Dec 8, 2005 – WSOB Proposed Minutes

Bob C. asked Judy W. to open the meeting by leading us in the WE version of the Serenity Prayer at 7:10.

Present:

Bob Campbell – Chair
Judy Weissman – Vice Chair
“Happy” Howard Ely – Secretary
Jon Fish – Director 1/Webservant
Kathy Jo Rangno – Director II
Earl Henderson – WSOB Trustee
Hayward Hunt – WS Trustee
Patty Flanagan – Director of Operations/Office Manager/Paid Director

Absent:

Visitors: Tom Phelan, Treasurer Nominee, Susan Bredau, Recording Secretary, John Bodkin

1st Tradition read by Jon Fish 1st Concept read by Tom Phelan Roll call to establish quorum:

Birthdays: Bob C. turned 22 and Happy turned 24 – Congratulations!

Schedule: Next WSOB meeting is Thursday, January 12, 2006. Please clear your calendar for January 26^th and the 4^th Thursday of February.

Visitor Reports:

Financial Report – Patty F. Statements just came so are not reconciled. Sales down by $5,000, 7^th Tradition is up. In comparison with last year, we’re OK. Overage is due to CAWS 2006/Houston pre-event fundraising success.

Bob would like to have snapshot of $ in the bank as of the date of meeting.

Line item for Starter Kits is over budget. Bob would like to discuss at WSOB prior to the next Pacific South Regional meeting. (OB)

OFFICE REPORT – Written report submitted

Referral line still down. Getting new software to solve problem is in progress. Hope to have in place by end of year.

OLD BUSINESS:

Page 1 0f 4

1. Approve Minutes from November 17 – Motion to approve to accept by Jon/Hayward – Passed
2. Houston Registration Chair – status. Bob read email. They have a chair!
3. OB – CAWS 2006 Entertainment deposit for Marcus Wiley, comedian – $1000.00

PF/JF Motion to table Marcus Wiley & Nite Beat*.

Hayward and Kathy Jo will go to Houston Entertainment Committee with questions regarding contracts and budget.

4. Employee Benefits –

PF/JW Motion to move budget $300 from PI, $200 from Unity, $700 from Finance, $450 from IT -Total $1650 – move to Employee Benefits. Passes

5. CA 25^th Anniversary Cruise – have they ceased and desisted? Happy will follow up.

Board Reports:

Bob C. – Chair: Has been in contact with Cynthia and Trustees are moving forward with finding a replacement for me. Earl will elaborate on qualifications in his report.

Judy W. – Vice Chair: All stories for HFC2 have been approved by FC&L. Blurbs and Titles sent to Trustees for Tradition violations. HFC 2 expected back from Trustees & FC&L by February.

PF- Depending on when WSOB gets it back from professional editing, it will take 8 weeks to print.

HFC2 OB

Conference Committee – Delegate mailing deadline was last Monday. Nothing has been sent to WSOB. Judy will follow up. OB status of delegate mailing.

Happy H. – Secretary – Will ask for contributions to WSO at CALA meeting Sunday @ 2.

Jon Fish – Director 1/Webservant: Jon passed around cover ideas and galleys for 3 stories provided by Cynthia. Stories are averaging 6-8 pages each. HFC2 will be approx. 220 pages. Jon will send stories to WSOB. We could do 1^st printing with 3 or 4 different covers! The one that sold out first would become the permanent cover. Need HFC2 1- sheet for pre-orders. Committee requested white cover with green print. RegOnline is set up. Once set up it should be easy to adapt for future years.

TM on We’re Here and We’re Free should be changed to ®. Hayward will follow up.

Kathy Jo R. – Director I – written report submitted

Page 2 of 4

Earl H. – WSOB Trustee: Written report submitted – Flyer will go out to fellowship regarding election of new WSOB Chair (from Bob C).

Bob C. reminded that prospective nominees must attend or have attended 2 WSOB meetings before resumes are submitted.

Hayward H. – WS Trustee: Written report submitted. Survived 1^st Quarterly Meeting!

He needs to get PO Box key from John Bodkin. PO Box will be listed on website. He would also like to set up an H&l Conference Committee conference call.

Committee Reports:

CAWS 2006/Houston – (*) Houston is selling tickets to fundraiser that was tabled by WSOB. KJ said that although she had concerns, Houston was doing a great job of selling.

Patty/ Happy – Motion to approve 2 drawings – (1) for 4 hotel nights and 3 hour limo and (2) 4 nights and full registration package. Judy – Motion to table (OB next meeting) Passed.

Kathy Jo will provide Hayward with copy of contract used for Entertainment at CAWS 2004. We will draft our own agreement.

Deadlines: Program – late, status? website? (OB)

CAWS 2007/Kansas City – New logo received. Redo on Reg. Form.

Bob reminds to keep track of financial possibilities so we don’t get into trouble.

CAWS 2008/Salt Lake City – Budget due at Conference 2006

CAWS 2009/Denver – PF/HE Motion to approve Omni contract as amended with suggestions from KJR & Hayward. Passed.

NEW BUSINESS:

1. Presentation of HFC 2 Text Layout & Cover Designs – Jon Fish – see Board Reports
2. Bilingual (French/English) CA logo translation – PF/KJR Motion to accept. Passes
3. Non-Delegate Chair Reimbursement – Unity re PF/JW Motion to pay $127.
4. Revisit issue of 1 price for chips & literature – no discount for H&l Tabled OB next meeting
5. PF/JW Motion to purchase Quickbooks 2006 for $695.00. Passes

Page 3 of 4

6. Employee Benefits – PF/JW – Motion to update Personnel Manual in Section G, under Medical Benefits to conform to current policy – strike “full time” and “permanent “ and replace with “regular”. Passes
7. PF/JW Motion to pay $600 in bonuses subject to Patty’s discretion. Passes.
8. RegOnline and C-vent A/V by John Bodkin, Narrated by KJR.

KJR/PF Motion to suspend rules and extend meeting until end of business. Passes

KJR/PF Motion to move forward to implement RegOnline for CAWS 2006/Houston. Passes.

PF speaks in favor of motion. Cost would be about $2500. Houston will split cost with WSO. Houston is ideal “test” candidate.

Bob C. is leaning toward motion but has concerns re the element of less “personal” contact with members of Fellowship, Convenience has its price.

Executive Session to interview Tom Phelan as WSOB Treasurer

ABEYANCES –

Reprint policy

Page 4 of 4