Meeting opened at 7:15 with John B. Leading us in the WE version of the Serenity Prayer.
Present:
John B.: Chair
“Happy” Howard EJey – Secretary
Director II – Open
Earl Henderson – WSOB Trustee
Patty Flanagan – Director of Operations/Office Manager/Paid Director
Hayward Hunt – WS Trustee
Tom Phelan – Treasurer
Absent:
Visitors: Waheedah M.
11th tradition our public relations policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio, television and films.
11th concept while the Trustees hold final responsibility for C.A.’s world service administration, they should always have the assistance of the best possible standing committees and service boards, staffs and consultants. Therefore the composition of these underlying committees and service boards, the personal qualifications of their members, the manner of their induction into service, the system of their rotation, the way in which they are related to each other, the special rights and duties of our staffs and consultants, together with a proper basis for the financial compensation of these special workers will always be matters for serious care and concern.
Roll call to establish quorum: Quorum met
Birthdays: Hayward 21yrs.
Schedule: Next WSOB meeting is July 13th, 2006
Visitor Reports:
OLD BUSINESS:
- Motion KJ/HE to Approve Minutes from May 11th 2006 as amended.
Passes.
Referrals for Conference:
Board Reports:
Patty Flanagan – Office Manager – Report submitted Will be absent on July 13th
Very Fancy presentation of HFC2 ready for conference
The spending budget need some wiggle room this year for necessities.
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Tom Phelan – Treasurer – No written report submitted.
Will be absent July 13th
*Motion TP/HE to transfer funds of $31,000 from the CAWS even year account to the operating account. Pending trustee approval. Passes unanimously
John B. – Chair: No Report submitted
Kathy Jo R. – Director I: written Report submitted
Happy H. – Secretary: No written report submitted
Earl H. – WSOB Trustee: Great! Written report submitted.
Hayward H. WS Trustee: Written report submitted.
*Motion KJ/HE to extend the meeting to continue the business of the board
Committee Reports:
Finance:
Structure and Byiaws:
Convention:
Conference:
Unity:
Lit., Chips, and Formats:
Hospitals & Institutions:
Public Information:
IT:
Archives:
CAWS 2006/Huston:
CAWS 2007/Kansas City:
CAWS 2008/Salt Lake City
CAWS 2009/Denver
NEW BUSINESS:
- Book publishing
- Paid director review
- Approval of the board to board minutes
- Revision of the service manual
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Referrals:
Various referrals were discussed.
Abeyances: Reprint policy KJ/PF Motion to adjourn. Passes
Meeting closed with WE version of Serenity Prayer 11:15 pm
Taken and submitted by Waheedah M.
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Attached Reports
CAWSO Board Report – June 22, 2006
Kathy Jo Rangno – Director I
Following are the activities in which I participated since the last CAWSO Board meeting:
HOUSTON Convention:
- Attended 2006 Convention
- Assisted in setting up RegOnline on opening day
- Worked with the Pipe-and-Drape company to set-up 2 Ballrooms
- Worked with DJ for Fashion Show lighting (spots and house lights)
- Coordinated Auctions and Drawings:
- Prepped inserts with raffle ticket for registration packages
- Prepped list of Live Auction items for distribution at banquet
- Prepped Live Auction paddles (2 per table) for banquet tables
- Prepped raffled and auction items for shipping to Houston
- Unpacked, sorted and organized auction & drawing items in Houston
- Shopped for and prepped “You Pick” drawing baskets (32 of these)
- Note that I had wonderful help with thisl Dayan, Steve E. and Sean
were indispensable during this entire process and deserve a raise!
- Note that I had wonderful help with thisl Dayan, Steve E. and Sean
- Collected, sorted and prepped for auction all items thrown at me on site.
- Copied and distributed centerpiece auction forms
- Collected completed forms and centerpieces from tables
- Calculated winners and prepped list for announcements
- Facilitated “You Pick” drawing: display, ticket sales, pull winners, etc.
- Facilitated Silent Auction on Monday for a few items which were not picked up after the “You Pick” tickets were pulled
- Worked to recruit Southern Cal locals for open WSOB positions
- Drafted an Auction/Drawing Coordinator Pass-It-On.
- Provided receipts to Miss Patty for a bunch of the above!
- Prepped and submitted resume to WSBT for the WSOBT position.
- Interviewed for the WSOBT position during Houston convention.
- Updated list of possible WSOB referrals:
- Added additional referrals from docs which had not been reviewed previously
- Separated the items denoted with a “1” for review by WSOB (so we only focus on priority items at this point).
TYFLMBOS – Kathy Jo
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Report to the WSOB
World Service Office Trustee
Earl Henderson
June 15th, 2006
First and foremost, I would like to thank you for the privilege of serving this board and our fellowship. Sorry for the length of this report but there is much to cover. I’m sending it out a week early to give all of you an opportunity to digest the many items which are coming our way. We will be very busy over the summer with HFCII and all the other work we must do before the Conference.
I would also like to thank all of you for the tremendous effort you put forth in helping CAWS2006 be such a great success and thank the wonderful fellowship in Houston for an 18 month miracle.
World Service Board of Trustees:
Summary of Motions and Policy Changes from the WSBT that effect the WSOB, the Budget and or WSO Processes from the May 2006 Quarterly Meeting.
- Motion to have CA enter into a program to permit vendor licensing for CA products, seconded. Motion passes with substantial unanimity.
- Motion to instruct the WSO to develop the requisite forms and agreement to implement the vendor licensing program in conjunction with the WSBT Legal Subcommittee. The annual fee for the first year will be $250 US dollars per license., seconded. Motion passes unanimously.
- Motion to develop the implementation for an enforcement program for vendor licensing and for the protection of the CA trademark, seconded. Motion passes unanimously.
Motion to fund flight and per diem for the SWR Trustee to attend the NADCP 2006, seconded. Motion passes with two abstention.
See how this year goes and see if local/world public information committee members could become involved.
Motion to approve the latest draft of the document titled Literature Publication process, seconded. Motion passes.
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Motion to refer to the LCF committee to create LCF committee guidelines to include the 12 point literature approval process and the new literature publication process, seconded. Motion passes.
Motion to create a referral to S&B to referenced in the WSM the existence and location of the aforementioned documents, seconded. Motion passes.
Motion that the WSBT present the literature publication process to the
conference for approval and comply with the requirements of SR 14, subject to input from the WSOB, seconded.
Motion passes.
CA LITERATURE PUBLICATION PROCESS
- Following approval by the Conference pursuant to Point 12 of the 12 Point Literature Approval Process, the piece shall be forwarded to the World Service Office (WSO) by the Literature, Chips & Format Committee (LCF), with approval from the trustee currently assigned to LCF. Delivery should be completed within 30 days of the close of the Conference.
- Upon receipt from LCF, the WSO shall arrange for the piece to be published in hard copy and on the website, as appropriate. Publication should be completed within 90 days following delivery of the piece by LCF.
- Before publication in hard copy, the WSO shall forward the printer’s proof to LCF for final approval. If there are any errors, LCF will indicate the correction(s) to be made. The WSO will then obtain and forward a corrected proof to LCF. Once the piece is in its final, correct form, LCF will authorize the WSO to proceed with publishing the piece in hard copy. The LCF trustee’s signature indicating approval will also be required before publication.
- Before publication on the website, the Webservant shall forward a proof to LCF for final approval. If there are any errors, LCF will indicate the correction(s) to be made. The Webservant will then make the correction(s) and forward a corrected proof to LCF. Once the piece is in its final, correct form, LCF will authorize the Webservant to proceed with publishing the piece on the website. The LCF trustee’s signature indicating approval will also be required before publication.
- If the CAWSO Board, as part of its responsibility for publishing all WSO publications, desires to make substantive changes to any piece of literature (i.e., altering the content in any way from what was approved by the Conference, including punctuation), the issue shall first be taken up with LCF. If LCF and the WSO cannot reach agreement, the issue shall be brought to the next Conference.
Motion to approve the most recent draft, seconded. Motion passes with one abstention.
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Policy on Signoff and Transition ofWSC Committee Materials as of May 20, 2006
- Following each Conference, it is the responsibility of the WSBT to forward to the WSO a roster of Trustee assignments for the WSC Committees. This roster will also be posted to the WSBT Yahoo group. The roster will be updated and forwarded to the WSO immediately following any change in these assignments. Typically the roster will have an interim Trustee covering the period between the end of the Conference and the next WSBT conference call, when WSC Committee assignments are completed for the next year.
- Whenever WSC Committee guidelines or other materials are to be distributed to the fellowship, it is the responsibility of the Trustee assigned at the time such materials are approved to review the materials for accuracy, following approval by the WSC Committee, and forward them to the WSO for distribution (this Trustee shall be referred to herein as the “Committee Trustee”). In such cases where the WSC Committee had a Trustee who has rotated off the Board, or in such instances where the WSC Committee had one Trustee at the Conference but due to the spirit of rotation has a different Trustee for the remainder of the year through the next WS Conference, the review shall include both Trustees where possible (the Trustee referenced in this sentence shall be referred to as the “Previous Committee Trustee”).
- Following each Conference, one member of the WSBT will be designated to obtain the WSC transcripts from the WSO for distribution to the rest of the WSBT. Trustees shall refer to the transcripts, approved Conference and/or internal WSC Committee minutes, and previous WSC Committee guidelines as needed to conduct the review referenced in paragraph 2, above.
- Once the Committee Trustee has confirmed that all corrections have been made and correctly documented, the Committee Trustee will then contact the Previous Committee Trustee (if there is one) and ask that person to review the materials just confirmed by the Committee Trustee. The Previous Committee Trustee shall have a period not to exceed fifteen (15) days to review the materials and then issue an approval to the Committee Trustee. In the event such approval is received by the Committee Trustee from the Previous Committee Trustee; or there is no Previous Committee Trustee, or where the fifteen days lapses without approval by the Previous Committee Trustee, the Committee Trustee is responsible for timely sending to the WSO a signed copy of the materials to be distributed. This may be done via hard copy or fax, with the Committee Trustee signing the cover page. If the materials are transmitted via e-mail, the Committee Trustee shall attach them in read-only PDF format, with a copy to the WSC Committee Chairperson.
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5. The WSO will:
- Maintain a copy of the latest roster of Trustee WSC Committee assignments as provided by the WSBT.
- Forward WSC transcripts to WSBT via the designated Trustee in a timely manner.
- Forward Committee Trustee-approved guidelines or other materials to the Webservant for posting on the CA website as appropriate.
Ongoing activities & issues:
- I attended the CAWS2006 Convention and May Quarterly meeting.
- I supported the local convention committee working in memorabilia.
- Continue to work on Paid Director interview questions and qualifications update.
- Continue to work on creating a written policy on how Paid Director job performance is evaluated and pay treatment.
- We continue to respond to communications from the membership to the WSBT
- I participate on various sub-committees of the WSBT such as Finance, Trustee Election Committee, Long Term Planning, New Trustee Orientation and the TEC.
- Work with other Trustees on various referrals for the WSC
- I interviewed for a second term as your WSOT in Houston.
World Service Office Board
Ongoing activities & issues:
- I completed the change of our local and long distance service to Accessline on June 12th.
- Continue to review the current expenses of the WSO and sign checks.
- Continue to review monthly bank statements on all seven accounts.
- I am looking forward to working with WSOB Treasurer and sub committee in creating a policy to provide WSOB Directors reimbursement in their support of the World Conventions.
- I participated at May 6th to GALA Love& Service event and presented a power point presentation on what the WSO does, then fielded questions.
Earl H., WSOT
home 818 353-7411 cell 818 207-1665 earlhenderson@att.net
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