICT TRUSTEE
ROGER GRAY – WORLD SERVICE TRUSTEE
STEVE AMELOTTE – SOUTHWEST REGIONAL TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE
CHRIS PHILLIPS – TRUSTEE AT LARGE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE – VICE CHAIR
3. TWELVE TRADITIONS were read.
4. TRADITION 7 long form was read and discussed.
5. TRADITION 8 long form was read and discussed.
6. CONCEPT 11 was read and discussed.
7. CONCEPT 12 was read and discussed.
8. Minutes from previous meeting were amended and approved.
9. NEW BUSINESS: The following items were placed on New Business.
- WSO raises – Brian
- Recording WSBT meetings – Charles
- Delegate orientation – Brian
- Ohio fax – Scott
- Role of non-addict trustee – Chris & Sharon
- CA WSC, WEB page – Steve
- Traditions vs club house collection of funds and logo – Brian
- WSO PSA fund – Scott
- TAL outside Continental US – Steve
- Projected expense of new office employee – Lee
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- Direction of Purchasing responsibilities for convention – Lee
- Hotel contracts and responsibilities – Brian
- One person one job – Chris
- H&l book discounts – Charles
- Trustee PO Box – Sharon
- Guidelines for Trustee Negotiating committee – John & Brian
- Employee Health care – Roger
- Employee compensation survey – Brian
- Second edition vs. second printing of Storybook – Brian
- Financial reporting, payroll reports – Brian
- Fiscal responsibilities – Lee
- Director of Operations receiving unapproved minutes – John
- Non profit organization – Charles
- Questions to ask AA GSO – Charles
COMMITTEE REPORTS
1. WSC FINANCE COMMITTEE – SCOTT
Got chart of accounts, reviewed financials, looking at budget.
2. TRUSTEE FINANCE COMMITTEE – CHRIS
No formal report.
3. WSC CONVENTION COMMITTEE-JOHN
A. WS CONVENTION COMMITTEE – JOHN
Bill Zimmerman has been elected chair of San Diego WSC.
B. ATLANTA ’96 – JOHN
John submitted minutes, treasury reports of the convention meetings, and contact list for all working on the convention committee, Hotel room nights are going quickly, all committee are accomplishing their appointed tasks.
C. COLORADO *97 – STEVE
Everything is progressing as planned. The hotel decision is now between two downtown locations, the Hyatt and the Marriott. The theme and logo have been decided, with the theme being “WE CARRY THIS MESSAGE” and the logo is a
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picture of a globe, flattened to expose all the continents and supported by three figures representing, HOPE, FAITH AND COURAGE.
The Colorado area has decided to hold an area convention in October of 1996 and while planning that will have fewer CAWSC committee meetings during that time. The next CAWSC meetings will be March 23,1996, April 27,1996 and June 1, 1996 with all meetings at 4:00 pm.. They are having an auction in February that will be a fundraiser for CAWS. This is the first fund raiser other than memorabilia sales. Steve has been attending committee meetings.
D. SAN DIEGO – LEE
Bill Zimmerman has been elected to the position of Chair.
4. WSC LITERATURE COMMITTEE – MIKE
The committee is currently working on the following pamphlets:
1. UNITY OF CA
Being reviewed by committee at this time.
2. 4th STEP
Concept process, has been submitted to committee
3. MEDITATION BOOK IDEA
Concept process, committee to contact Amy b. for step by step process that was used for the Storybook.
4. ILLNESS IN RECOVERY
To be reviewed and a decision made by Trustees this meeting.
5. ANONYMITY
Concept has been submitted to committee
6. BEING OF SERVICE
Concept process still at sub -committee
7. GROUP MEETING HANDBOOK Concept in the hands of Craig H.
8. THE TRADITIONS
Concept process still at sub-committee
9. 12 PRINCIPLES
Concept process still at sub-committee
The chair of this committee has asked all the Trustees to submit a sample
meeting format from their areas.
5. WSC PUBLIC INFORMATION COMMITTEE – ROGER
The PI survey is out in the fellowship, and will be in circulation until mid June 1996. No new information on the billboards. A verbal bid was received from a local vendor about the PSA. The cost is the same as a video firm in Texas,
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but turnaround time and accessibility would be improved. The committee is waiting for a formal bid.
6. WSC STRUCTURE AND BYLAWS – BRIAN AND CHARLES
No formal report
7. WSC HOSPITALS AND INSTITUTIONS – SHARON
Sharon spoke with committee chair and was informed things are moving slowly. Both were happy to see H&l article in the Newsgram. There was some reports of a gray area in the use of H&l discounts for Storybooks.
8. WSC CONFERENCE COMMITTEE – LEE & MIKE & CHRIS
No formal report.
9. WSC UNITY COMMITTEE – STEVE
A report compiled at the last Conference was submitted. It includes the new amended Statement of Purpose: “To enhance our communication and outreach among the diverse elements within the fellowship in the interest of carrying the message and to promote C.A. Unity.”
10. TRUSTEE ELECTION COMMITTEE – SHARON
Sharon mailed letters to each of member of the election committee as a reminder to keep in touch and to request feedback about current interview questions. One of the suggestions received was to have a separate list of questions for those people who have gone through the interview process already, the first non-addict Trustee service resume form was mailed and a request for a * job description for this position was received. Trustees were asked to let Sharon know the dates of the Regional Assemblies.
11. TRUSTEE NEGOTIATION COMMITTEE – JOHN, LEE & MIKE
Guidelines for this committee were submitted by John. They are as follows:
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The Trustee Negotiating Committee is responsible for negotiations of the following contracts which legally bind either CAWS Inc. or CAWSO, Inc. both California Corporations. (1.) CAWS convention hotel deals. (2.) WSC hotel deals and any future contracts which the WSBT & or WSOB feel appropriate.
I. The Committee consists of the following persons:
A. Chairman of WSBT
B. WSBT member (TNC Chair)
C. WSOB member
D. Other member ar required by the TNC Chair and approved by the WSBT.
II. The Committee operates as Follows:
A. When a contract need arises the chair will determine which member will head up the negotiations.
B. Updates as to progress will be made to two Boards of CA by their respective committee members.
C. Upon the completion of negotiations the WSBT chair will sign the contracts in the name of CAWSO, Inc.
12. TRUSTEE ORIENTATION COMMITTEE- SHARON & BRIAN
New Trustees have orientation package. There is a workshop tape that was made in New York in 1989 for new Trustees. This tape will be listened to and evaluated for being made part of the new Trustee package.
13. TRUSTEE CONFERENCE COMMITTEE-BRIAN & MIKE
Hotel is all set.
14. TRUSTEE LEGAL COMMITTEE – LEE
No formal report. Lee will talk to Bob Campbell about getting ByLaws.
15. TRUSTEE FOR THE NEWSGRAM – ROGER
Need to communicate to WSO through Roger about articles, KD will communicate with Roger about what is being written and what has been received.
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TRUSTEE REPORTS
1. CONTACT WITH OTHER FELLOWSHIPS
Charles has talked with someone in Human Resources and has a list of questions he will be taking to this meeting which will be either the second or third week of March.
2. WSBT SECRETARY – SHARON
No mail was received at the Trustee mailbox. Sharon will contact Bob to further research annual rental price and why a letter she mailed to herself has yet to be delivered.
3. TRUSTEE AT LARGE- SHARON
Washington DC Area has 16 meetings and 9 H&l meetings each week. The Info HELPLINE number is 202 726 1717. The Area meets 4th Wednesday of the month. The chair will be rotating out soon, other positions are stable and functioning well. There are too few people doing too many jobs. They have had bake sales, and holiday party and are planning and H&l day. They are closer to being comfortable passing the H&l can. The delegates are:
- Dwayne B.
- Karl K.
- Kim B
- No alternates
Sharon is planning to go to AA GSO with Charles and has been working with he and Chris on a list of questions to take.
4. TRUSTEE AT LARGE – CHRIS
Chris will be doing a workshop in Albuquerque.
5. NON ADDICT TRUSTEE – FRANCIS
No formal report, Francis continues to talk to everyone.
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6. WORLD SERVICE TRUSTEE – ROGER
Roger contacted Charles regarding employee health benefits and will bring accumulated information to the Conference. Continuing conversations with WSO staff about this issue. The Trustees were contacted about the assigned Newsgram articles.
7. WORLD SERVICE OFFICE TRUSTEE – BRIAN
LITERATURE
The next run of 750,00 pieces of literature has been ordered. Printing of “A GUIDE TO THE TWELVE STEPS” will be printed in February 1996. Printing of the new Spanish Crack and H&l pamphlets will be printed with the current literature order. An updated “TO THE NEWCOMER” will be printed also, to be used when current stock is depleted. A copyright application has been submitted to the US copyright office for A GUIDE TO THE TWELVE STEPS. Contact from the Canadian Trademark attorney informed the office that it is not necessary to copyright the book since it is copyrighted in the US, but it is an advantage to do so. It would be about $300.00 Canadian. The Trustees suggest we proceed with this. The final copy of the translation of the book has been received from Genevieve and returned to Montreal. A Canadian printer has been selected, and the placing of the order will proceed.
There are questions about how to proceed with next printing options of the Storybook….see new business for recommendations. The Trustees voted to have bar codes put on the next printing. It will allow retailers who use this system to sell our book
CAWS 1996
WSO has received Certificates of Insurance for CAWS *96 specifically the hotel site and the fun run, which will be held on property outside of the hotel. Communication between WSO and Committee chairpersons has been established and all the appropriate paperwork is in process.
TAXES
All appropriate tax fillings have been done
FOR YOUR INFORMATION
-The office has requested information from the Calif. Assoc, of NON Profits for
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membership and group health benefits. Research continues on other options for health benefits for employees. Research is also continuing on employee salaries and compensation.
-Power of Attorney has been forwarded to Trademark Attorney to proceed with European filling.
-London called the office regarding royalty payment. The WSO board has approved the following formula for all countries to use in calculation of their royalty payments. 25% off of the printed number of pamphlets as a courtesy for the H&I and P.l. given away. The remaining 75%, the groups will pay 50% of their selling price in their currency ( converted into US dollars), this is the formula currently used by Montreal. This will allow for fairness and consistency when dealing with other countries in the future.
-Notification was received from Trademark Attorney that the mark “We’re here and we’re free” has been accepted by the US patent and Trademark office.
-The next Newsgram is complete.
8. ATLANTIC SOUTH TRUSTEE – JOHN HENSON
FLORIDA
- 70 meetings
- 25 H&I meetings
- Florida is recognized as an Area with 5 Districts.
- Area Chair – Susan D. 305 652 0265
- Delegates:
- Dominic M. 407 221 3500
- Susan D. 305 642 0265
- Info Line
- Ft. Lauderdale 954 537 1379
- Pensacola 904 444 0999
- Treasure Coast 407 287 5242
- Tampa 813 275 1666
- Some discussion took place over the Regional Convention.
GEORGIA
- 73 total meetings.
- 10 H&I meetings
- Georgia is recognized as an Area but has not districted.
- Area Chair
- Delegates
- Keith F. 770 442 1182
- Bill A. 404 262 7633
- Mike W. 706 635 1582
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- Info Line 404 255 7787
Atlanta is starting 8 new jail meetings and work continues on the WSC.
ARKANSAS
- 33 total meetings.
- 10 H&I meetings
- Arkansas is recognized as an Area but has not districted.
- Area Chair Derrick H.
- Delegates
- Dee G. 501 535 8312
- Norith E. 501 568 3236
- Info Line 501 3741334
H&I meetings are starting to flourish in Littlerock, Pine Bluff, and Central Arkansas. Littlerock will be hosting an Area Convention in July.
LOUISIANA
- 79 total meetings.
- 14 H&I meetings.
- Louisiana is recognized as an Area with 5 Districts.
- Area Chair – Sheila E. 318 635 5904
- Delegates:
- Lionel K. 504 387 2316
- Bobby G. 504 456 7122
- Info Line
- Baton Rouge 504 927 4831
- Shreveport 318 221 2176
The Area meets quarterly and sub committees meet prior to the Area meeting. They have set up an account to purchase supplies for the state..
TENNESSEE
- 41 total meetings.
- 12 H&l meetings
- Area Chair – LA R. 901 323 3651
- Delegates:
- Eddie H. 901 332 7874
- Marva F. 901 756 4302
- Info Line & Office 901 725 5010
They are planning a convoy to the Atlanta Convention, The West Tennessee
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chapter will be holding their Area Convention March 8-10 1996.
SOUTH CAROLINA
- 1 meeting
- 1 H&l meeting
- Meetings that had been there for five years were stopped due to lack of support
NORTH CAROLINA
- 16 total meetings.
- 4 H&l meetings
- Not recognized as an Area yet Contacts
- Contacts:
- Carolina Beach – Ritchie 910 458 8883
- Durham – Bob C. 919 683 8678
- Info Line – Raleigh 919 790 4153
ALABAMA
- 14 total meetings.
- 3 H&l meetings
- Alabama is recognized as an Area but has not districted.
- Area Chair Vance N. 334 826 6787
- Info Line Birmingham 205 888 3558
- Alabama held it’s second Area meeting in Birmingham in January 1996.
VIRGINIA
- 25 meetings.
- Unknown number of H&l meetings.
- Virginia is recognized as an Area but has not districted.
- Antonio B. 804 737 3123
- Info line was to a treatment center, so was removed from list.
MISSISSIPPI
- 7 total meetings.
- Mississippi is not recognized as an Area.
- Contact Sly D. 601 9821755
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ATLANTIC NORTH TRUSTEE – CHARLES
EASTERN CANADA
MONTREAL
- 62 French speaking meetings
- 12 English speaking meetings
- 4 H&l meeting
- Montreal is recognized as an Area with four districts:
- 1. La Val
- 2. West Montreal
- 3. Montreal and South Side
- 4. Ottawa
- New Chair: Jhy Siaim
- Delegate: Marie Pascale
- They have been refiguring the prudent reserve, percentages to donate, and other cash disbursement issues. Translations of literature is going well, and Area continues to grow.
TORONTO
- 11 meetings
- 5 H&l meetings
- Toronto is not recognized as an Area, and has been thought of in the past as a district of Montreal, which is not the case. Toronto will petition the Conference to become an Area in 1996. They have asked for Charles to attend the next Area meeting.
- Area Chair – Dave Dywan
- Delegates – David LaBell
There was a problem with an outside group (the Muckers) that has been resolved. They will send Delegates to Regional Assembly.
UNITED STATES
NEW YORK
- 95 MEETINGS
- unknown number of H&l meetings
- Area Chair Larry Slatery
- Delegates Amy Beech
- Two more delegates
They are talking about dissolving the district format because of low involvement and DSR support. There is a winter convention in March, that they hope will
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support the office through the summer. Area is doing well. The annual boat ride was canceled due to scheduling problems. A Halloween party did well financially and as a reunion of some older members. Two meetings were added. New York will attend the Region and WSC.
MASSACHUSETTS
- 9 meetings
- 14 H&l meetings
- Area Chair Drew Sullivan
- Delegates Phil Malonson
- Massachusetts is recognized as an Area, no districts.
They are in the process of putting a PSA on TV and radio. Incorporation filing has been completed. They are setting up sponsor workshops to be held every three months. Two of the H&l meetings are in prisons.
CONNECTICUT
- No Area meeting the last six months, no information.
MAINE
- No information.
PA/NJ/DE
- 28 meetings
- 14 H&l meetings
- PA/NJ/DE is recognized as an area and will add it’s first district in Pittsburgh where there are 10 meetings.
- Area Chair Jerry Sager
- Delegates
- Jackie B.
- William Cousins
- Rickey Hawkins
- James Barron Alt.
Philadelphia will host the Regional Assembly April 27,1996, at the Clarion Suites in downtown Philadelphia. Roger will attend.
10. SOUTHWEST TRUSTEE – STEVE
KANSAS
They are getting a SW Regional Convention committee together.
They have had a couple of meetings and are looking at a tentative date of either of the last two weekends in October. They have had situations about Traditions 6 and 7.
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OKLAHOMA
They are preparing for their district convention on Feb 16 & 17. The meetings have had some attrition and recent new life.
TEXAS
They divided proceeds from the SW Regional convention in October 1995 into equal thirds for: the 1996 SW Regional Convention, the WSO, and their own fellowship. They are experiencing some problems with the institution meetings because of state DOC changes.
COLORADO
In addition to hosting the 1997 CAWS Convention they are planning to have an Area convention in October 1996. They are waiting for the final date for the Regional in Kansas before picking a final date.
NEW MEXICO
They held an Area meeting and elected Area officers, and they have decided to remain separate districts until they grow larger.
ARIZONA
Tucson held elections in their districts and now have a new Delegate and a new Chair, They remain busy preparing for the Arizona Area convention which will be held in July in Tucson. They have 30 meetings and 22 H&l meetings. Phoenix is preparing for their first roundup at Apache Lake, April 26-28 1996. They are continuing to operate their central office for another six months. The Sunvalley Intergroup has 102 meetings and 58 H&l meetings.
11. MIDWEST TRUSTEE – SCOTT
ILLINOIS
- 94 meetings
- 12 H&l meetings
- Area Chair is Ginger Romanelli.
The Illinois Area is hosting “Recovery Depends on Unity”, 13 years of Unity convention on May 3-5 1996. The convention will be held at the Congress Ramada.
MICHIGAN
- 38 meetings
- 6 H&l meetings
- 3 Districts, just developed
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- Area Chair – Sue Norotny 517 484 0808
- Delegates
- Anthony Joyner 810 787 2115
- Ellen Sargent 810 232 1522
The Area meets every other month on the first Saturday of the month. No scheduled events
MINNESOTA
- 12 meetings.
- 3 H&I meetings.
- Meetings are planned to start in St Paul.
MISSOURI
- 39 meetings.
- 17 H&l meetings
- 2 Districts
- Area Chair
- Joe Tremble 314 567 8528
- Carmen Sharp 816 767 1144
- Carl Robinson unknown
The Districts meet the second Saturday of the month and the Area meets once a quarter. They plan on attending the Midwest Regional Assembly.
NEBRASKA
- 11 meetings
- 3 H&l meetings
- Area Chair Mike Delicti 402 493 5459
- Delegates
- Randy Hill 402 733 8160
- Rick Rogers 402 341 4959
Area meets second Tuesday of each month. They have no finalized plans for CATW. Nebraska Area Convention will be September 20-22 1996 in Mahoney State Park.
OHIO
- 135 meetings
- 32 H&l meetings.
- 5 Districts
- Toledo has 30 meetings & 10 H&l meetings.
- Akron has 10 meetings and 2 H&l meetings.
- Youngstown has 25 meetings and 8 H&l meetings.
- Cleveland has 50 meetings and 12 H&l meetings.
- Columbus has 20 meetings and unknown number of H&l meetings
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Loner groups exist in Mansfield, Dayton and Cincinnati. Each loner group has a vote at the bi-monthly meeting.
The Ohio State convention will be held sometime in July 1996 and the Midwest Regional Convention will be November 1-3 1996.
WISCONSIN
- 43 meetings
- 7 H&l meetings
The Midwest Regional Convention took place October 27-29, 1995 and netted $6,000.00. The Wisconsin Area Service voted to send $1,600.00 to WSO. The Spring Retreat will be held March 29, 30 &31 1996. the Ca picnic will be in August, and the 4th annual volleyball bash will be August 4,1996.
INDIANA
- 33 meetings
- 5 H&l meetings
- 2 Districts
- Area Chair Jerry Olkey 317 926 5135
- Delegates
- Steve Poliak 317 891 2544
- Lisa Poliak 317 891 2544
The Area meets every other month. Indianapolis will be hosting the Midwest Regional Assembly on March 16,1996. The Home Group House Party is February 23, 1996, and the Service Fair is February 24, 1996.
12. PACIFIC SOUTH TRUSTEE – LEE
There are seven areas in the Pacific South that Lee reported about:
1) Los Angeles
This is the largest areas in the region.
- HOTLINE – 310 216 444
- Office – 310 216 7729
- Chair – Carrie C. 310 456 8061
- Vice Chair – Steve E. unknown
- 158 meetings
- H&I Chair – Curtis N. 310 422 8850
- World Service Delegates:
- Carrie C. 310 456 8061
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-
- Leon S. Mason 213 751 4852
- Mary Hurle 310 837 5510
- Brenda Bennett 213 857 7031
- Karl Urback 213 732 7478
- Alternates:
- Mary Jane unknow
- Starvin Marvin
- David C.
- David W.
- Michael G.
Central Office: 9100 Sepulveda STE #216 Westchester, CA 90045
A post office box has been obtained because of the reduction of hours the office is open. Mail had been left in the hallway. Reducing the hours of the office was necessary because of a lack of funds, due in part to a lower attendance at last years convention. The theme for the 1996 convention is “the keys of freedom”, and is being held the weekend before the WS Conference. A new regional directory has been published, containing all meeting ins the Pacific South and costs fifty cents.
District Chairs:
- South Central – Starvin Marvin 310 326 7073
- Westside Beaches – Mike G. 310 836 9069
- L.B. / Compton – Bov V. 310 429 3723
- South Bay – Al S. 310 539 7068
- West L.A. / Hollywood – Jeff 213 653 3288
The Area recently elected a new H&I chair. This position was vacant for several months. Only three of the five districts have H&I chairs, while over 90 institutions are listed. A new Treasurer was also recently elected. There has been major accounting problems with the accounting firm. Taxes for several quarters were not filed or paid. The resale license was suspended for several weeks. The new treasurer will use her experience to help correct this situation.
A national radio talk show has recorded a piece in which Cocaine Anonymous is « prominently mentioned. The TV show 90210 has taped a scene where our Storybook is being read by a character in a recovery facility. These events came about as a result of an active PI committee.
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2) Orange County
- HOTLINE 714 640 1011
- Chair John Kaufman 714 498 9442
- 35 meetings
- 65 H&I panels
- World Service Delegates:
- Joe Stevens 714 366 3037
- Dan Dicky 714 645 3675
- Riley 714 288 9368
GSO meetings are the first Saturday of the month. Next scheduled event is a retreat July 12-14 1996 at San Diego’s San Elijo State Beach. Registration fees $15.00
3) San Diego
- HOTLINE – 619 268 9109
- Chair Ron Bader 619 945 0176
- 28 meetings
- 9 H&I panesl
- World Service Delegates
- Ron Bader 619 945 0176
- Patti Zegers 619 560 5537
GSO meeting is the third Monday of the month at 6:30 pm in Mesa Vista. Bill Zimmerman is the chair of the 1998 WS Convention. He is looking for volunteers to serve on committees.
4) Inland Empire
- HOTLINE 909 359 3895
- Chair Duane Miller 909 488 0807
- 13 meetings
- 4 H&l panels
- World Service Delegates
- Shelly Blackstone
- Jerry Burks
- Marty Breed
GSO meeting is the first Saturday of the Month at 7:30 pm, church in Riverdale
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at 13th and Line. They have started a panei at the Betty Ford Center in Palm Springs. They are holding a Cafe Ca for CATW on February 24,1996. This is a combination gong/talent show with coffee bar. Last they raised $302.00 for WS.
5) San Gabriel/ Pomona
- HOTLINE 818 447 2887
- Chair Kris Wilder 909 391 4822
- Vice Chair Carl Warlick 818 296 0849
- 53 meetings
- 52 H&I panels
- World Service Delegates
- John Kade 909 393 3366
- John Lewis
- Ernie Brito
GSO meeting is the second Sunday of the month at 4:00 pm at Charter Oaks Hospital in Covina. Their major event is the annual Convention, March 1-3 1996 in Laughlin, Nevada. The theme this year will be “Unveiling the Mask”. They are regrouping after the disappearance of Area funds during the last treasurers term.
6) San Fernando Valley
- HOTLINE 818 988 1777
- Chair Kathy Miller 818 905 3308
- Vice chair Bryan Seid 805 526 8256
- 50 meetings
- 32 H&I panels
- World Service Delegates
- Tom Stokes
- Ron Delabarra
GSO meeting is the second Monday of the Month at 7:30 pm at 14646 Sherman Way at St. Mark’s Church.
Their major H&I fundraiser is a pancake breakfast on February 10,1996.
Tom Stokes will be stepping into Joe Stevens position on the Trustee Nominating Committee. Joe is leaving that position because of being a nominee for Pacific South Trustee candidate. Joe was the alternate that stepped into that position when Susan Turnbull resigned.
7) Central California
- HOTLINE 805 969 5178
- Chair Todd M. 805 966 3454
- 9 meetings
- 6 H&I panels
- World Service Delegates
- Peter D. 805 685 5318
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- Candice 805 984 3955
- Miken 805 547 0090
They are having first Area Convention May 10-12, “A Seaside Celebration” at Harbortown Marina Resort in Ventura. Registration is $25.00.
INTERAREA
Chairperson Joe Stevens of Orange County 714 336 3037
Vice Chair Mark G. of San Diego 619 754 1521
Insurance James Mc. of SanGab./Pom. 818 577 9735
Treasurer Mitch G. of Central CA 805 986 2624
Secretary Hal M. of Orange County 714 492 9746
Campvention Chris G. of San Diego 619 574 1489
All seven areas send representatives once every two months. (Even months)
They meet the first Sunday of even numbered months at noon in the Long Beach Memorial Hospital.
Information on event times and locations are shared. Area chairs of different committees are selected to share their individual experience, i.e. one month all PI chairs are invited and the next month ail H&i chairs and so on. Common problems and solutions are discussed. An annual Campout is held once a year at Lake Perris. Funds are divided into eight equal shares, one for each area and one share for the WSO. Insurance for Central Offices and Area events are coordinated by this association. Savings are obtained by buying a larger policy for all areas at once. The policy period is from June 1995 to June 1996.
They had a Regional caucus to elect up to six nominees for Pacific South Trustee position which becomes available in September at the Conference when Lee’s term expires. Elections were held and three nominees received the necessary 2/3 affirmation:
- Joe Stevens Orange County
- Carrie Calderone Cook LA
- Meredith Amos San Gabriel /Pomona
Alternates are, first alternate Susan Turnbull and second alternate Ken Cross.
13. PACIFIC NORTH TRUSTEE – MIKE
CANADA
VANCOUVER
BRITISH COLUMBIA
- 4 meetings a week
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- The info line number is: 604 939 0909
- The contact person is Buddy 604 275 9882.
- There is no Area structure, not an Area at this time
- Two detox meetings
- One meeting at Juvenile Hail
CALGARY, ALBERTA
- 11 meetings a week
- 2 H&l meetings
- Five noon meetings
- They are an Area at this time.
- The INFOLiNE number is 403 229 5213
- The chairperson is Margaret A. 403 275 9386
- Plan on attending the Regional
- Have good attendance at meetings
- Chairperson , Margaret 403 275 9386
- Will buy literature from Montreal
EDMONTON, ALBERTA
- 6 meetings
- 3 H&l meetings and one detox meeting
- Area Delegate did attend the Conference.
- The INFOLINE number is: 403 425 2715
- The Chairperson is Percy O. 403 435 9345
UNITED STATES
ALASKA
ANCHORAGE
- 2 meetings
- H&l meetings
- Acting Chair Ron G. 907 338 6195
- Delegate Amelia 907 338 7964
- They are not an Area at this time.
- One meeting in Kenai, Alaska
- Mike asked them to budget to attend the Conference in 1996.
WASHINGTON
- 33 meetings
- 5 H&l meetings
- There are three active districts and two non active districts.
- The Area has two Delegates:
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- Debbie A. 206 676 7164
- Jesse M. 206 822 6526
- The info line number is : 206 722 6117
- The Area chair is Mark 360 336 0912
- They will host 1997 Regional Assembly
- Having State Convention May 17,1996 at Ocean Shores
OREGON
SOUTHWEST WASH.
VANCOUVER
- 181 meetings
- 9 H&l meetings
- The Area has two Delegates :
- Lynne G. 503 788 9334
- Ralph 503 526 9114
- Info Line outside area 800 nocaine
- inside area 503 256 1666
- Chair Rick H. 360 694 8266
- Feb 15, 1996 State Convention will be in Vancouver, WA They will be at the Regional in Boise.
- Meetings are well attended
IDAHO
- 5 meetings (3 in Twin Falls and 2 in Boise)
- No H&l meetings
- Delegate Barbara S.208 734 7242
- AlternatePam C.208 336 4184
- INFO LINE
- 208 734 7242
- 208 734 5807
- Chair Debbie S. 208 336 9301
- They will host the Regional Assembly March 29,1996
- Hope to make another CA quilt, this time for the Regional Assembly
- Making a quilt for the Assembly.
UTAH
- 22 meetings
- 14 H&l meetings
- Delegates
- Erin C. 801 581 9772
- Ray M. 801 266 5936,
- Jim 801 292 8773
- Infoline 801 364 5658
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-
- Ogeden 801 778 1765
- Chair Bill H. 801269 9654.
- They will be at the Regional in Boise
NEVADA
Contact Doyle H, 702 345 1445, still no meetings in the Reno area.
NORTHERN CALIFORNIA
- 51 meetings
- 16 H&l meetings.
- There are eight districts, seven are active.
- The Area meets quarterly.
- Delegates
- Bill E. 415 285 6893
- Jim S. 408 265 5614
- John W. 408 685 0525
- Infolines
- Monterey 408 37 419
- Sacramenton 916 927 5740
- North Bay 415 453 8439
- San Francisco 415 821 6155
- Santa Cruz 408 662 8137
- Sonoma 707 578 4160
- South Bay 408 374 8009
- Chair Ron r. 916 442 8550
They will be at the Regional in Boise.
There was an open discussion with the WSO Director of Operation, KD. The Newsgram and it’s content and Trustee articles were discussed. Financial long term planning and sending the financials on disc to the Trustee on that committee were discussed. What is on the WEB was talked about. KD is investigating joining the NON-PROFIT ASSOC, to see what savings might be offered in terms of health care and other issues.
OLD BUSINESS
- TRUSTEE BUDDY SELECTION – MIKE
Names were drawn from a God hat. The new buddy pairing is:
CHRIS | ROGER
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FRANCIS | CHARLES
LEE | SHARON
SCOTT | BRIAN
STEVE | JOHN
MIKE | ALL
Continues at each meeting.
2. FRENCH TRANSLATION OF STORYBOOK – BRIAN 8\94
Progressing toward conclusion. Done.
3. 7TH TRADITION 70/30 PLAN – MIKE
Referred to Literature Committee. Stay on old business.
4. CLARIFICATION OF TRUSTEE NEGOTIATING COMMITTEE – JOHN
See report for guidelines submitted. Stay on old business.
5. WSBT LONG RANGE PLANNING, GOALS AS TRUSTEES AND RECOMMENDATIONS ~ CHRIS, CHARLES , SHARON, SCOTT
A trip to AA GSO to confer is planned. Stay on old business.
6. NEWSGRAM ARTICLE RE: VALUE OF DISTRICTING- FRANCIS
Discussed and left on old business.
7. WSBT FINANCE COMMITTEE CRAIG & JIM TO REMAIN ON COMMITTEE – CHRIS & SCOTT
They are receiving delegate packet and drafts of financials. Done
8. TRUSTEE EXPENSE POLICY – CHRIS
Stay on old business.
9. NEWSGRAM ARTICLES – ROGER
- Chris – Traditions – done by May
- Brian – WSO – done by May
- John – Atlanta Conv. – done
- Lee – Conference – done
- Chris / Brian – Rel, Ethnic Symbols – dropped
- Sharon – Concepts – done by May
- Francis – Spirituality – done by May
10. WS CONVENTION BIDS AT REGIONAL ASSEMBLIES – SCOTT
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John got the exact wording from the Conference (page 24 Motion #8) which reads “It is suggested that all areas/cities bidding for the WSC be supported by it*s region. It is recommended that the Regional Assembly support the city/area”.
11. MORE THAN ONE NON ADDICT TRUSTEE – SHARON
Discussed and will revisit in a few years. Done.
12. COPYRIGHTED LOGOS ON MEMORBILLIA – JOHN
Done.
13. ILLNESS IN RECOVERY, LITERATURE – MIKE
MOTION: WE AS THE BOARD OF TRUSTEES FEEL THIS PIECE OF LITERATURE NOR THE CONTENT FULFILL OUR PRIMARY PURPOSE: TO CARRY THE MESSAGE TO THE ADDICT WHO STILL SUFFERS.
SECONDED AND PASSED UNANIMOUSLY.
This bumps this back to point 8.
14. INVITATION TO PAST TRUSTEES TO THE CONFERENCE – JOHN MOTION: SEND A LETTER TO PAST TRUSTEES INVITING THEM TO THE CONFERENCE. TO BE WRITTEN BY THE CONFERENCE COMMITTEE. SECONDED AND PASSED.
15. REPLACEMENT OF RECORDING SECRETARY – MIKE
MOTION: WE LOOK INTO HIRING A PROFESSIONAL RECORDING SERVICE. HAVE KD ALSO LOOK INTO A TEMPORARY AGENCY, SECONDED AND PASSED.
16 CAWSO BY-LAWS – LEE
Stay on old business.
17. REVIEW FINANCIALS – MIKE
Done.
18. WSO EMPLOYEE DRIVE TO PO BOX – LEE
Mail is now ail delivered, no driving involved. Done.
19. WHAT IS WSO PRUDENT RESERVE – CHRIS – SCOTT
There is no stated amount of Prudent Reserve
Group Inventory was done.
Meeting time set for Sunday 8:30 am February 11,1996.
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Meeting closed with a prayer at 10:30 pm
TRUSTEE COMMITTEE ASSIGNMENTS
- WSC CONFERENCE – LEE, MIKE, CHRIS
- WSC PUBLIC INFO – ROGER
- WSC HOSP & INST – SHARON
- WSC CHIP, LIT. FORM. – FRANCIS, MIKE
- WSC STRUCT. & BYLAWS – BRIAN, CHARLES
- WSC FINANCE – SCOTT
- WSC UNITY – STEVE, CHRIS
- WSC CONVENTION – JOHN
- TRUSTEE NEGOTIATION – LEE, MIKE, JOHN
- TRUSTEE LEGAL – LEE, CHARLES
- TRUSTEE ELECTION – SHARON, MIKE
- TRUSTEE FINANCE – SCOTT, CHRIS
- TRUSTEE CONFERENCE – MIKE, STEVE
- TRUSTEE ORIENTATION – SHARON, BRIAN
- TRUSTEE CONVENTION
- 1. ATLANTA – JOHN
- 2. DENVER – STEVE
- 3. SAN DIEGO – (PAC. SO.) – LEE & ROGER
Meeting called to order at 8:30 am with Serenity Prayer
Twelve Traditions were read.
ROLL CALL:
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CHARLES LEWIS – ATLANTIC NORTH REGIONAL TRUSTEE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE – VICE CHAIR
ABBOT FRANCIS BENEDICT – NON ADDICT TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE
BRIAN NORTH – WORLD SERVICE OFFICE TRUSTEE
SCOTT STOKES – MIDWEST REGIONAL TRUSTEE
SHARON SMITH – TRUSTEE AT LARGE – CORRESPONDING SECRETARY
CHRIS PHILLIPS – TRUSTEE AT LARGE
ROGER GRAY – WORLD SERVICE TRUSTEE
STEVE AMELOTTE – SOUTHWEST REGIONAL TRUSTEE
NEW BUSINESS WITH SPONSOR
1. WSO raises – Brian
Still gathering information. Put on old business.
2. Recording WSBT meetings – Charles
MOTION: RECORD FUTURE WSBT MEETINGS.
SECONDED AND PASSED UNANIMOUSLY. Steve will check with Mark Pratt about recording.
3. Delegate orientation – Brian
Brian and other interested parties will compile a delegate criteria and other information. Put on old business.
4. Ohio fax – Scott
This is an obvious violation of our Traditions and Principles. We do not want to be affiliated with this. Done.
5. Role of non-addict trustee – Chris & Sharon
Sharon and Charles will get more information at AA GSO. Put on old business.
6. CA WSC, WEB page – Steve
The Trustees will discuss more during the next conference call. Put on old business.
7. Traditions vs club house collection of funds and logo – Brian
Done.
8. WSO PSA fund-Scott
There is a discrepancy in what Illinois area donatedio the PSA fund. Research how money is recorded, Scott will call KD by the end of the week. Done.
9. TAL outside Continental US – Steve
Sharon will talk about this being premature in her report at the Conference.
Done.
10. Projected expense of new office employee – Lee The Trustee Finance Committee will do this. Done.
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11. Direction of Purchasing responsibilities for convention – Lee
Convention Committee is discussing central purchasing for memorabilia and literature. Done.
12. Hotel contracts and responsibilities – Brian
MOTION: WE INSTRUCT THE OFFICE BOARD TO PAY ONLY FOR ROOM AND PARKING. SECONDED AND PASSED.
13. One person one job – Chris
We suggest the Conference Committee to work on this, advising to be careful not to elect a person to more than one job. Done.
14. H&I book discounts – Charles
Suggest working with Chaplain at prisons. The invoice goes to H&I and the books are shipped to the Chaplain. Done.
15. Trustee PO Box – Sharon
Sharon is doing this, will not continue with current box. Need to publish new address and see about forwarding capabilities. Done.
16. Guidelines for Trustee Negotiating committee – John & Brian
Done.
17. Employee Health care – Roger
Investigate the Non-Profit Assoc. Insurance Survey. Trustees will discuss this during next conference call. Put on old business.
18. Employee compensation survey – Brian
Francis and Scott to work together on this. Information to come to this board first Put on old business.
19. Second edition vs. second printing of Storybook – Brian
MOTION: WE ORDER: FIRST EDITION SECOND PRINTING, THE MINIMUM RUN (5,000 HARD COPIES) WITH SPOT CORRECTIONS.
SECONDED AND PASSED
20. Financial reporting, payroll reports – Brian
Bring a payroll report to meetings with other financial documents.
21. Fiscal responsibilities – Lee
Discussed and done.
22. Director of Operations receiving unapproved minutes – John
What she wants is a list of answers to her questions, recording secretary to provide. Done.
23. Non profit organization – Charles
MOTION: IF NOT COST PROHIBITIVE, WE JOIN THE NON PROFIT ASSOCIATION. SECONDED AND PASSED UNANIMOUSLY.
Add to list of questions to be asked ofAAGSO.
24. Questions to ask AA GSO – Charles
Charles has total list of question.
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Next Conference cal! scheduled for March 31,1996. Sharon will organize and inform of number and times.
NEXT MEETING SET FOR 7:00 pm Tuesday night May 21, 1996 at the Doubletree Hotel in Atlanta, GA.
MEETING WAS ADJOURNED AT 11:30 am WITH A PRAYER.
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